South Eastern Railway Motorized Core Cutting Machine Tender 2026 India – 25% Quantity Variation Clause & Goods Supply
Bid Publish Date
12-Oct-2026, 5:03 pm
Bid End Date
22-Oct-2026, 11:00 am
Progress
Tender Overview
South Eastern Railway invites bids for a Motorized core cutting machine (Q3) under a goods supply contract. The tender notes a flexible quantity clause allowing up to 25% increase/decrease at contract award and during the currency of the contract, at contracted rates. Delivery timelines originate from the last date of the original delivery order; extended delivery time follows the same proportional rule. Past performance evidence is mandatory, with specific documents required. The purchase is confined to supply of goods, with OEM warranty and manufacturer’s test certificate to accompany the stores in original OEM packing. Location details are not disclosed in the data.
This procurement emphasizes compliance with official performance documentation, OEM guarantees, and delivery schedule discipline while enabling quantity adjustments to meet rail operations needs. The emphasis on “supply of goods” highlights no service or maintenance components in scope, and the option clause governs how quantities can adapt through contract life. Unique clauses stress that past performance documentation cannot be substituted by prior purchase orders.
Technical Specifications & Requirements
- Product/Service: Motorized core cutting machine (Q3) for railway applications
- Scope: Only supply of Goods; no installation or after-sales service specified
- Documentation requirements: Copy of receipted challan, inspection certificate, R-Note, CRAC, CRN to be uploaded; Manufacturer’s test certificate and OEM warranty to be dispatched with stores; original packing required
- Variant/quantities: Quantity variation up to 25% of bid/contract quantities; adjustments to be made at contracted rates; minimum extension logic applies
- Compliance signals: Emphasis on OEM packing and official procurement record continuity; no BOQ items available
Terms, Conditions & Eligibility
- Quantity variation: Up to 25% increase/decrease at award and during currency
- Scope: Bid price includes all cost components for supply of goods only
- Past performance evidence: Upload required documents (challans, inspection certificates, R-Notes, CRAC, CRN)
- OEM certification: Manufacturer’s test certificate and OEM warranty certificate must accompany stores; packing must be original from OEM
- Delivery/acceptance: Not explicitly defined beyond delivery period linkage to original delivery order; extension rules apply per option clause
Key Specifications
-
Product/service names and category: Motorized core cutting machine (Q3)
-
Scope: Supply of goods only
-
Quantity/variation: Up to 25% variation allowed during contract period
-
Documentation: OEM packing, manufacturer's test certificate, OEM warranty
-
Quality/standards: Not explicitly specified
Terms & Conditions
-
Option Clause allows ±25% quantity change at contract time and during currency
-
Delivery period linked to last date of original delivery order with proportional extension
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Past performance documents mandatory; non-submission leads to rejection
Important Clauses
Payment Terms
Not specified in data
Delivery Schedule
Delivery periods commence from the last date of the original delivery order; extended time follows the option clause calculation
Penalties/Liquidated Damages
Not specified in data
Bidder Eligibility
-
Past performance in supplying similar items to Railways or other government departments with supporting documentation
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OEM packing and manufacturer’s test certificate accompanying goods
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Original OEM packing must be used; non-original packing may be rejected
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Motorized core cutting machine (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Medinipur West
Delivery Pincodes
721301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Upendra Nath Murmu | 721301,Diesel loco shed, near kharagpur railway station | Medinipur West | West Bengal | 721301 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10019635.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
Copy of receipted challan
Inspection certificate
R-Note
CRAC
CRN
Manufacturer's test certificate
OEM warranty certificate
Stores packed in original OEM packing
Frequently Asked Questions
How to bid for motorized core cutting machine tender in South Eastern Railway 2026
Bidders must upload past performance documents (challans, inspection certificates, R-Notes, CRAC, CRN) and provide OEM packing with a manufacturer’s test certificate and warranty. The bid price should cover all costs for supply of goods, with quantity variation up to 25% permissible during contract. Ensure original OEM packing.
What documents are required for SER motorized cutting machine procurement
Submit copies of receipted challan, inspection certificate, R-Note, CRAC, CRN, plus Manufacturer's test certificate and OEM warranty certificate. Goods must be in original OEM packing. Since the scope is only supply of goods, no installation is included; ensure compliance with the option clause for quantity variations.
What is the quantity variation policy for this railway tender
The purchaser reserves the right to increase or decrease the bid quantity up to 25% at contract placement and during the currency of the contract at the contracted rates. Additional delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the delivery timeline rules for SER motorized cutting machine tender
Delivery period commences from the last date of the original delivery order. If the option clause is exercised during the extended period, the additional time is recalculated using the proportional formula with a minimum 30 days, and may be extended up to the original delivery period.
What are the eligible eligibility criteria for SER goods tender 2026
Bidders must demonstrate past performance with similar items for Railways or other government bodies, and provide supporting documentation (challans, inspection reports). OEM packing and a manufacturer’s test certificate with an OEM warranty are mandatory; no PO alone substitutes for past performance evidence.
What is included in the bid price for SER core cutting machine tender
Bid price must include all cost components for the supply of goods only. It should cover the motorized core cutting machine, original OEM packing, and compliance with the documentation requirements. No installation or services are included unless specified later in the contract.
What standards or certifications are required for the SER tender
The data specifies OEM warranty and manufacturer’s test certificate; however, there is no explicit ISI/ISO/IS standards listed in the tender text. Bidders should ensure the OEM packing is intact and that performance verification via the manufacturer’s test certificate accompanies the stores.
When does the SER tender for motorized cutting machine end
The tender end date is not provided in the available data. Bidders should monitor the procurement portal for the official closing date and ensure submission of all required documents, including past performance evidence, OEM certificates, and original OEM packing.