Advanced Weapons And Equipment India Limited Annual Maintenance/Calibration of Spring Testing Machine | Defence Production Department 2026
Bid Publish Date
01-Sep-2026, 11:25 am
Bid End Date
15-Sep-2026, 12:00 pm
Progress
Key Highlights
- • Clear 01 year service commitment for annual maintenance and calibration of spring testing machines
- • 25% option to increase scope or duration at bid stage or contract issuance
- • Quarterly payment terms against user-issued JC; no advance payment mentioned
- • Mandatory anti-PLA/CCP declaration to be submitted by bidder
- • Compliance with Scope of Work, machine type list, and GeM ATC clauses is mandatory
- • No EMD required; verify if GeM platform imposes any security deposit or BID security
Tender Overview
Advanced Weapons and Equipment India Limited under the Department of Defence Production seeks Annual Maintenance, Servicing and Calibration of Spring Testing Machines as per the provided machine list and work schedule. The contract scope covers a single full job for a duration of 01 year with a 25% option to extend quantity or duration. Payment is on a quarterly basis against JC issued by the user. Bidders must submit an undertaking confirming no investment links with PLA/CCP-linked Chinese companies. This opportunity is tendered through GeM and requires adherence to the scope of work, Excel machine type list, and ATC clauses. Unique emphasis on compliance with all GeM terms and the declared declaration. The procurement target is to ensure continuous calibration and preventive maintenance across the specified spring testing machines as per the work schedule.
Technical Specifications & Requirements
- Item: Annual Maintenance/SERVICING and Calibration of Spring Testing Machines as per the machine list and work schedule.
- Quantity: 01 whole job; Service period: 01 year; Optional scope expansion up to 25%.
- Payment: Quarterly basis against JC issued by user section.
- Documentation: Upload all certificates as per Bid Document, ATC, Corrigendum; Undertaking on anti-PLA/CCP links.
- Compliance: All terms per Scope of Work, machine type list, and GeM ATC clauses; declaration submitted by bidder.
- No BoQ items are listed; refer to uploaded Excel sheet for machine types and work schedule.
- GeM terms apply; ensure conformity with transferred scope and acceptance of risk on scope variation within 25%.
Terms, Conditions & Eligibility
- EMD: Not applicable; 01-year service obligation with quarterly payments.
- Quantity/Period: 01 complete job for 01 year with 25% option applicable.
- Payment Terms: Quarterly against JC issued by user section.
- Compliance: Submit declaration of non-taint with PLA/CCP links; adhere to all scope, ATC clauses, and Excel machine list.
- Documentation: Upload required certificates and undertakings as per buyer terms; acceptance conditional on GeM terms and compliance.
- Other terms: All terms & conditions per scope, machine list, ATC clauses; price bid subject to price bid opening if compliance is met.
Key Specifications
-
Item: Annual maintenance/servicing and calibration of spring testing machines
-
Quantity: 01 complete job
-
Service period: 01 year
-
Standards/Certifications: Not explicitly specified in provided data; refer to ATC and Excel sheet for machine-specific requirements
-
Delivery/Installation: Not detailed; refer to Work Schedule in uploaded Excel sheet
Terms & Conditions
-
25% option to increase quantity or duration during contract issuance
-
Quarterly payment terms against JC issued by user
-
Mandatory anti-PLA/CCP declaration by bidder
-
No EMD as per ATC; compliance with Scope of Work and GeM terms required
Important Clauses
Payment Terms
Quarterly payments will be made against a user-issued Job Completion certificate (JC); no advance payment specified
Delivery Schedule
Service period is 01 year; schedule tied to the work plan in the machine-type list Excel sheet and GeM ATC clauses
Penalties/Liquidated Damages
Not specified in the provided data; refer to scope of work and GeM ATC for any LD provisions
Bidder Eligibility
-
Experience in maintenance, servicing, and calibration of spring testing machines or similar testing equipment
-
Financial capacity demonstrated by last 2-3 years of statements
-
No PLA/CCP linkage; undertaking to be submitted
Tender Data
Bid Details
Quantity
1
Similar Category
Calibration Services
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - ANNUAL MAINTENANCE/SERVICING AND CALIBRATION OF SPRING TESTING MACHINE AS PER LIST OF MACHINE AND WORK SCHEDULE
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
CALCUTTA NORTH DIVISION
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | CALCUTTA NORTH DIVISION | CALCUTTA NORTH DIVISION | - | - | Project / Lumpsum Based | - | - |
Authority Records
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Documents 9
GeM-Bidding-9758223.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
30
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar maintenance/calibration of testing machines
Financial statements (last 2-3 years) demonstrating stability
EMD/guarantee documents (Not applicable as per ATC, but confirm submission status)
Technical bid documents and compliance certificates
OEM authorizations or certifications for calibration equipment (if required by ATC)
Undertaking on anti-PLA/CCP linkage
Frequently Asked Questions
How to bid for spring testing machine maintenance tender in defence procurement?
Bidders must submit certificates, complete the GeM ATC clauses, and undertake compliance with Scope of Work and Excel machine list. The contract is for 01 year with a 25% option; payments are quarterly against a JC issued by the user. Include anti-PLA/CCP declaration and ensure all required documents listed in terms are uploaded.
What are the eligibility criteria for AW&E India spring testing maintenance?
Eligible bidders should have prior experience with maintenance and calibration of spring testing equipment, provide financial stability through recent statements, and submit GST, PAN, and relevant certificates. There is no EMD; ensure compliance with GeM terms and the anti-PLA/CCP undertaking.
What documents are required for submission in this GeM tender?
Submit GST certificate, PAN card, experience certificates of relevant maintenance work, financial statements for last 2-3 years, technical bid documents, OEM authorizations if applicable, and the mandatory anti-PLA/CCP declaration; ensure all uploaded certificates align with ATC and Excel-sheet machine types.
What is the payment schedule for AW&E India maintenance service?
Payments are made quarterly against a user-issued JC; no advance or milestone payment specified. Ensure timely invoicing with the JC reference and compliance with the GeM terms to enable timely processing and release of funds.
Are there any scope variation limits for this service contract?
Yes, the option clause allows up to 25% variation in contract quantity or duration at the time of contract issuance and post-issuance, with agreement from the service provider for lumpsum-based scope expansion.
What standards or certifications are required for calibration services?
Not explicitly listed in tender data; bidders should refer to the Scope of Work, machine-type list, and ATC; provide any related calibration certificates or OEM authorizations as applicable to the spring testing machines.
What is the scope of work for the annual maintenance contract?
Scope covers maintenance, servicing, and calibration of spring testing machines as per the machine list and work schedule; one complete year contract with quarterly payments and compliance with GeM ATC clauses.
What is the anti-PLA/CCP declaration requirement in this tender?
Bidders must submit an undertaking declaring no investment links with PLA or CCP-related Chinese companies, as mandated in the Buyer Added ATC clause. Include this declaration with the bid submission to satisfy eligibility.