Gujarat Sports Youth and Cultural Activities Department Ahmedabad Pavilion Facilities Repair Maintenance & Development Works 2026
Progress
Key Highlights
- • Dedicated/toll-free service support requirement with escalation matrix
- • 50% contract quantity/duration adjustment allowed by buyer
- • EMD amount explicitly stated: ₹13,620
- • Scope includes pavilion chair repair, plumbing, cricket pitch soil, electrical, sanitary works, and pitch roller servicing
- • Office of service provider must be located in Gujarat
- • No BOQ items published; reliance on scope-based pricing and labor
- • Compliance with certificate/document submission is mandatory to avoid rejection
Tender Overview
The Gujarat Sports Youth and Cultural Activities Department seeks repair, maintenance, and development services for Taluka Sports Complexes in Ahmedabad, Gujarat. Key scope includes pavilion chair repair, plumbing in gents and ladies toilets, cricket pitch soil preparation, electrical work in the multipurpose hall, sanitary item maintenance, and pitch roller servicing. The contract carries an EMD of ₹13,620 and allows up to 50% quantity/duration variation at the time of contract issuance. Service providers must maintain a local presence in the consigning state and provide dedicated support channels. This tender emphasizes practical, on-site maintenance and refurbishment across multiple facility domains, without a listed BOQ. Bidders should align with the stated scope to secure the contract for ongoing facility upkeep.
Technical Specifications & Requirements
- Scope of Work includes: Repairing pavilion chairs with replacement of damaged components and safe/usability assurance; Plumbing work with UPVC pipes, brass fittings, MT wall fittings, submersible pump, taps; Cricket pitch soil supply/installation with ~25-ton dumper-scale material; Electrical work for hall hanging lights with fittings and testing; Sanitary items maintenance including urinals, wash basins, taps; Pitch roller repair and servicing with parts replacement.
- No formal BOQ is published; bidders must price and plan labor across all listed tasks.
- Key deliverables emphasize on-site labor, safety, and system functionality across all facilities.
Terms, Conditions & Eligibility
- EMD: ₹13,620 to be submitted with bid.
- 50% scope adjustment allowed by the buyer at contract issuance and during execution.
- Office of service provider must be located in the same state as the consignee.
- Bidders must provide dedicated support contact numbers and an escalation matrix.
- Non-submission of required certificates/documentation may lead to bid rejection.
- Bidder must not be under liquidation or bankruptcy; an undertaking is required.
- Specific financial viability and performance obligations are embedded in the contract terms.
Key Specifications
-
Pavilion Chair Repairing: replace damaged components, ensure safety and usability
-
Plumbing: UPVC pipes, brass fittings, MT wall fittings, submersible pump, brass taps
-
Cricket Pitch Soil: approximately 25-ton dumper-load material with proper clay content
-
Electrical: commercial hall hanging lights, wiring, fittings, testing
-
Sanitary: urinals, wash basins, jets, flush tanks, commodes, fittings
-
Pitch Roller: complete repair and servicing with required parts
Terms & Conditions
-
EMD ₹13,620 must accompany bid submission
-
50% scope/duration flex allowed by buyer
-
State-level service provider office required
-
Dedicated service support and escalation matrix mandatory
-
Comprehensive certificates/documents must be uploaded
Important Clauses
Payment Terms
Payment terms are defined within contract documents; bidders should anticipate milestone-based or service-based payments aligned with completion and acceptance criteria.
Delivery Schedule
No fixed BOQ; delivery and completion timelines are driven by scope with potential pace adjustments per site officer instructions.
Penalties/Liquidated Damages
Penalties may apply for delays or non-compliance as per standard government procurement terms and contract clauses.
Bidder Eligibility
-
Must have a valid GST registration and PAN
-
Demonstrated experience in similar maintenance/repair projects
-
No current liquidation or bankruptcy proceedings; provide undertaking
Tender Data
Bid Details
Quantity
1
Similar Category
Repair and Overhauling Service
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Repair, Maintenance & Development Works at Taluka Sports Complex Ahmedabad
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
380008
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Panchal Samirkumar | 380008,Sports Complex, Opp. Rukshamaniben Referal Hospital, Khokhara, Ahmedabad - 380008 | Ahmadabad | Gujarat | 380008 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 8
GeM-Bidding-9778799.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent account number (PAN) card
Experience certificates for similar repair/maintenance works
Financial statements or solvency proof
EMD payment proof (₹13,620)
Technical bid documents and method statement
OEM authorizations or certifications for specialized works (where applicable)
Escalation matrix and dedicated service contact details
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for pavilion repair and maintenance in Ahmedabad tender 2026?
Bidders must submit GST, PAN, experience proofs, financial statements, and ₹13,620 EMD along with technical bids. The scope includes chair repair, plumbing, cricket pitch soil, electrical, and sanitary works; ensure local Gujarat service office and escalation matrix are provided for eligibility.
What documents are required for Gujarat sports facility maintenance bid 2026?
Required documents include GST certificate, PAN, experience certificates for similar works, financial statements, EMD proof, technical bid, OEM authorizations where applicable, and a documented escalation matrix plus dedicated service contact details.
What is the EMD amount for the Gujarat maintenance tender 2026?
The EMD is ₹13,620. Submit via approved online payment or bank instrument with bid submission to ensure bid validity and compliance with procurement terms.
Which works are included under the technical scope of this Ahmedabad tender?
Scope covers pavilion chair repairing, plumbing in gents and ladies toilets, cricket pitch soil supply and spreading (~25-ton loads), hall electrical work, sanitary item maintenance, and pitch roller servicing with required labor and parts.
What are the service support requirements for bidders in Gujarat?
Bidders must provide a dedicated toll-free support number, an escalation matrix, and an on-ground service office in Gujarat to respond promptly to maintenance requests and site issues.
What standards or certifications are required for this Gujarat tender?
Bidders should submit standard corporate documentation and any relevant OEM authorizations; while specific standards are not listed, ensure compliance with general government procurement certificates and safety-related approvals.
How is contract quantity variation managed in this Gujarat maintenance contract?
The buyer may increase or decrease contract quantity or duration by up to 50% at the time of contract issuance and, once issued, may adjust up to 50% during execution, with bidder consent.