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GEM

Indian Army Paints and Plywood Procurement Pathankot Punjab 2025 ISO 9001 Compliance

Bid Publish Date

03-Nov-2025, 6:30 pm

Bid End Date

13-Nov-2025, 7:00 pm

Location

PATHANKOT , PUNJAB

Progress

Issue03-Nov-2025, 6:30 pm
AwardPending
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Quantity

323

Category

Paint RFU GS Syn Dark Brown

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification mandatory for bidder or OEM
  • • Advance sample process: 2 samples within 5 days; modification list issued within 5 days
  • • Option clause enabling up to 25% quantity variation during/after contract
  • • Delivery period adjustments based on (increased quantity/original quantity) × original period with min 30 days
  • • Documents required at bid: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Supply categories include paints, plywood, thinner, leather cloth, hardware

Categories 13

RECIPROCATING PUMPS WOODEN PRODUCT PERISTALTIC PUMPS WOODEN FURNITURE WOOD SUPPLY PLY WOOD FORESTRY PRODUCTS COMPRESSED BOARD HARDWARE AND FASTENERS PINS PLYWOOD WOODEN BOARD WOODEN PLANK

Tender Overview

Organization: Indian Army (Department Of Military Affairs) — procurement covers a broad category of consumables and materials including Paint RFU GS Syn Dark Brown, Paint RFU White Extern, Plywood General Purpose, Fevicol, Latex Cloth, and related hardware for supply in Pathankot, Punjab 143534. The scope includes 15 items (chemical, woodwork, and hardware) with an estimated contract value not disclosed. A key differentiator is the mandatory ISO 9001 certification for bidders or OEMs, and a requirement for advance samples prior to bulk manufacturing. The buyer reserves quantity variation up to 25% during and after contract award, with delivery windows tied to the original delivery period. This tender emphasizes conformity to approved samples and strict adherence to contract specifications.

Technical Specifications & Requirements

  • Standards/Certifications: ISO 9001 certified bidders or OEMs.
  • Advance sample process: Submit 2 samples within 5 days of award; buyer approval or modification list within 5 days; bulk supply must align with approved sample. No LD if buyer delays sample approval.
  • Product scope: Paints (multiple colors), plywood variants (6mm and WWR AB 3 Ply), thinner, leather cloth, cotter pins, and related accessories.
  • Delivery framework: Option clause allows quantity adjustments up to 25%; delivery time adjustments calculated as (increased/ original quantity) × original period with a minimum of 30 days.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation required.

Terms, Conditions & Eligibility

  • EMD/advance terms: Not explicitly stated; terms emphasize option-based quantity changes and advance sample approval.
  • Bidder prerequisites: ISO 9001 certification; PAN, GSTIN, cancelled cheque, EFT mandate.
  • Delivery & payment: Delivery periods anchored to original delivery order; no LD specified for buyer delays in sample approval.
  • Quality control: Bulk supply must be as per approved sample; deviations may trigger fresh samples or contract termination.
  • Additional clauses: The buyer may extend delivery duration up to the original delivery period during option exercise; bid must comply with all ATC requirements.

Key Specifications

  • Product categories: Paint RFU series (Dark Brown, White Extern, Gl General Golden Yellow, Fin Syn Ena Br Spr Gold Yellow), Priming Red Oxide, Thinner, Plywood General Purpose (including 6MM and WWR AB 3 Ply), Fevicol adhesive, Latex Cloth Black, Cotter pins, Leather Cloth Blue, Pins cotter split steel 2.5mm

  • Quantities: 15 items listed; exact quantities not disclosed

  • Standards: ISO 9001 certification required for bidder or OEM

  • Sample requirements: 2 advance samples within 5 days of award; approval/modification within 5 days

  • Delivery: Option clause allows up to 25% quantity variation; delivery period adjustments with minimum 30 days

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation

Terms & Conditions

  • ISO 9001 certification mandatory for bidders or OEMs

  • Advance sample submission: 2 samples within 5 days of award

  • Quantity variation up to 25% during contract with adjusted delivery time

Important Clauses

Payment Terms

Advance sample approval process; bulk supply to follow approved samples; no LD for buyer delay in sample approval

Delivery Schedule

Option clause allows 25% quantity variation; delivery time recalculation with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; contract termination possible for major deviations in samples

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Must submit PAN, GSTIN, cancelled cheque, EFT mandate

  • Ability to supply paints, plywood, and hardware as per items listed

Documents 4

GeM-Bidding-8544393.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 15 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Paint RFU GS Syn Dark Brown Paint RFU GS Syn Dark Brown 3 ltr hemant6002 15
2 Paint RFU White Extern Paint RFU White Extern 2 ltr hemant6002 15
3 Paint RF Gneral Golden Yellow Paint RF Gneral Golden Yellow 1 ltr hemant6002 15
4 Paint RFU Fin Syn Ena Br Spr Gold Yellow Paint RFU Fin Syn Ena Br Spr Gold Yellow 1 ltr hemant6002 15
5 Paint RFU Priming Red Oxide Paint RFU Priming Red Oxide 2 ltr hemant6002 15
6 Thinner Thinner 3 ltr hemant6002 15
7 Plywood General Purpose Plywood General Purpose 1 nos hemant6002 15
8 Plywood General Purpose 6MM Plywood General Purpose 6MM 4 nos hemant6002 15
9 Fevical Fevical 4 ltr hemant6002 15
10 Latehr Cloth Black Latehr Cloth Black 65 mtr hemant6002 15
11 Screw Wood Slotted Screw Wood Slotted 200 pcs hemant6002 15
12 Plywood General Purpose WWR AB 3 Ply 240 Plywood General Purpose WWR AB 3 Ply 240 2 sht hemant6002 15
13 Sheer Cellular Sheer Cellular 4 nos hemant6002 15
14 Leather Cloth Blue Leather Cloth Blue 25 mtr hemant6002 15
15 Pins cotter split steel 2 5mm Pins cotter split steel 2 5mm 6 pkt hemant6002 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

ISO 9001 certification document (or OEM certification)

6

Any OEM authorization if applicable

7

Bidder/Vendor Code creation documents as required

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army Pathankot paint and plywood tender 2025

Bidders must ensure ISO 9001 certification, submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid. An advance sample process requires 2 samples within 5 days of award; approval within 5 days. Prepare for quantity variation up to 25% and delivery adjustments per original period.

What documents are required for Indian Army Pathankot procurement bid

Mandatory submissions include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, and ISO 9001 certification. If applicable, OEM authorizations and vendor code creation documents are needed to participate in the Pathankot tender.

What are the technical standards for the Army paints and plywood tender

The bidder must hold ISO 9001 certification for offered products or OEM. The contract requires conformity to approved advance samples and adherence to quality and performance expectations defined by the buyer, with no additional non-stated standards.

When is the sample approval required in this Pathankot tender

Two advance samples must be submitted within 5 days of award. The buyer will approve or provide a modification list within 5 days of receipt. Bulk supply must follow the approved sample; delays by the buyer do not incur LD.

What is the delivery variation policy for this Army tender in Pathankot

The purchaser may increase or decrease quantity up to 25%. Delivery time is recalculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; the policy applies during and after contract performance.

What are the payment and warranty expectations for this procurement

Payment terms are tied to delivery and acceptance of goods per contract. The ATC emphasizes advance sample approval and bulk supply compliance; no explicit LD or warranty clause is listed in public terms, but contract termination is possible for major deviations.