Chhattisgarh Revenue and Disaster Department Mahasamund Desktop Computer, MFP, UPS Tender 2026 with IS/UPS specs
Bid Publish Date
02-Sep-2026, 1:57 pm
Bid End Date
12-Sep-2026, 2:00 pm
Location
Progress
Tender Overview
The opportunity is issued by the Revenue and Disaster Department, Government of Chhattisgarh, for Mahasamund (492112) to procure Entry and Mid Level Desktop Computers (Q2), A4 and Legal Size Multifunction Printers (MFP) (Q2), and Line Interactive UPS with AVR (V2) (Q2). While exact quantities and estimated value are not disclosed, the package targets standard office IT setups, with a focus on desktop configurations, MFPs, and uninterrupted power supplies. A notable differentiator is the inclusion of a flexible quantity clause allowing up to 25% increase/decrease at contract award and during the currency of the contract, subject to delivery timelines. This tender emphasizes compatibility with local government IT deployment in Mahasamund, and requires adherence to specified delivery windows and terms. Unique aspects include the option clause controlling quantity adjustments and the absence of BOQ items to date, signaling potential phased or negotiated procurement during rollout. The procurement aims to modernize desk-ready computing and printing capabilities for government workflows.
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Desktop Computers (Q2), A4/Legal Size MFPs (Q2), Line Interactive UPS with AVR (V2) (Q2).
- Specifications (from tender context) include: processor details, RAM, storage (SSD/HDD), OS pre-loaded, monitor availability, and power backup features.
- UPS rating: Line Interactive with AVR; battery backup time guarantees not specified but minimums may be implied by “guaranteed battery backup time”.
- Warranty: On-site OEM warranty (in years) to be detailed by supplier;OS pre-installed by desktop OEM; monitor availability to be confirmed.
- General/technical attributes: Minimum requirements for RAM, storage type, and monitor presence; compatibility with standard office software; BOM not listed.
- Quality/standards: Not explicitly stated; bidders should reference OEM warranty terms and ensure firmware compatibility with government setups.
- Delivery considerations: Timelines tied to option clause and contract performance; delivery terms subject to 25% quantity variation.
Terms, Conditions & Eligibility
- EMD/BD: Not specified in data; bidders should verify in ATC and tender documents.
- Delivery: Option clause allows up to 25% quantity variation; delivery starts after original/delivery order; minimum extension logic ensures delivery timelines.
- Payment terms: Not disclosed in available data; verify in ATC/T&Cs.
- Documents: GST registration, PAN, experience certificates, financials, OEM authorizations, and technical compliance documents are typically required; confirm exact list in the ATC.
- Experience/Turnover: Not specified here; likely to require prior government supply experience and OEM affiliations for Q2 devices.
- Penalties/Warranty: On-site OEM warranty terms; potential LD/penalty terms to be confirmed in contract.
