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GEM

Indian Army Procurement Tender for Ink, Lubricants & Consumables in India 2026 ISO 9001

Bid Publish Date

31-Jan-2026, 12:56 pm

Bid End Date

10-Feb-2026, 1:00 pm

Progress

Issue31-Jan-2026, 12:56 pm
AwardPending
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Quantity

763

Category

Alcohol Novanol Extra

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Advance sample approval within 5 days of award; 5-day modification timeline
  • • Delivery period adjustable if buyer approval is delayed; no LD for buyer delays
  • • Scope: supply of 30 distinct goods items; goods-only contract
  • • Minimum 2 years residual market life to avoid obsolescence
  • • GST details as per actuals; bidder undertakings for financial standing
  • • BOQ compliance with firm seal and signature; sample and tender conformity
  • • Notices of non-conformity may trigger fresh samples or contract termination

Tender Overview

The Indian Army, Department Of Military Affairs, issues a supply-focused tender for a broad range of consumables including inks (Yellow, Cyan, Black, Magenta), cotton waste, gloves, greases, oils (Shell products), cleaning agents, blanket underlays, solvents, and related packing items. The scope is defined as supply of goods with a 30-item BOQ, not detailing itemized quantities or unit rates. The contract emphasizes advance sample approval before bulk manufacturing, with a five-day window for submission of an advance sample and a five-day feedback cycle. ISO 9001 certification is mandatory for bidders or OEMs. The procurement is formalized as a supply-only contract with potential modifications based on sample conformity. Unique clauses include vendor financial health verification and avoidance of obsolete products (minimum two years residual market life). Location and precise delivery terms are not disclosed in the available data, signaling a centralized government supply contract framework.

Technical Specifications & Requirements

  • No technical specifications are published in the tender summary, but key documented requirements include:
  • Advance sample submission within 5 days of award; modification list within 5 days if needed; bulk supply aligned to approved sample; LD clauses may be adjusted for buyer delays in approval.
  • ISO 9001 certification for bidder or OEM; non-compliance risks disqualification.
  • Scope: Only supply of goods (not services); 30 distinct items in BOQ; generic product categories cover inks, greases, solvents, cleaning agents, protective gear, and packing materials.
  • Bidders must ensure non-obsolescence (minimum 2 years residual market life) and disclose certificates as required in the bid documents.

Terms, Conditions & Eligibility

  • Advance sample approval is mandatory prior to bulk production; submit 1 sample within 5 days of award.
  • If buyer delays approval, delivery period may be adjusted without liquidated damages.
  • Bidder must provide an undertaking that they are not under liquidation or similar proceedings; GST considerations will be as per actuals and applicable rates.
  • ISO 9001 certification is mandatory for bidder or OEM; scope of supply is goods only; ensure BOQ specification compliance with firm seal.
  • Ensure all required bid documents, including OEM authorizations and certificates, are uploaded; non-compliance leads to technical disqualification.

Key Specifications

    • Product categories: inks (Yellow, Cyan, Black, Magenta); grease and lubricants; cleaning agents; protective gear (gloves); packing materials; solvents; and related consumables
    • BOQ: 30 total items; quantities not disclosed
    • Standards: ISO 9001 certification required for bidder or OEM
    • Delivery: supply of goods only; advance sample approval required
    • Quality: products must not be obsolete; minimum 2 years residual market life

Terms & Conditions

  • Advance sample approval within 5 days of award with modification list due in 5 days

  • ISO 9001 certification mandatory for bidder or OEM

  • Delivery timeline adjustable for buyer sample approval delays

Important Clauses

Payment Terms

GST as per actuals; payment terms aligned to supply completion per contract, with no LD for buyer delays in sample approval

Delivery Schedule

Delivery period to be fixed after sample approval; delays due to buyer's approval may trigger delivery schedule adjustments without LD

Penalties/Liquidated Damages

LD applicable only if delays occur beyond defined delivery due to contractor factors; clauses may be waived if delay stems from buyer's approval process

