Cochin Shipyard Ltd AC Sedan & Innova Crysta Hiring Tender Chennai INS Anvesh 2026-2028
Progress
Tender Overview
Cochin Shipyard Ltd invites bids for the hiring of 2 AC sedan cars and 1 AC Innova Crysta with drivers, deployed in Chennai for INS Anvesh. Contract period: 01.11.2026 to 31.07.2028 with an estimated usage of 548 days on an intermittent basis. Daily operation window: 08:00 AM – 06:00 PM (10 hours), about 26 days/month; payment based on actual usage. Vehicles must be eligible for expansion on short notice and must be under 5 years old. EST. value: ₹4,700,000.
Technical Specifications & Requirements
- Service category: Vehicle hiring with drivers for local Chennai commutes
- Required fleet: 2 AC sedans + 1 AC Innova Crysta; additional vehicles may be deployed on request
- Usage cap: 10 hours/80 kms per day; extra hours/kms billed prorata
- Fuel responsibility: vendor-provided for daily operation
- Vehicle age: not more than 5 years old at deployment; adherence to local regulatory documentation
- Documents: RC, Insurance, Tax token, Pollution certificate, first aid kit; all costs borne by contractor
- Reimbursement: toll/parking costs reimbursable on submission of countersigned proofs
- Breakdowns: alternate vehicle to be provided at contractor cost; CSL may source alternatives if needed
- Prequalification: minimum ₹25 Lakh average annual turnover (FY 2024-25 & 2025-26) and at least one eligible rental-car order in last 3 years
- Start: tentative in first week of November 2026
Terms, Conditions & Eligibility
- EMD/Financials: required turnover proof with P&L for the last two financial years; no explicit EMD amount stated
- Experience: proven rental-car service in last 3 years; at least one completed project
- Delivery/Availability: capability to arrange extra vehicles on 1-day notice at same terms
- Payment terms: payments made for actual utilization; tolls/parking reimbursed on submission
- Vehicle condition: CSL/ship staff can reject any vehicle not in good condition
- Compliance: vehicles must carry RC, Insurance, Tax token, Pollution certs; adherence to statutory requirements at own cost
- Termination/penalties: clause implied via replacement requirement and rejection rights; no explicit LD details
- Inspection: CSL reserves right to verify vehicle condition and to procure alternatives if needed
Key Specifications
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Service: Hiring of 2 AC sedan cars + 1 AC Innova Crysta with drivers
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Location: Chennai for INS Anvesh crew transport
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Contract window: 01.11.2026 to 31.07.2028
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Usage: ~548 days; ~26 days/month; 10 hours/80 kms daily cap
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Fuel: Vendor's responsibility; tolls/parking reimbursed on submission
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Age: Vehicles ≤ 5 years at deployment; valid RC, Insurance, Tax, Pollution certs
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Penalties: Replacement at contractor cost for breakdowns; CSL can engage alternatives
Terms & Conditions
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Contract period and deployment location clearly defined with intermittent usage
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Payment linked to actual days of vehicle usage; tolls reimbursed on proof
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Prequalification requires ₹25 Lakh avg. annual turnover and proof of rental-car experience
Important Clauses
Payment Terms
Payment will be made for actual vehicle usage; toll/parking costs reimbursed on submission of counter-signed proofs with running bills.
Delivery Schedule
Tentative commencement in 1st week of November 2026; additional vehicles to be provided on 1-day notice at same rates and terms.
Penalties/Liquidated Damages
Contractor must provide alternate vehicle immediately on breakdown at contractor cost; CSL may engage other sources if replacement not provided.
Bidder Eligibility
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Experience in providing rental-car services with verifiable orders in last 3 years
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Average annual turnover of at least ₹25 Lakhs in FY 2024-25 and FY 2025-26
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Fleet readiness to deploy 3 vehicles (2 sedans + 1 Innova Crysta) plus backups on short notice
Tender Data
Bid Details
Quantity
1
Similar Category
Short Term Cab & Taxi Hiring Services
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - HIRING SEDAN CARS AT CHENNAI FOR INS ANVESH
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
682015
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sureshbabu T C | 682015,Cochin Shipyard Limited, Perumanoor, Kochi- 682304 | Ernakulam | Kerala | 682015 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 9
GeM-Bidding-9959745.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Update
Extended Deadline
16-Oct-2026, 10:30 am
Opening Date
17-Oct-2026, 10:30 am
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for rental-car services (last 3 years)
Financial statements demonstrating average ₹25 Lakhs turnover (FY 2024-25 & 2025-26)
P&L statements for respective years
Proof of vehicle fleet and age (not older than 5 years at deployment)
RC Book, Insurance policy, Tax token, Pollution certificate
Vendor proof of drivers' credentials and POS/operational capabilities
Technical bid documents and OEM authorizations if applicable
Any prior work order/completion certificates issued within last 3 years
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Cochin Shipyard Chennai car rental tender 2026
Bidders must submit GST, PAN, and experience certificates, plus financials showing ₹25 Lakh average turnover for FY 2024-25 and 2025-26. Provide RC, Insurance, Pollution certs, and driver credentials. Ensure fleet meets 5-year age limit and can supply 2 sedans + 1 Innova Crysta with drivers.
What documents are required for vehicle rental tender in Chennai
Submit GST registration, PAN, two-year financial statements, P&L, experience certificates, OEM authorization if any, RC, Insurance, Tax token, Pollution certificate, and evidence of prior rental-car orders in last 3 years. Include fleet details and driver qualifications.
What are the technical specs for AC sedans and Innova Crysta
Vehicles must be air-conditioned, within five years of deployment, with valid RC, Insurance, Tax token, Pollution certificate, and first-aid kit. Driver will operate within Chennai and adhere to the daily cap of 80 kms/10 hours; extra charges billed prorata.
When is the tentative start date for the Chennai car hire
Tentative commencement is in the first week of November 2026. The supplier must arrange additional vehicles on one day’s notice at the same rate and terms, if required by CSL.
What are the payment terms for CSL vehicle rental contract
Payment is for actual usage; toll/parking costs reimbursed on submission of supporting documents countersigned by ship staff with running bills. No advance specified; reimbursement occurs with invoices.
What happens if a vehicle breaks down during trips
Contractor must provide an alternate vehicle at their cost immediately. If not complied, CSL may source replacements from third parties and recover the costs from the contractor.
What is the minimum turnover required for eligibility
Bidder must show an average annual turnover of at least ₹25 Lakhs across FY 2024-25 and 2025-26, supported by financial statements, including P&L for those years.
What are the vehicle-age and compliance requirements
Vehicles deployed must be not older than 5 years on deployment date and must carry valid RC, Insurance, Tax, and Pollution certificates. All statutory requirements must be fulfilled by the contractor at their cost.