Kendriya Vidyalaya Sangathan Manpower Outsourcing Tender 2026 Tezpur Assam - 25% Variation Clause and Salary Payment Terms
Progress
Key Highlights
- • 25% quantity or duration variation allowed at contract issue and post-issuance
- • Office presence requirement: service provider must have a local office in the consignee state
- • Salaries payable by the service provider upfront; reimbursement with statutory documents
- • DD option for performance security; DD payable to VIDYALAYA VIKAS NIDHI; 15-day hard copy delivery
- • No subcontracting without buyer consent; joint and several liability
- • No BOQ items or specific product specs; scope is manpower provisioning across wage categories
Tender Overview
Organization: Kendriya Vidyalaya Sangathan. Service: Manpower Outsourcing Services (Minimum wage categories: unskilled, semi-skilled, skilled; highest skill level: Graduate/Admin). Location: Tezpur, Assam (consignee state requirement). Estimated Value: Not disclosed. Scope: Staffing for school setup under KV Sangathan procurement rules; flexible contract via 25% quantity/duration adjustment. Unique clause: service provider must pay salaries first and claim reimbursement with statutory documents. Office of service provider must exist in the consignees’ state.
Technical Specifications & Requirements
- No explicit product specs; tender emphasizes service delivery rather than equipment.
- Applicable categories: unskilled, semi-skilled, skilled manpower with minimum wage norms.
- Payment discipline: salaries paid by service provider upfront; reimbursement from buyer with statutory documents (PF, ESIC) and bank statements.
- EMD/Performance: DD option allowed; DD payable to VIDYALAYA VIKAS NIDHI; post-award submission of scanned DD in lieu of PBG; hard copy within 15 days.
- Governance: no substitution of subcontractors without prior consent; joint liability retained by seller and any sub-contractor.
Terms, Conditions & Eligibility
- Variation clause: buyer may increase/decrease contract quantity or duration up to 25%; post-award scope adjustment permitted with consent.
- Availability: bidder must possess an office in the consignee state; documentary evidence required.
- Financial health: bidder must provide undertaking that they are not under liquidation or bankruptcy.
- Payment terms: salaries paid by the service provider first; subsequent reimbursement from buyer with PF/ESIC documentation.
- Submission: DD accepted as PBG alternative; 15-day window to deliver hard copy.
- Compliance: no assignment or subcontracting without prior written consent; joint liability remains.
Key Specifications
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Manpower outsourcing across three wage categories: unskilled, semi-skilled, skilled
-
No equipment or material specifications; service delivery and wage compliance focus
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Payment processing tied to statutory compliance (PF, ESIC) and bank statements
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Performance security via DD option; submission and delivery timeline
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No BOQ quantities; 25% variation right
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Contract continuity with joint liability for suppliers and sub-contractors
Terms & Conditions
-
25% contract quantity/duration variation allowed
-
Salaries paid by the service provider upfront; reimbursements later
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Office in consignee state required; documentary evidence must be provided
Important Clauses
Payment Terms
Service provider pays staff salaries first; reimbursement with PF/ESIC and bank statements; no advance payment specified
Delivery Schedule
Not applicable; contract concerns ongoing manpower supply terms without fixed delivery milestones
Penalties/Liquidated Damages
Not specified in available terms; contract allows 25% variation but no explicit LD rate
Bidder Eligibility
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Not under liquidation or bankruptcy; provide undertaking
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Must have a local office in the consignee state
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Proven experience in manpower outsourcing for educational institutions
Tender Data
Bid Details
Quantity
6
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Manpower Outsourcing Services - Minimum wage - Unskilled; Not Required; Others , Manpower Outsourcing Services - Minimum wage - Semi-skilled; High School; Others , Manpower Outsourcing Services - Minimum wage - Skilled; Graduate; Admin
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Delivery Locations
1
Delivery Cities
Sonitpur
Delivery Pincodes
784028
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kedar Singh | 784028,KV No.4 , Tezpur University, Post-Napam | Sonitpur | Assam | 784028 | 3 | - | Minimum daily wage (INR) exclusive of GST : 556 Bonus (INR per day) : 0 EDLI (INR per day) : 2.78 EPF Admin Charge (INR per day) : 2.78 Optional Allowances 1 (INR per day) : 0 Optional Allowances 2 (INR per day) : 0 Optional Allowances 3 (INR per day) : 0 Estimated Number of Overtime Hours per Resource per Month : 0 Remuneration per resource per hour for Overtime Hours (Including all applicable allowance etc & excluding GST) : 0 ESI (INR per day) : 18.07 Provident Fund (INR per day) : 66.72 Number of working days in a month : 26 Tenure/ Duration of Employment (in months) : 12 |
Authority Records
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Documents 6
GeM-Bidding-10024696.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for manpower outsourcing
Audited financial statements for the last 2-3 years
EMD or DD/substitute security as per terms
Technical bid documents and compliance statements
OEM authorizations if required for any staffing solution
Proof of office presence in the consignee state
Frequently Asked Questions
Key insights about ASSAM tender market
How to participate in Kendriya Vidyalaya outsourcing tender in Tezpur?
Bidders must meet eligibility criteria, provide GST and PAN, demonstrate outsourcing experience, and submit technical bid along with EMD or DD as security. Ensure an in-state service office and readiness to handle salaries upfront with PF/ESIC documentation. Follow GeM submission guidelines and address 25% variation terms.
What documents are required for KV outsourcing bid in Assam?
Submit GST registration, PAN, two to three years of audited financials, manpower outsourcing experience certificates, EMD/DD security, technical bid, and proof of local office in the consignee state. Also provide PF/ESIC compliance documentation for staff deployed.
What are the key payment terms for KV manpower supply contract?
The service provider must pay salaries upfront; reimbursement occurs from the Buyer with statutory documents (PF, ESIC) and corresponding bank statements. No upfront buyer payment is specified beyond standard security terms and post-award security deposit via DD option.
What is the 25% variation clause in this tender?
Buyer may adjust contract quantity or duration by up to 25% at contract issuance and post-award, with bidder consent. For lump-sum service contracts, scope and value may increase by up to 25% with provider agreement.
Are subcontracting or assignment allowed for this KV tender?
Subcontracting or assignment requires prior written consent from the buyer. Even with consent, the original seller remains jointly and severally liable for performance and obligations.
What is the security mechanism for this staffing contract in Assam?
Performance security can be submitted as an Account Payee Demand Draft payable to VIDYALAYA VIKAS NIDHI; scanner copy acceptable post-award, with hard copy delivered within 15 days.
What standards or compliance are demanded for staffing in KV procurement?
The terms emphasize wage-category compliance, PF/ESIC adherence, and documented proof of local office; no equipment standards are specified, focusing on staffing quality and statutory compliance.
What is the expected timeline for submitting bid documents in this tenders?
Submit the complete bid according to GeM platform guidelines; ensure timely submission of EMD/DD and required documents; post-award, deliver hard copies of DD within 15 days.