BHEL Coniferous Timber Tender Jhansi Uttar Pradesh 2026 - Timber Supply with 25% Quantity Option and Quality Clauses
Bid Publish Date
11-Jul-2026, 11:23 am
Bid End Date
21-Jul-2026, 12:00 pm
Location
Progress
RATender Overview
Organization: Bharat Heavy Electricals Limited (BHEL). Product/Service: Coniferous timber supply to meet transformer plant needs. Location: Jhansi, Uttar Pradesh. Estimated value: not disclosed; quantity flexibility: option to increase/decrease up to 25% of bid quantity, with extended delivery time based on a calculated formula. The delivery address is BHEL Transformer Plant, Khailar, Jhansi 284120. The tender emphasizes timber quality (free from insects, borers, pinholes, burnt ends; bark and wane removed) and declared species/type. A two-bidder distribution is possible per prevailing BHEL policy. Unique aspects include mandatory species/type declaration and post-receipt inspection by BHEL at Jhansi. This tender targets suppliers capable of timely, certified timber delivery aligning with ATC terms.
Technical Specifications & Requirements
- Inspection: Post-receipt inspection at BHEL Jhansi; pre-dispatch inspection not applicable.
- Delivery terms: Quantities delivered from the last date of the original delivery order; option period allows additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Quality criteria: Timber must be insect-free, bark-free, wane-free, and devoid of burn ends; bidder must declare wood species/type; material inspected at BHEL Jhansi.
- Documentation constraints: Upload all required certificates; GST will be reimbursed at actuals or applicable rate, whichever lower, within quoted GST percentage.
- Site & installation: Delivery and installation, if covered, at BHEL Transformer Plant, Jhansi.
Terms, Conditions & Eligibility
- EMD: Not disclosed in available data; bidders must adhere to standard procurement norms.
- Delivery window: Delivery period starts from order date; option quantity can extend duration as described above.
- Documents to submit: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents; compliance with ATC/ Corrigenda.
- Inspection agency: BHEL-inspected material at Jhansi; ensure timber is insect-free and bark-free.
- GST note: GST payable by bidder; reimbursement as per actuals or applicable rate, capped at quoted GST.
- Compliance: Must declare wood species; ensure all documents align with tender specifications; non-compliance may lead to rejection.
Key Specifications
-
- Species/ timber type to be declared by bidder
-
- Quality criteria: timber free from insects, borers, pinholes, burnt ends; bark and wane removed
-
- Delivery address: BHEL Transformer Plant, Khailar, Jhansi 284120
-
- Delivery window: quantity extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
-
- Inspection: post-receipt inspection at BHEL Jhansi
Terms & Conditions
-
Option to increase/decrease quantity up to 25% at contract placement and during currency
-
Delivery period calculated with minimum 30 days extension in option scenario
-
Timber quality conditions and timber species declaration mandatory
Important Clauses
Payment Terms
GST reimbursement as actuals or applicable rates; payment terms not explicitly disclosed in available data
Delivery Schedule
Delivery starts from the last date of original delivery order; extended time for option quantity must follow the specified formula
Penalties/Liquidated Damages
Not specified in provided data; adherence to standard procurement penalties likely applicable
Bidder Eligibility
-
Capability to supply coniferous timber meeting insect-free and bark-free standards
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Declare timber species/type and ensure compliance with ATC requirements
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Submit PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code documents
Reverse Auction Schedule
Start
06-Oct-2026, 12:00 pm
End
07-Oct-2026, 2:00 pm
Duration: 26 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
600
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
Yes
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
CONIFEROUS TIMBER
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Jhansi
Delivery Pincodes
284120
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vikas Verma | 284120,BHEL Khailar | Jhansi | Uttar Pradesh | 284120 | - | 120 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-9589956.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by Bank
GST/payment related documents per ATC
Vendor Code Creation documents
Declaration of timber species/type to be supplied
Any certificates or compliance documents specified in ATC/Corrigendum
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for coniferous timber tender in Jhansi with BHEL 2026
Bidders should declare timber species, provide PAN, GSTIN, cancelled cheque, and EFT mandate; submit vendor code documents; comply with post-receipt inspection at BHEL Jhansi; ensure timber is insect-free, bark-free, and wane-free; adhere to 25% quantity option and delivery formula.
What documents are required for BHEL Jhansi timber procurement bid 2026
Required documents include PAN Card copy, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank, GST-related documents, Vendor Code Creation materials, and a declaration of the timber species to be supplied; ensure ATC/Corrigendum compliance.
What are the delivery terms for BHEL coniferous timber tender
Delivery starts from the last date of the original delivery order. If the quantity increases by up to 25%, the extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a 30-day minimum extension.
What timber quality standards are required in this BHEL tender
Timber must be insect-free, borers/holes-free, bark-free, wane-free, and free from burnt ends. Bidder must declare the wood species/type and ensure post-receipt inspection at BHEL Jhansi.
How is GST reimbursed for BHEL Jhansi timber supply
GST reimbursement is at actuals or the applicable rate, whichever is lower, and limited to the quoted GST percentage; bidders must maintain GST compliance documentation for claims.
What is the inspection process for timber at BHEL Jhansi
Material is inspected post-receipt at BHEL Jhansi; pre-dispatch inspection is not applicable; ensure timber meets all quality criteria before shipment to Jhansi.
Is there a quantity fluctuation mechanism in this tender
Yes, up to 25% quantity variation is allowed at contract placement and during the contract term, with delivery time adjusted per the specified formula and minimum 30 days.
What is the delivery location for BHEL coniferous timber
Delivery and potential installation (if covered) are to be conducted at BHEL Transformer Plant, Khailar, Jhansi 284120.