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GEM

Indian Army Department Of Military Affairs Tender for Service & Support with 1870 EMD 2026

Bid Publish Date

31-Jan-2026, 5:57 pm

Bid End Date

10-Feb-2026, 6:00 pm

EMD

₹1,870

Location

SRINAGAR , JAMMU AND KASHMIR

Progress

RA
Issue31-Jan-2026, 5:57 pm
Reverse Auction12-Feb-2026, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

527

Category

10461232

Bid Type

Two Packet Bid

Key Highlights

  • • Functional Service Centre requirement in every State of consignee locations
  • • 30-day window to establish new service centres post-award
  • • Advance sample approval within 7 days of contract award with modification timeline
  • • Board of Officers to conduct Post Receipt Inspection at consignee site
  • • EMD amount explicitly listed as ₹1,870
  • • Turnover verification via audited balance sheets or CA certificate for last 3 years

Categories 3

HARDWARE AND FASTENERS FLYWHEEL ANCHORS

Tender Overview

The Indian Army, under the Department Of Military Affairs, invites bids for a service & support procurement with an earnest money deposit of ₹1,870. The contract requires bidders to establish a Functional Service Centre in each State where consignees are located, or operate through on-site warranty arrangements. A post-receipt inspection will be conducted by the Board of Officers at the consignee site. The contract includes an advance sample approval process within 7 days of award, with potential modifications communicated within 7 days and adjusted delivery timelines accordingly. The initiative emphasizes compliance, timely supply, and robust aftersales support, with a three-year turnover validation criterion referenced for eligibility. The BoQ shows seven items, though specific item details are not disclosed, indicating a broad service & support scope rather than a single product line.

Technical Specifications & Requirements

  • EMD: ₹1,870 (paid as per tender terms)
  • Service Centre: Functional centres required in each State of consignor locations; 30-day establishment window post-award if not existing
  • Warranty: On-site vs carry-in warranty determination; service centre presence a gating condition for payment release
  • Inspection: Post Receipt Inspection at consignee site by Board of Officers; pre-dispatch NA unless ATC specifies otherwise
  • Advance Sample: 1 sample to be submitted within 7 days of award; buyer approval or modification list within 7 days; bulk supply to follow as per approved sample
  • Turnover: Average annual turnover over last 3 years must meet criteria specified in bid document (audited or CA certificate acceptable)
  • BOQ: 7 items listed; no item-level quantities disclosed; implies generic service & support scope

Terms, Conditions & Eligibility

  • EMD: ₹1,870; submitted per contract terms
  • Service Centre: Establish within 30 days if not existing; functional proof required before payment release
  • Delivery/Payment: Payment released after service centre proof; advanced sample process influences delivery timeline
  • Inspection: Post Receipt Inspection by BOARD OF OFFICERS; pre-dispatch inspection not mandated unless ATC requires
  • Turnover Documentation: Provide last 3 years audited balance sheets or CA certificate indicating turnover
  • Experience: Turnover criterion and experience in similar service & support contracts as per bid document
  • NDA/Documentation: Submit standard GST, PAN, experience certificates, and financial statements with bid
  • Warranty/Support: On-site or carry-in warranty terms as applicable; service centre supports warranty obligations
  • Sample/Modification: Approved samples required; non-conformance may lead to termination or further sampling
  • BoQ Clarity: Seven items, no itemwise quantities; bidders should prepare for a broad-scope service engagement

Key Specifications

  • EMD: ₹1,870

  • Service Centre: State-wise functional centre requirement; 30-day establishment window

  • Warranty: On-site vs carry-in as per ATC; payment contingent on centre readiness

  • Inspection: Post Receipt Inspection by Board of Officers at consignee site

  • Advance Sample: 1 sample due within 7 days; approval/modification within 7 days

  • Turnover: Last 3 years average turnover demonstrated by audited statements or CA certificate

  • BoQ: 7 items listed; no itemized quantities disclosed; broad service & support scope

Terms & Conditions

  • EMD of ₹1,870 must be submitted with bid

  • Functional service centres required in each consignee state

  • Advance sample approval process to govern bulk supply

Important Clauses

Payment Terms

Payment release contingent on submission and verification of functional service centres; advance sample approval timing affects delivery schedule

Delivery Schedule

Delivery timeline to be refixed if Buyer delays in advance sample approval; otherwise aligned to approved sample specifications

Penalties/Liquidated Damages

LD terms not specified; potential contract termination for major non-conformities or repeated delays

Bidder Eligibility

  • Must demonstrate last 3 years annual turnover meeting tender threshold via audited statements or CA certificate

  • Functional service centre presence or proven plan to establish within 30 days of award

  • Compliance with post-receipt inspection requirements and sample approval process

Documents 5

GeM-Bidding-8899840.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 7 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 10461232 ANCHORS BARS 240 nos asnirwal@251y 60
2 10599217 HOUSING FLYWHEEL 15 nos asnirwal@251y 60
3 10477987 FOG LIGHT 12V 208 nos asnirwal@251y 60
4 10601366 DE SPANNER 8X10 14 nos asnirwal@251y 60
5 10601440 DE SPANNER 13X16 7 nos asnirwal@251y 60
6 10445271 JOINT ASSY AXLE SHAFT RH 18 nos asnirwal@251y 60
7 10444685 YOKE SLIDING 25 nos asnirwal@251y 60

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of relevant service & support contracts

4

Audited financial statements or CA certificate indicating turnover (last 3 years)

5

Proof of functional Service Centre(s) or plan to establish within 30 days

6

Advance sample submission and approval documentation

7

OEM authorization (if applicable) and technical compliance certificates

8

Any other documents specified by bidder terms (e.g., payment terms acknowledgement)

Reverse Auction Schedule

Completed

Start

12-Feb-2026, 11:00 am

End

13-Feb-2026, 11:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army service & support tender in 2026?

Bid submission requires ₹1,870 EMD and proof of functional service centres or a plan to establish them within 30 days. Also provide turnover proof for last 3 years via audited statements or CA certificate, plus required GST and PAN. Ensure compliance with post-receipt inspection and advance sample approval process.

What documents are required for Indian Army service & support bid 2026?

Submit GST, PAN, turnover proofs (audited or CA certificate for 3 years), experience certificates, proof of functional service centre or establishment plan, EMD ₹1,870, OEM authorizations if applicable, and advance sample submission as per ATC terms.

What are the technical specifications for advance sample approval in this tender?

Submit one advance sample within 7 days of award; buyer will approve or provide modification list within 7 days. Bulk supply must follow the approved sample; delays in buyer approval may shift delivery timelines without LD as per contract framework.

When is the post-receipt inspection conducted for Indian Army contracts?

Post Receipt Inspection is conducted at the consignee site by the Board of Officers before acceptance. Pre-dispatch inspection is not specified unless ATC requires it.

What is the minimum EMD amount for the bid in this procurement?

The EMD amount is ₹1,870. It must be submitted along with the bid as per the Terms and Conditions; ensure payment method aligns with tender guidelines.

How does turnover verification impact eligibility for this tender in 2026?

Bidders must demonstrate last 3 years average turnover through audited balance sheets or CA certificate. The documented turnover must meet the threshold indicated in the bid document to qualify for evaluation.

What are the service centre requirements for the Indian Army procurement?

Bidder must have functional service centres in states where consignees are located; if not, establish within 30 days post-award. Payment release is contingent on submission of evidence of the functional centre(s).

What does the BoQ indicate for item quantities in this tender?

BOQ lists 7 items but provides no itemized quantities; bidders should prepare a broad service & support proposal addressing all seven items while awaiting item-level details during tender clarification.