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Indian Army Disinfectants & Cleaning Supplies Tender Department of Military Affairs 2026 - Cleaning Products, 3 Years Experience, OEM Authorization

Bid Publish Date

19-Feb-2026, 9:30 pm

Bid End Date

02-Mar-2026, 10:00 am

Location

BATHINDA , PUNJAB

Progress

Issue19-Feb-2026, 9:30 pm
AwardPending
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Quantity

752

Category

Bathroom Cleaner

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for all bidders submitting through distributors
  • • 3 years of regular government/PSU supply experience for the bidder or OEM
  • • 50% quantity variation allowed under the option clause with proportionate delivery adjustments
  • • NDA must be uploaded on bidder letterhead; strict non-disclosure obligations
  • • GST handling: actuals or applicable rate, whichever is lower, with reimbursement limits
  • • Vendor Code Creation documents: PAN, GSTIN, cancelled cheque, EFT mandate

Categories 7

CLEANING CONSUMABLES WATER TREATMENT CONSUMABLES CLEANING COMPOUNDS AROMATIC COMPOUNDS COMMUNICATION PROTOCOL AUTOMOTIVE CLEANERS SANITIZER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of cleaning and hygiene products, including Disinfectants, Toilet Brush, Trash Bags, Micro Fiber Cloth, Hand Wash, Naphthalene Balls, Toilet Cleaner, Bathroom Cleaner, Glass Cleaner, Air Freshness, Floor Cleaner, Cleaning Cloth, Mop Cloth 2 ft x 1 ft, Hand Sanitizer, Broom, and Dish Soap. The procurement aims to secure supply of 16 items under a single contract, with OEM authorization required for distributors. The bidder must demonstrate 3 years of government or PSU supply experience and maintain non-liquidation status. The option clause permits quantity variation up to 50% with corresponding delivery-time adjustments, impacting schedule and pricing. A vendor code creation set of documents is required, including PAN, GSTIN, cancelled cheque, and EFT mandate. The tender emphasizes NDA compliance and Manufacturer Authorization for OEM suppliers.

Technical Specifications & Requirements

  • Product categories: 16 cleaning and disinfectant items (as listed in the category) to be supplied to government facilities.
  • Experience & eligibility: Bidder or OEM must have 3 years of regularly supplying similar products to Central/State Govt Organizations or PSUs prior to bid opening; primary product in bunch bids must meet the criterion.
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified), and Manufacturer Authorization if submitting via authorized distributor.
  • Contract terms: Option clause allows ±50% quantity change at contract rates; delivery time to be recalculated as per formula; minimum 30 days if extended.
  • Disclosures: NDA certificate required; non-disclosure obligations apply during and after contract.

Terms, Conditions & Eligibility

  • OEM Authorization: Required for manufacturers supplying via distributors; provide OEM details with bid.
  • NDAs: Upload Non-Disclosure Declaration on bidder letterhead.
  • Financial/Legal status: Bidder should not be in liquidation or bankruptcy; maintain sound financial standing.
  • GST handling: GST applied as per actuals or applicable rates; bidder bears responsibility for GST; reimbursement capped to quoted rate.
  • Delivery & penalties: Delivery schedule linked to original/extended periods; penalties or LD terms not explicitly stated; follow option clause for schedule adjustments.
  • Bid submission: Include documents for Vendor Code Creation; adherence to terms for central govt procurement practices.

Key Specifications

  • Total 16 cleaning and disinfectant items requested

  • OEM authorization required for distributors

  • 3 years govt/PSU supply experience criterion

  • Option clause permits ±50% quantity; delivery recalculation formula

  • NDA and non-disclosure obligations

  • Vendor Code Creation: PAN, GSTIN, cancelled cheque, EFT mandate

Terms & Conditions

  • OEM authorization mandatory for suppliers via distributors

  • 3 years govt/PSU supply experience required

  • 50% quantity variation and extended delivery timing allowed

Important Clauses

Payment Terms

GST charged as actuals or applicable rate; reimbursement restricted to quoted GST percentage

