Police Commissionerate Bhubaneswar-Cuttack Desktop Computers Tender Odisha 2026 IS No Specific Standard
Progress
Key Highlights
- • OEM on-site warranty requirement explicitly mentioned
- • 25% quantity variation allowed during and after award
- • Factory pre-loaded operating system by Desktop OEM
- • RAM/SSD/HDD specifications to be finalized in technical bid
- • Monitor availability and integrated peripherals (webcam with mic, speaker) included
- • Category: Entry and Mid Level Desktop Computers (Q2) for police/administrative use
- • Delivery schedule ties to original and extended delivery periods with calculated extension formula
- • No BOQ items currently listed
Tender Overview
Organization: Police Commissionerate Bhubaneswar-Cuttack, under the Home Department Odisha, seeks supply of Entry and Mid Level Desktop Computers (Q2) for the Khordha, Odisha 751001 region. Estimated value: ₹4,400,000.00. No BOQ items listed; procurement focuses on standard desktop configurations with OEM OS pre-loaded and on-site warranty. The contract includes an option clause permitting up to 25% quantity adjustments during and after award, with delivery timelines linked to the original delivery order and extended periods. This tender targets reliable government-grade desktops suitable for law enforcement operations and administrative workloads, emphasizing compatibility with standard office software and security requirements within the Odisha government network. Unique aspects include the explicit 25% quantity variability clause and on-site OEM warranty expectations, ensuring service continuity across multiple sites if required.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Desktop Computers (Q2)
- Processor details are requested under the PROCESSOR category; exact model not specified
- Operating System: Factory pre-loaded by Desktop OEM
- Memory (RAM): capacity to be installed in the system (in GB) as per BOQ/technical spec
- Storage: SSD and HDD capacities to be defined; type of storage to be installed
- Ports/Display: number of VGA ports; monitor availability, screen size in cms; integrated webcam with mic; built-in speaker
- Warranty: On-site OEM warranty period in years
- Delivery & Compliance: standard procurement terms with option clause; delivery periods to align with original and extended windows
- Vendors should align with category standards and ensure compatibility with government security and audit requirements.
Terms, Conditions & Eligibility
- EMD: Not specified in the available data
- Delivery: Delivery period aligned to the last date of the original delivery order; extended periods governed by option clause with calculation formula
- Payment terms: Not detailed in the excerpt; bidders should expect standard government terms
- Documents: Submit OEM authorization and on-site warranty commitments; compliance certificates and vendor registrations as applicable
- Experience: Experience with government procurement and desktop deployments preferred
- Penalties/Warranty: OEM on-site warranty specified; penalties not explicitly stated in available terms
- Quantity Variability: Up to 25% quantity increase/decrease during contract execution
Key Specifications
-
Desktop computer category: Entry and Mid Level (Q2)
-
Operating system: factory pre-loaded by OEM
-
RAM: capacity to be installed (GB) as per technical details
-
Storage: SSD capacity (GB) and HDD capacity (GB) to be specified
-
Monitor: availability and screen size in cm; integrated webcam with mic; speaker
-
Ports: number of VGA ports
-
Warranty: On-site OEM warranty (in years)
Terms & Conditions
-
Delivery period linked to original delivery order with option to extend
-
Quantity may be increased/decreased by up to 25% during contract
-
On-site OEM warranty is mandatory
-
Factory pre-loaded OS required; OEM authorization essential
Important Clauses
Payment Terms
Not detailed in available data; bidders should expect standard government terms and ensure compliance with OEM warranty and delivery milestones
Delivery Schedule
Delivery commences from the last date of the original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days
Penalties/Liquidated Damages
Not specified; bidders should seek confirmation on LD provisions during bid submission
Bidder Eligibility
-
Experience in government/PSU desktop deployments
-
OEM authorization and on-site warranty capability
-
Compliance with factory pre-loaded OS and security standards
Tender Data
Bid Details
Quantity
50
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
22
OEM Avg. Turnover
176
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Suryakanta Mohanty | 751001,CP office BHUBANESWAR | Khordha | Odisha | 751001 | 50 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9825599.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
14-Sep-2026, 3:30 pm
Opening Date
15-Sep-2026, 3:30 pm
Required Documents
GST registration certificate
PAN card
OEM authorization letter
Technical bid document demonstrating OEM capabilities
On-site warranty commitment letter
Previous supply experience certificates (government/PSU preferred)
Financial statements or turnover proof (if requested by terms)
Any applicable security clearances or vendor registrations
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| PORTS | Number of VGA Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| Monitor | Integrated Webcam with Mic | Yes |
| Monitor | Speaker | Yes |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about ODISHA tender market
How to participate in desktop computer tender in Khordha Odisha 2026
Bidders must meet eligibility criteria for Odisha government procurements, submit OEM authorization, on-site warranty commitments, GST PAN, and financials. The purchase requires factory pre-loaded OS, RAM/SSD/HDD specifications, monitor details, and VGA port counts. The tender includes a 25% quantity variation clause; ensure readiness for expansion or reduction during contract.
What documents are required for the Bhubaneswar police desktop tender
Submit GST certificate, PAN, OEM authorization letter, technical bid showing OS pre-load and warranty, experience certificates from government/PSU projects, financial statements, and any security clearances. Ensure on-site OEM warranty commitment and delivery readiness within the specified period.
What are the technical specifications for the desktop tender in Odisha
Specifically, ensure OS pre-loaded by OEM, RAM capacity per system, SSD and HDD capacities as defined in the technical bid, VGA port count, monitor availability with CM screen size and integrated webcam with mic, and on-site warranty duration in years.
When is the delivery window for the Bhubaneswar-Cuttack desktops
Delivery begins from the last date of the original delivery order; extension uses the option clause formula: (increased quantity/original quantity) × original period, minimum 30 days, with potential further extension up to the original period.
What are the EMD and payment terms for this Odisha desktop tender
EMD is not specified in the provided data; payment terms follow government norms. Vendors should confirm payment milestones during bid submission and ensure compliance with delivery and warranty obligations, including on-site OEM support.
What is the warranty requirement for the desktop computers
On-site OEM warranty is mandatory; the duration is specified in years within the tender terms. Suppliers must provide OEM warranty support at the customer site and ensure timely service at government facilities.
Are there any quantity adjustment provisions in this tender
Yes, the purchaser reserves the right to increase or decrease the bid quantity up to 25% at contract placement and during the currency of the contract at contracted rates, with delivery timeframe adjustments per the option clause.