Directorate Of Public Instructions Kerala Laptop and Multimedia Projector Tender 2026 – Entry/Mid Level Laptops, Projectors, IS/Quality Standards
Progress
Key Highlights
- • Specific quantity variation: 25% up or down at contract placement and during currency
- • State-wide service capability: functional Centre in Kerala or establishment within 30 days
- • On-site OEM warranty coverage for both laptops and projectors; light source warranty terms explicitly required
- • Clear bidder responsibilities for OEM authorizations and technical compliance certificates
- • Delivery plan aligned with option clause and extended timelines based on quantity changes
- • No explicit tender ID or dates in public-facing summary; ensure alignment with Kerala General Education procurement rules
Tender Overview
Directorate Of Public Instructions (Kerala) seeks procurement of Entry and Mid Level Laptop – Notebook (Q2) and Multimedia Projector (MMP) (Q2) for state educational programs. While exact quantities and estimated value are not disclosed, bidders should prepare for a multi-item purchase with options for up to 25% quantity variation at contracted rates. The tender includes an option clause enabling increment/decrement of orders within the currency of the contract. A service-center requirement in the consignee state impacts eligibility, with on-site warranty pathways and potential center establishment within 30 days of award. This procurement emphasizes vendor readiness for state-wide deployment and post-sale support, within the Kerala education ecosystem.
- Organization: Directorate Of Public Instructions, General Education Department Kerala
- Location: Kerala
- Category: Entry and Mid Level Laptop – Notebook (Q2), Multimedia Projector (MMP) (Q2)
- Key differentiator: option-driven quantity adjustments and state-wide service-center obligations
- Unique aspect: mandatory functional service center availability or rapid establishment in-state
Technical Specifications & Requirements
- Product categories: Laptop (entry/mid level), Multimedia Projector
- Specifications to be provided by bidder with clear values for:
- Processor (Laptop) and Operating System (Factory Pre-Loaded)
- RAM Size (GB), Display Size (cm), Storage (GB)
- Technology, Native Resolution, Brightness (Lumens), Optical Zoom and % zoom if applicable
- Projector Type, Light Source, Minimum Life of Light Source (Hours)
- Warranty: On-site OEM warranty for light source (time or hours) and overall on-site warranty
- All items must meet standard compliance with explicit product names and model-agnostic performance metrics provided by bidders
- Delivery expectations: aligned with option clause and extended delivery timelines as per quantity variations
- Quality control: ensure documented OEM support, service center capability, and installation/commissioning provisions
Terms, Conditions & Eligibility
- EMD/Bid security: not publicly disclosed in data; bidders must verify exact amount in terms
- Delivery/timing: delivery windows variable under option clause; additional time relates to quantity changes
- Service & Support: functional service center in Kerala for carry-in warranty; or establish center within 30 days of contract award; documentary proof required for payments
- Documentation: standard GST, PAN, experience certificates, financials, OEM authorizations, and technical compliance records may be required
- Payment terms: not detailed; expect contract terms to define milestone-based payments upon delivery/installation
- Penalties/LD: not specified; verify in final bid documentation and contract clauses
- Warranty: on-site OEM warranty and light-source warranty terms to be clarified in bid
Key Specifications
-
- Product Category: Laptop (Entry/Mid Level) and Multimedia Projector (MMP)
-
- Display/Display Size: specify Display Size (cm) in bidder submission
-
- RAM: RAM Size (GB) as per needs of educational use
-
- Storage: Capacity of Storage Drive (GB)
-
- Processor: clearly defined Processor Number for laptop
-
- OS: Operating System (Factory Pre-Loaded)
-
- Brightness: Lumens for projector, minimum requirement to be stated
-
- Light Source Life: Minimum Life (Hours) for projector
-
- Warranty: On Site OEM Warranty for devices and light source
Terms & Conditions
-
25% quantity variation allowed at contract formation and during contract period
-
Functional Service Centre in Kerala required; if absent, establishment within 30 days
-
On-site OEM warranty required for both laptops and projectors; light source warranty specified
Important Clauses
Payment Terms
Payments aligned to delivery/installation milestones per final contract; review EMD and documentation requirements
Delivery Schedule
Delivery period linked to original order and any extended quantities; minimum delivery extension logic applies
Penalties/Liquidated Damages
LD provisions to be defined in contract; ensure alignment with option clause and delivery commitments
Bidder Eligibility
-
Functional service center capability in Kerala or proven plan to establish within 30 days
-
Experience in supplying educational laptops/projectors to government entities
-
Compliance with OEM authorizations and warranty obligations
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | GAIN INFOSYSTEMS PRIVATE LIMITED Under PMA | Make : acer Model : TravelLite TL14-52M | 12-03-2026 12:11:56 | |
| 2 | RJ ENTERPRISES Under PMA | Make : acer Model : TravelLite TL14-52M | 13-03-2026 18:47:32 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | GAIN INFOSYSTEMS PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,Multimedia Projector (MMP) | |
| L2 | RJ ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook,Multimedia Projector (MMP) |
Tender Data
Bid Details
Quantity
113
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
10
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , Multimedia Projector (MMP) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9075572.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
- GST Registration Certificate
- PAN Card
- Experience Certificates (similar laptop/projector deployments in education sector)
- Financial Statements (last 2-3 years)
- EMD/Security Deposit documentation (as specified in final tender)
- Technical Bid Document (compliance with OEM specifications)
- OEM Authorization / Manufacturer Authorization Letter
- Service Center Proof or Area-wise Capability Statements
- Any ISI/ISO/Other Certifications if specified in final tender
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Linux |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Kerala education department laptop tender 2026?
Bidders should prepare GST, PAN, financials, experience certificates, OEM authorizations, and technical compliance documents. Ensure ability to supply entry/mid level laptops and multimedia projectors with on-site OEM warranty and potential 25% quantity variation. Verify Kerala service-center requirements and establish proof before submission.
What documents are required for the Kerala laptop and projector tender 2026?
Required documents include GST registration, PAN, up-to-date financial statements, experience certificates for similar deployments, OEM authorization letters, and evidence of a functional service center in Kerala or a plan to establish within 30 days. Technical compliance certificates may be requested.
What are the technical specifications for laptops and projectors in this tender?
Bidders must specify Processor, RAM, Storage, OS (Factory Pre-Loaded), and Display size for laptops; for projectors, provide Brightness (lumens), Light Source type, and Minimum life hours. Include projector type and native resolution where applicable; ensure on-site warranty coverage.
When is the delivery timeline for the Kerala education procurement?
Delivery terms follow the contract's option clause allowing up to 25% quantity variation with a calculable extension. The extension formula is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; confirm exact dates in the final contract.
What are the warranty requirements for laptops and projectors in this bid?
The bidder must provide On Site OEM Warranty for devices and a defined warranty for the projector light source. Ensure service-center support within Kerala and provide warranty certificates with model-level coverage details in the submission.
What is the eligibility criterion for service centers in this Kerala tender?
Bidders must demonstrate a functional service center in the Consignee State (Kerala) for carry-in warranty or establish one within 30 days of award. Payment is released only after evidence of the functional service center is submitted.
What is the purpose of the 25% option clause in this tender?
The option clause allows the purchaser to increase or decrease quantity by up to 25% at contract placement and during the contract period at contracted rates. Delivery schedules adjust accordingly, with time extensions calculated as specified to balance logistics.
Which categories of items are being procured under this tender in Kerala?
Procurement covers Entry and Mid Level Laptop – Notebook (Q2) and Multimedia Projector (Q2) for the General Education Department Kerala, focusing on standard educational-use hardware with OEM warranty and state-wide service support.