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Indian Army Desktop & Peripherals Tender Jhansi Uttar Pradesh 2026 - IS/CSC Equipment Standards & Sample Clause

Bid Publish Date

16-Jul-2026, 5:52 pm

Bid End Date

27-Jul-2026, 5:00 pm

EMD

₹70,000

Location

JHANSI , UTTAR PRADESH
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Progress

Issue16-Jul-2026, 5:52 pm
AwardPending
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Quantity

32

Category

Desktop Computer

Bid Type

Two Packet Bid

Categories 4

SCANNERS SUPPLY DOCUMENT SCANNER SCANNER COMPUTER PERIPHERAL

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for a package including Desktop Computer, All In One Computer, 27 inch Monitor, Keyboard Mouse set, and Flatbed Scanner with ADF to be sourced for deployment in Jhansi, Uttar Pradesh – 284001. The tender references five total items in the BOQ, with an EMD of ₹70,000. A key unique clause allows the purchaser to adjust quantity by up to ±25%, with extended delivery time calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. A mandatory product sample is required; vendor acceptance or rejection follows sample quality checks, with risk borne by the bidder. Bids should align to the military procurement context and adhere to sample-based evaluation.

  • Organization: Indian Army, Department Of Military Affairs
  • Location: Jhansi, Uttar Pradesh 284001
  • Product Category: Desktop Computer, All In One, 27 inch Monitor, Keyboard Mouse set, Flatbed Scanner with ADF
  • Estimated Value: Not disclosed; EMD: ₹70,000
  • Delivery: As per option clause; initial delivery period and extended period calculations apply
  • Sample Clause: Mandatory product sample with risk borne by bidder
  • BOQ: 5 items listed, with unspecified quantities in the provided data

This tender emphasizes sample-based qualification and quantity flexibility within military procurement norms. Bidders should prepare samples and readiness for potential order expansion during contract execution.

Technical Specifications & Requirements

  • Product names and categories: Desktop Computer, All In One Computer, 27 inch Monitor, Keyboard Mouse set, Flatbed Scanner with ADF
  • Quality/approval context: Sample mandatory; bid acceptance contingent on sample satisfaction; risk with bidder for sample quality
  • Quantity context: Optional quantity variation up to 25%, with extension calculations based on original and extended periods
  • Delivery context: Delivery period linked to sample acceptance and option clause; minimum 30 days for extended time
  • Compliance indicators: As no specific technical standards are provided, bidders should plan for generic military procurement readiness and ensure product compatibility with standard IT peripherals used in defense setups
  • BOQ status: Five items listed; exact quantities not disclosed in the available data

Terms & Eligibility

  • EMD: ₹70,000 (Earnest Money Deposit) to be submitted as per tender norms
  • Sample requirements: Mandatory sample; success leads to order; failure leads to rejection with risk on bidder
  • Delivery terms: Option to increase quantity up to 25% during contract; delivery time adjusted per formula with a minimum of 30 days
  • Bid evaluation: Sample-based decision; quality of sample crucial
  • Documentation expectations: Align with standard government IT procurements; ensure readiness for potential extended delivery windows and quantity adjustments
  • Guarantee/assurance: Not specified beyond sample-based acceptance; bidders should anticipate standard defense procurement processes

Key Specifications

  • Product category names: Desktop Computer, All In One Computer, 27 inch Monitor, Keyboard Mouse set, Flatbed Scanner with ADF

  • Estimated value: Not disclosed in data; EMD ₹70,000

  • Delivery terms: Quantity may be increased by 25%; delivery period adjustment formula with minimum 30 days

  • Quality requirement: Sample of product mandatory; bid based on sample acceptance

  • BOQ: 5 items listed; exact quantities not provided

  • Standards: No explicit standards listed in data; bidders should ensure compatibility with standard IT peripherals

Terms & Conditions

  • EMD of ₹70,000 must accompany bid submission

  • Quantity may be increased by up to 25% during contract

  • Mandatory product sample; bid acceptance contingent on sample approval

Important Clauses

Payment Terms

Not specified in data; bidders should confirm standard government payment terms during bid submission

