Assam Food And Civil Supplies Corporation Limited Laptop Tender Kamrup Assam 2026 IS 550/IS I Certifications
Progress
Tender Overview
Assam Food And Civil Supplies Corporation Limited invites bids for an Entry and Mid Level Laptop - Notebook procurement in Kamrup, Assam. The estimated scope includes notebooks meeting defined hardware specs with an EMD of ₹30,000. Buyer terms allow up to 25% quantity variation during and after contract award, with delivery timelines linked to the original order and extended periods. This procurement targets government-issued laptops suitable for district-level distribution, emphasizing standardization and factory-installed operating environments.
Technical Specifications & Requirements
- Product category: Laptop/Notebook suitable for government deployment
- Processor & motherboard: Laptop type with specified processor number; secure motherboard features
- Operating System: Factory pre-loaded OS with approved licensing
- Memory: RAM size (GB), total DIMM slots, populated slots, and maximum RAM expandable to
- Display: Display size (cm), resolution, and webcam minimum resolution
- Storage: Capacity of storage drive (GB)
- Notes: All specs to align with entry/mid-level government equipment requirements; the BOQ shows no line items, signaling a potentially framework-based purchase.
Terms & Eligibility
- EMD: ₹30,000 must be submitted as specified in tender terms
- Delivery: Delivery schedule tied to original delivery order; option clause allows quantity and delivery extensions up to the prescribed formula
- Payment terms: Not detailed in public data; bidders should prepare standard government payment documentation and compliance
- ATC/ATC-like terms: Buyer uploaded ATC; bidders should review and align with any additional conditions
- Guarantees: Warranty and AMC terms not described; verify with issuing authority before bid submission
- Documents: GST, PAN, experience, financials, OEM authorization, and technical/compliance certificates are typically required
Key Specifications
-
- Product category: Laptop/Notebook for government deployment
- Processor: Laptop Type with explicit Processor Number to be specified by bidder
- Motherboard Security: Integrated security features requirement
-
- Operating System: Factory Pre-Loaded OS with license
- RAM: RAM Size (GB); Total DIMM Slots; Slots populated; RAM Expandability up to
- Display: Display Size (cm); Display Resolution (Pixels); Webcam minimum resolution
- Storage: Capacity of Storage Drive (GB)
- All specs must support standard government usage and modular upgrade paths
Terms & Conditions
-
EMD of ₹30,000 required with bid submission
-
Delivery period governed by original delivery order with possible 25% quantity variation
-
Factory pre-loaded OS and specified hardware standards required
-
OEM authorization and compliance certificates must be submitted
-
No BOQ items listed; confirm exact model/spec alignment with department
Important Clauses
Delivery Schedule
Delivery starts from the last date of the original delivery order; extension logic uses (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
Payment Terms
Payment terms to be clarified by purchaser; bidders should anticipate standard government terms and ensure invoicing with delivery verification
Penalties/Liquidated Damages
Any LD/penalty terms to be specified in the ATC; bidders must monitor delivery conformance and warranty provisions
Bidder Eligibility
-
Minimum ₹1 crore annual turnover typical for government equipment supply (where applicable)
-
Experience in supplying government laptops or similar IT equipment
-
Valid GST registration, PAN, and manufacturer/brand authorization
Tender Data
Bid Details
Quantity
30
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
1
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kamrup Metro
Delivery Pincodes
781022
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jayanta Kumar Mazinder Baruah | 781022,Jawahar Nagar, Khanapara, Guwahati | Kamrup Metro | Assam | 781022 | 30 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9820500.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar laptop supply
Financial statements (last 2-3 years)
EMD submission proof (₹30,000)
Technical bid documents demonstrating compliance with IS/IEEE standards if specified
OEM authorization/authorization letter for the offered laptop model
Product datasheets and factory pre-loaded OS license proof
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Motherboard | Security | Discrete TPM 2.0 Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Home |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Memory | Total Numbers of DIMM Slots Available | 2 Or higher |
| Memory | Number of DIMM Slots populated | 2, 1 |
| Memory | RAM Expandability up to | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Display | Display Resolution (Pixels) | FHD- 1920x1080 Or higher |
| Display | Minimum Resolution of Webcam | HD-720p |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid in Kamrup Assam laptop tender 2026?
Bidders must submit the mandatory documents listed in the terms, including GST, PAN, EMD ₹30,000, and OEM authorizations. Ensure factory pre-loaded OS compliance, RAM/storage specs, and display/webcam requirements. Review ATC uploaded by the buyer and align with 25% quantity variation and delivery extension rules.
What documents are required for Assam laptop procurement bid?
Prepare GST certificate, PAN card, experience certificates for similar laptops, financial statements, EMD proof, technical bid, OEM authorization, product datasheets, and OS licensing proof. Ensure all documents match the bidder profile and the organization’s procurement criteria.
What are the technical display and storage specs for this laptop tender?
The tender requests Display Size, Display Resolution, Minimum Webcam resolution, and Storage Capacity (GB). Vendors should provide model-specific data sheets confirming these values, along with RAM capacity, DIMM slots, and expandability to meet government usage standards.
When is the delivery window for the Assam laptop contract?
Delivery schedule follows the last date of the original delivery order; if quantity increases by up to 25%, the extended period is calculated as (Increased quantity ÷ Original quantity) × Original period, with a minimum of 30 days. Confirm final timelines in the contract documents.
What are the EMD and payment terms for this bid in Assam?
EMD is explicitly ₹30,000. Payment terms are not fully specified in the public notice; bidders should expect standard government payment processes, requiring invoice verification against delivered items and adherence to procurement policies.
Which OS standard must be factory pre-loaded in laptops for this tender?
Laptops must come with a Factory Pre-Loaded Operating System license. Vendors should supply proof of OS licensing and ensure compatibility with hardware specifications and any required security or government-specific configurations.