Bidder Eligibility

  • Not under liquidation or similar proceedings

  • Minimum 2 years residual market life for offered products

  • ISO 9001 certification for bidder or OEM

Documents 4

GeM-Bidding-8875519.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ink Yellow (i) Ink should be Yellow Colour and good quality with ISI mark. (ii) Product should be min one year self life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be TOYO, Sakata or Huber. 28 kg ayub_admc 30
2 Ink Cyan (i) Ink should be Cyan Colour and good quality with ISI mark. (ii) Product should be min one year self life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be TOYO, Sakata or Huber. 28 kg ayub_admc 30
3 Ink Black (i) Ink should be Black Colour and good quality with ISI mark. (ii) Product should be min one year self life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be TOYO, Sakata or Huber. 60 kg ayub_admc 30
4 Ink Magenta (i) Ink should be Magenta Colour and good quality with ISI mark. (ii) Product should be min one year self life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be TOYO, Sakata or Huber. 28 kg ayub_admc 30
5 Cotton Waste Juite (i) Cotton Waste Juite should be good quality (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 30 kg ayub_admc 30
6 Guillotine Stick (i) Guillotine Stick should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 5 nos ayub_admc 30
7 Grease (i) Grease should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 3 kg ayub_admc 30
8 XCP One Anti Rust Spray (i) XCP One anti rust spray should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 4 ltr ayub_admc 30
9 Gear Oil Shell (i) Gear Oil Shell should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be Shell or superior. 6 ltr ayub_admc 30
10 Lubrication Oil No 20W 40 Shell (i) Lubrication Oil No 20W 40 Shell should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be Shell or superior. 4 ltr ayub_admc 30
11 Night Spray (i) Night spray should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 6 nos ayub_admc 30
12 Emulsion Plate Cleaner GP (i) Emulsion Plate Cleaner GP should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be Technova or superior. 50 ltr ayub_admc 30
13 Sponge (i) Sponge Viscovita should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be Viscovita or superior. 29 nos ayub_admc 30
14 Blanket Underlay Packing 1060x760x20mm (i) Balnket Underlay Packing should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Size should be 1060 x 760 x 20 mm 15 nos ayub_admc 30
15 Rubber Blanket (i) Balnket Underlay Packing should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Size should be 1050 x 760 x 20mm 4 nos ayub_admc 30
16 HMK Wash Blanket Wash (i) HMK Wash Blanket Wash should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be Technova or superior. 160 ltr ayub_admc 30
17 Alcohol Novanol Extra (i) Alcohol Novanol Extra should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be Technova or superior. 160 ltr ayub_admc 30
18 Fountain Solution Total Care SFD (i) Fountain Solution Total Care SFD should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be Technova or superior. 40 ltr ayub_admc 30
19 Twine Juite Sutli (i) Twine Juite Sutli Should be good quality (ii) Should be good in diameter for binding purpose 20 kg ayub_admc 30
20 CalCleen Shampoo 500ml (i) Calcleen Shampoo should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 4 nos ayub_admc 30
21 Unigum (i) Unigum should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 20 ltr ayub_admc 30
22 Benzine (i) Benzine should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 4 ltr ayub_admc 30
23 Silicon Sealent (i) Silicon Sealent should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 4 nos ayub_admc 30
24 Blanket Underlay Packing 1060x760x10mm (i) Balnket Underlay Packing should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Size should be 1060 x 760 x 10 mm 15 nos ayub_admc 30
25 Hand Gloves (i) Hand Gloves should be good quality. (iii) Should be compatible to use while operating offset printing machine. 5 pair ayub_admc 30
26 Nova Delete P 100 ml (i) Nova Delete P 100 ml should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 3 nos ayub_admc 30
27 Anti Tac Compound (i) Anti Tac Compound should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 4 kg ayub_admc 30
28 Cotton Wool (i) Cotton Wool should be good quality. (iii) Should be compatible to use while operating offset printing machine. 15 nos ayub_admc 30
29 Chain Lubrication Oil (i) Chain Lubrication Oil should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. (iv) Brand should be Castrol or Shell or superior. 4 ltr ayub_admc 30
30 OKS 9352 High Temperature Chain Oil (i) OKS 9352 High Temperature Chain oil should be good quality with ISI mark. (ii) Product should be min one year self-life from the date of supply. (iii) Product should be compatible for KBA Rapida 105 Four colour offset printing machine. 5 ltr ayub_admc 30

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar supply contracts

4

Financial statements or solvency certificate

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents and compliance with BOQ specifications

7

OEM authorization or manufacturer credentials

8

ISO 9001 certification ( bidder or OEM )

9

Compliance undertaking for non-obsolescence (minimum 2-year life)

Frequently Asked Questions

How to bid for Indian Army consumables tender 2026 with ISO 9001

To bid, ensure ISO 9001 certification for your organization or OEM, submit GST and PAN, provide experience in similar supply contracts, and attach OEM authorizations. Include 1 advance sample within 5 days of award, plus a modification list if requested. Ensure BOQ compliance with firm seal.

What documents are required for Indian Army ink and lubricant tender

Required documents include GST registration, PAN, company financials, experience certificates for similar work, ISO 9001 certificate, OEM authorization, technical bid with BOQ compliance, and an undertaking on non-obsolescence with 2-year market life validation.

What are the technical specifications for advance sample approval in this tender

Submit 1 sample within 5 days of award; buyer reviews and may request modifications within 5 days. If approved, bulk supply must conform to the approved sample. Delays in approval may shift the delivery period without LD. Non-conformant samples can lead to contract termination.

When is the delivery period adjusted due to buyer approval delays

Delivery period is extended by the exact duration of buyer-side delays in approving the advance sample. The extension ensures no liquidated damages apply for such periods, preserving supplier balance while awaiting confirmation.

What is the scope of supply and payment terms for this Indian Army tender

Scope is strictly supply of goods (not services); payment terms follow contract terms with GST as per actuals. Ensure BOM and compliance with the BOQ, and maintain two-year product life, to avoid obsolescence liabilities and potential contract termination.

What happens if a submitted sample deviates from contract specifications

If major deviations are found, the buyer may require fresh samples for approval before bulk supplies or terminate the contract after notifying deviations. Suppliers must bear costs for any unapproved pre-sample production.

What certifications are mandatory for suppliers to participate in this tender

Mandatory ISO 9001 certification for bidder or OEM; suppliers must also provide relevant certificates and OEM authorizations. Non-compliance leads to technical bid rejection; ensure compliance documents are sealed and signed as per BOQ specifications.

What is the eligibility criteria regarding financial standing for this bid

Bidders must demonstrate sound financial standing, not in liquidation or receivership. Provide a formal undertaking confirming non-bankruptcy status and supply chain viability, along with financial statements or solvency certificates to support bid submission.

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