Delivery Schedule

Delivery period subject to option clause; calculated time = (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

No explicit LD details provided; bidders should assume standard defense procurement penalties unless stated otherwise

Bidder Eligibility

  • Experience in supplying IT hardware to defense or government bodies

  • Demonstrated capability to supply desktops, all-in-one PCs, monitors, keyboards/mice, and scanners with ADF

  • Financial stability to handle orders with EMD of ₹70,000 and potential quantity variations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Desktop Computer , All In One Computer , 27 inch Monitor , Keyboard Mouse set , Flatbed Scanner with ADF

Advisory Bank

State Bank of India

Pre-Bid & Qualification

Pre-Bid Date

17-07-2026 17:00:00

Pre-Bid Venue

Pre bid venue start 17 Jul 2026 17:00 at buyer location.

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Jhansi

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-JhansiJhansi--1030-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9473425.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

Desktop Computer

Desktop Computer

10 unit Delivery: 30 days
#2

All In One Computer

All In One Computer

1 unit Delivery: 30 days
#3

27 inch Monitor

27 inch Monitor

10 unit Delivery: 30 days
#4

Keyboard Mouse set

Keyboard Mouse set

10 unit Delivery: 30 days
#5

Flatbed Scanner with ADF

Flatbed Scanner with ADF

1 unit Delivery: 30 days

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT hardware supply

4

Financial statements (last 2–3 years)

5

EMD payment proof (₹70,000)

6

Technical bid documents and product specifications

7

OEM authorizations (if applying as authorized reseller)

8

Any quality/compliance certificates relevant to IT peripherals

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Army IT hardware tender in Jhansi 2026 with EMD ₹70,000

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹70,000, and technical bids along with OEM authorizations if applicable. A mandatory product sample is required; acceptance dictates eligibility. Ensure delivery capability under the 25% quantity variation clause and confirm sample-based evaluation aligns with defense procurement rules.

What documents are required for the Jhansi defense IT hardware tender 2026

Required documents include GST registration, PAN, last 2–3 years financial statements, experience certificates for similar IT hardware supply, EMD proof, technical bid, OEM authorization if reseller, and any quality certificates relevant to desktops, all-in-one PCs, monitors, keyboards/mice, and scanners.

What are the technical specifications for the Army desktop and peripherals bid 2026

No explicit technical standards are listed. Bidders should prepare components compatible with standard defense IT setups: Desktop or All In One PCs, 27 inch monitors, wired keyboard/mice, and Flatbed Scanner with ADF. Include sample device with equivalent performance for evaluation as per sample clause.

When is the delivery window and how are extensions calculated for the Army tender Jhansi

Delivery is governed by the option clause; extended time = (Additional quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. Purchaser may extend up to original delivery period during option exercise; plan contingencies for potential delays in defense procurement.

What is the purpose of the mandatory product sample in this Army tender

The sample determines eligibility; if the bidder is satisfied with sample quality, the order is issued; if not, the bid sample is rejected. Bidder bears risk for sample-related decisions and must provide a representative sample of their own making.

What are the key eligibility criteria for the Indian Army IT hardware bid 2026

Eligibility requires demonstrated experience in supplying similar IT hardware to government entities, financial stability evidenced by financial statements, GST registration, PAN, and a valid EMD of ₹70,000. Compliance with sample-based evaluation and readiness for quantity variation up to 25% is essential.

How to participate in the defense procurement for desktop peripherals in Uttar Pradesh

Prepare bid packet with GST, PAN, experience certificates, financials, EMD ₹70,000, technical bid, and OEM authorizations if applicable. Ensure you can supply 5-item BOQ with sample submission and comply with quantity variation terms and delivery time calculations as per the contract clauses.

What payment terms apply to the Indian Army IT hardware contract in Jhansi

Payment terms are not specified in the data; bidders should expect standard government procurement terms. Prepare for milestones tied to delivery or acceptance, and align with the defense department’s established payment processes once the contract is awarded.

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