Key Specifications
-
Desktop computers: Entry and mid-level category, pre-loaded OS by desktop OEM, RAM and storage specifications to be provided in BOQ
-
MFPs: A4 and Legal size capability, standard printing/scanning/copying features, OS compatibility
-
Line Interactive UPS with AVR: AVR feature, minimum UPS rating in KVA to be specified, battery backup expectations
-
Monitor: Availability to be confirmed as part of desktop/MFP bundles
-
Warranty: On-site OEM warranty duration to be specified in final bid
-
Power/back-up: Minimum guaranteed battery backup time to be clarified in ATC
-
Delivery: 25% quantity variation clause; delivery period aligned with original and extended periods
Terms & Conditions
-
Option clause for ±25% quantity during contract and currency
-
On-site OEM warranty required for all devices
-
Delivery schedule linked to last date of delivery order with minimum 30 days rule if extended
-
Pre-loaded OS and OEM software conformity required
-
Documentation and OEM authorizations must accompany bids
Important Clauses
Payment Terms
Payment terms to be defined in ATC; verify whether advance or milestone payments apply
Delivery Schedule
Delivery starts from last date of original delivery order; extended period if option clause used; minimum 30 days extra time
Penalties/Liquidated Damages
Potential LDs/penalties to be detailed in final contract; check for delivery and performance penalties in ATC
Bidder Eligibility
-
Proven experience in supplying government IT hardware (desktop PCs, MFPs, and UPS) within India
-
Authorized OEM/authorized distributor for desktop PCs, printers, and UPS equipment
-
GST registration and financial stability documented for bid submission
Tender Data
Bid Details
Quantity
12
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
17
OEM Avg. Turnover
14
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Mahasamund
Delivery Pincodes
493445
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjay Shelkey | 493445,O/o Collector Land Record Mahasamund | Mahasamund | Chhattisgarh | 493445 | 4 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9836686.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hardware deployments
Financial statements (balance sheet/PL for last 3 years)
EMD submission proof (as applicable in ATC)
Technical bid documents and OEM authorization letters
Factory warranty/onsite service agreements
Product specifications conformity statements
Authorized distributor/dealer certificates (if required)
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level, Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100, AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional, Window 11 Home, DOS or Equivalent, Linux, Window 11 STF (Shape the Future) |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD Plus HDD@7200 RPM, HDD @5400RPM, HDD @7200RPM, NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 0 as HDD Only Installed, 500, 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed, 500, 1000, 2000 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1), No |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74"), 73.1 - 78 (28.78" - 30.71"), 78.1 - 83 (30.75" - 32.68"), 83.1 - 88 (32.72" - 34.65"), NA as No Monitor |
| WARRANTY | On Site OEM Warranty (in Year) | 1, 2, 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for desktop computer tender in Mahasamund Chhattisgarh 2026?
Bidders must submit GST, PAN, experience certificates, and financials along with OEM authorizations and technical compliance. Ensure on-site OEM warranty, pre-loaded OS, and confirm RAM/storage specs. The ATC notes quantity variation up to 25% and delivery terms; follow tender portal submission steps and attach required documents.
What documents are required for MFP bid in Chhattisgarh 2026?
Submit GST certificate, PAN, financial statements, experience certificates for similar deployments, OEM authorization letters, technical bid and product specifications, warranty terms, and EMD proof if applicable. Ensure printers meet A4/Legal size functionality with OS compatibility.
What are the technical specifications for UPS with AVR in this tender?
The tender requires a Line Interactive UPS with AVR; exact KVA rating and battery backup time are defined in ATC. Suppliers must provide AVR-enabled models, compatible with office loads, and ensure warranty coverage on-site by OEM with service support in Chhattisgarh.
When is delivery expected after contract award in this tender?
Delivery terms align with the original delivery order date; if the option clause is exercised, the extended period is calculated by (increased quantity / original quantity) × original delivery period, with a minimum of 30 days. Final delivery windows depend on contract award dates.
What is the eligibility criteria for government IT hardware bidders in Chhattisgarh?
Eligibility typically requires prior government or large enterprise deployments, OEM authorization, GST registration, and solid financials. This tender emphasizes on-site OEM warranty and compatibility with government IT deployments in Mahasamund; ensure relevant experience certificates are available.
What standards or certifications are required for desktop and printer hardware?
The tender data mentions OEM pre-loaded OS and warranty; while ISI/ISO standards are not explicitly listed, bidders should supply product conformity statements, OEM certifications, and warranty proof as part of the technical bid.
How to confirm EMD requirements for this procurement in Mahasamund?
EMD details are to be confirmed in the ATC; bidders should prepare an EMD submission (DD or online) as per stated value in the ATC, ensuring it is valid through the bid evaluation period.
What is the scope of quantity adjustments during contract for this tender?
The purchaser may adjust quantities by up to 25% of bid quantity at contract placement and during the term, with delivery timelines recalibrated accordingly; suppliers must plan for modular pricing and flexibile fulfillment.