Delivery Schedule

Delivery period can extend with option-quantity changes; minimum 30 days for extended delivery

Penalties/Liquidated Damages

Not explicitly defined; suppliers must adhere to delivery commitments and option clause terms

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Regularly manufactured and supplied similar products to govt bodies in past 3 years

  • OEM authorization available for distributor-submitted bids

Documents 4

GeM-Bidding-9015629.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Disinfectants Disinfectants 10 kg pankaj15 15
2 Toilet Brush Toilet Brush 20 nos pankaj15 15
3 Trash Bags Trash Bags 250 bags pankaj15 15
4 Micro Fiber Cloth Micro Fiber Cloth 20 nos pankaj15 15
5 Hand Wash Hand Wash 50 bottle pankaj15 15
6 Naphthalene Balls Naphthalene Balls 75 pkt pankaj15 15
7 Toilet Cleaner Toilet Cleaner 20 bottle pankaj15 15
8 Bathroom Cleaner Bathroom Cleaner 20 bottle pankaj15 15
9 Glass Cleaner Glass Cleaner 30 bottle pankaj15 15
10 Air Freshness Air Freshness 20 nos pankaj15 15
11 Floor Cleaner Floor Cleaner 50 nos pankaj15 15
12 Cleaning Cloth Cleaning Cloth 50 nos pankaj15 15
13 Mop cloth 2 ft x 1 ft Mop cloth 2 ft x 1 ft 40 nos pankaj15 15
14 Hand Sanitizer Hand Sanitizer 50 bottle pankaj15 15
15 Broom Broom 15 nos pankaj15 15
16 Dish Soap Dish Soap 32 nos pankaj15 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by bank

5

NDA (on bidder letterhead) for non-disclosure

6

Manufacturer Authorization / OEM authorization with distributor details

7

Evidence of 3 years of govt/PSU supply experience (contracts/curchase orders)

8

GST and financial standing declarations (no liquidation/insolvency)

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army disinfectants tender 2026 with OEM authorization?

Bidders must submit OEM authorization, NDA on letterhead, and complete Vendor Code Creation documents (PAN, GSTIN, cancelled cheque, EFT mandate). Demonstrate 3 years govt/PSU supply experience, and ensure compliance with GST terms and the option clause that allows up to 50% quantity variation.

What documents are required for govt cleaning supplies procurement bid 2026

Submit PAN card, GSTIN, cancelled cheque, EFT mandate, NDA, and Manufacturer Authorization. Provide evidence of prior government contracts showing ongoing supply for items similar to disinfectants, toilet cleaners, and hand wash products, plus OEM authorization if bidding via distributors.

What are the technical requirements for cleaning products in this tender

Product scope includes 16 items such as disinfectants, toilet cleaners, floor cleaners, hand wash, cleaners, and dish soap. Suppliers must provide OEM authorization, NDA compliance, and proof of 3 years govt/PSU experience; ensure adherence to central government procurement practices.

When is delivery timing affected by the option clause in this tender

Delivery timing can be adjusted by up to 50% of original quantity. The formula is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; extended times apply if the buyer exercises the option clause.

What are the GST requirements for the Indian Army cleaning supplies bid

GST should be charged as actuals or at applicable rates, whichever is lower, and reimbursement is capped to the quoted GST percentage. Bidder bears responsibility for accurate GST calculation and compliance in government procurement.

What eligibility criteria ensure bid acceptance for govt cleaning products

Eligibility includes non-liquidation status, 3-year govt/PSU supply experience, OEM authorization for distributors, and NDA compliance. Bidders must demonstrate continuous supply of similar products to central/state agencies with relevant contract copies.

What documents are mandatory for vendor code creation in this tender

Mandatory documents include PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank. Also required are NDA and OEM authorization; provide product-category experience evidence from prior central or state government orders.

What brands or certifications are targeted for these cleaning products

The tender emphasizes OEM authorization rather than specific brands; certifications like supplier NDA compliance and govt-procurement experience are key. Ensure products meet standard government supply expectations and compatibility with central procurement practices.

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