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Ministry Of Panchayati Raj Office Equipment Tender 2025 GeM Colour Printer Scanner Web Camera Chair

Bid Publish Date

31-Dec-2025, 4:11 pm

Bid End Date

22-Jan-2026, 5:00 pm

Progress

Issue31-Dec-2025, 4:11 pm
AwardPending
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Quantity

8

Category

SCANNER MACHINE

Bid Type

Two Packet Bid

Categories 10

COMPUTER PRINTERS WEB MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE WEB CAMERA CAMERA MACHINE SCANNER SPEAKER COMPUTER PERIPHERAL

Tender Overview

The Ministry of Panchayati Raj invites bids on GeM for a bundle of office equipment including Scanner Machine, Colour Laser Printer, Speaker 2.0, Web Camera, Finger Print device, Office Chair, Computer Chair, and Staff Table. The BOQ lists 8 items overall, with no itemized quantities disclosed. An EMD amount is not specified in the available data. The buyer reserves the right to adjust quantity up to 25% at contract award and during currency, at contracted rates, with delivery time recalculated accordingly. State-level MSE purchase preferences apply, requiring Udyam registration and online validation; bidders must be OEM/manufacturer to avail this benefit. The tender is published on GeM, with reserved purchase rights for State Bidding Authority vendors and explicit exclusion of traders for manufactured products.

Key differentiators include the option-based quantity adjustments, and the policy alignment with MSE reservations, which influence eligibility for bid evaluation and order allocation. No start/end dates or location specifics are provided in the available data, but the procurement focus is clearly on generic office equipment suitable for governmental use.

Keywords: tender in Rajasthan, GeM procurement, SBI procurement style, office equipment tender, MSE purchase preference, vendor validation, vendor OEM requirement

Technical Specifications & Requirements

  • Product/service names aligned with: Scanner Machine, Colour Laser Printer, Speaker 2.0, Web Camera, Finger Print, Office Chair, Computer Chair, Staff Table
  • No technical specifications, standards, or capacity data were disclosed in the provided tender text
  • BOQ items reference: 8 total items; explicit quantities not disclosed; no IS/ISO standards cited
  • EMD not specified; estimated value not disclosed; delivery timelines not provided
  • Eligibility focuses on GeM online validation for MSE preferences and OEM/manufacturer status; traders excluded for manufactured products

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase or decrease quantity up to 25% at contract time and during currency
  • Delivery time calculation: Additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • MSE Purchase Preference (State): Reserved for MSME from the State with valid Udyam Registration and online validation; OEM status required for benefit
  • Traders excluded from specific MSE eligibility for manufactured items; online verification required
  • No start date, end date, or delivery location details available in the provided data
  • Submission must align with GeM processes and state-level procurement rules

Key Specifications

  • Product names: Scanner Machine, Colour Laser Printer, Speaker 2.0, Web Camera, Finger Print device, Office Chair, Computer Chair, Staff Table

  • Quantities: Not disclosed in BOQ; 8 items in total

  • Estimated value: Not disclosed

  • EMD: Not disclosed

  • Standards: Not specified

  • Delivery: Not specified

Terms & Conditions

  • Option clause allows ±25% quantity variation with adjusted delivery timelines

  • MSE Purchase Preference requires State-level Udyam registration and OEM status

  • Traders excluded for manufactured product bids; online verification required

Important Clauses

Payment Terms

Not specified in data; bidders should monitor GeM updates and buyer terms at bid submission

Delivery Schedule

Delivery period adjusts with quantity changes; minimum 30 days for additional time under option clause

Penalties/Liquidated Damages

Not specified in data; refer to GeM/National policy terms during procurement

Bidder Eligibility

  • Must be the OEM/manufacturer of the offered products to claim MSE benefits

  • Udyam Registration valid and online verified

  • No reseller/trader eligibility for manufactured items

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 SCANNER MACHINE SCANNER MACHINE 1 pieces buyer_nanjanagudu 10
2 COLOUR LASER PRINTER COLOUR LASER PRINTER 1 pieces buyer_nanjanagudu 10
3 SPEAKER 2.0 SPEAKER 2.0 1 pieces buyer_nanjanagudu 10
4 WEB CAMERA WEB CAMERA 1 pieces buyer_nanjanagudu 10
5 FINGER PRINT FINGER PRINT 1 pieces buyer_nanjanagudu 10
6 OFFICE CHAIR OFFICE CHAIR 1 pieces buyer_nanjanagudu 10
7 COMPUTER CHAIR COMPUTER CHAIR 1 pieces buyer_nanjanagudu 10
8 STAFF TABLE STAFF TABLE 1 pieces buyer_nanjanagudu 10

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar office equipment supply)

4

Financial statements or turnover evidence

5

EMD documents (if specified by buyer later)

6

Technical bid documents (compliance statements)

7

OEM authorization / manufacturer certificate

8

Udyam registration (for MSE eligibility)

Frequently Asked Questions

How to bid for office equipment tender in GeM portal for Panchayati Raj?

Bidders must be OEM/manufacturer with valid Udyam registration and online verification. Ensure submission of GST, PAN, experience certificates, financials, and OEM authorizations. Follow GeM bid process, confirm item scope (scanner, printer, camera, chairs), and meet the 25% quantity variation policy if awarded.

What documents are required for the Panchayati Raj equipment bid in GeM?

Required documents include GST and PAN, experience certificates for similar equipment, financial statements, EMD documents (if specified), technical compliance certificates, OEM authorization, and Udyam registration for MSE benefits. Prepare electronic copies and upload during bid submission.

What are the key technical items in this tender for office equipment?

Items include Scanner Machine, Colour Laser Printer, Speaker 2.0, Web Camera, Finger Print device, Office Chair, Computer Chair, and Staff Table. No detailed technical specs are provided; bidders should reference OEM data and ensure compatibility with government procurement standards.

When is the delivery period for quantities if option clause is exercised?

Delivery time adjusts based on the formula: Additional time = (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Original delivery period is defined in the contract; extension allowed up to the original period during option execution.

How does MSE purchase preference affect eligibility for this bid?

MSE benefits require the bidder to be a manufacturer/OEM with valid Udyam registration and online validation. Traders are excluded for manufactured products. Preference is state-specific and based on online verification and documentary evidence submitted with the bid.

What is the scope of the 25% quantity variation in this tender?

The purchaser may increase or decrease bid quantity by up to 25% at contract placement and during the contract currency, at contracted rates. This variation triggers adjusted delivery timelines as per the specified formula, ensuring minimum delivery runway of 30 days.

What is required for OEM authorization in this GeM tender?

Bidders must provide OEM authorization or manufacturer certificates proving product ownership. This is essential for MSE-based eligibility and to qualify as the manufacturer. The documentation should be uploaded with the technical bid as specified in GeM guidelines.

What standards or compliance details are specified for this procurement?

No explicit standards or compliance codes are listed in the data. Bidders should rely on OEM product specifications and GeM standard requirements, ensuring general government procurement compliance and any state-level preferences for MSMEs are met.