R&D Centre Materials Dept IOC Procurement Mirror Plate Maintenance Kit Tender 2026
Progress
Quantity
2
Category
PCF Mirror (Mirror Plate)
Bid Type
Single Packet Bid
Key Highlights
- • Manufacturer Authorization required when using authorized distributors
- • Invoices must be raised in consignee name with consignee GSTIN
- • MSE purchase preference applicable per Public Procurement Policy for MSEs 2012
- • Scope includes Supply Installation Testing and Commissioning
- • Delivery performance risk and contract termination clauses
- • EFT Mandate must be bank-certified and submitted with bid
Categories
4
Tender Overview
The opportunity is issued by the Research & Development Centre (materials Department) under Indian Oil Corporation Limited for PCF Mirror (Mirror Plate) and Maintenance Kit categories. Scope includes Supply, Installation, Testing and Commissioning of required goods. While exact quantities and estimated value are not disclosed, the contract emphasizes end-to-end delivery including installation and post-installation support. Key differentiators include mandatory OEM authorization, electronic funds transfer mandates, and ensuring invoices are raised in the consignee’s GSTIN. The procurement framework also integrates MSE purchase preference per public policy. This tender targets manufacturers or authorized service providers capable of delivering compliant mirror components and maintenance kits within the stipulated delivery terms, with emphasis on traceable invoicing and strong supplier financial documentation.
Technical Specifications & Requirements
- Category: PCF Mirror (Mirror Plate), Maintenance Kit
- Scope: Supply, Installation, Testing and Commissioning of Goods
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
- Authorization: Manufacturer Authorization with OEM details if using authorized distributors
- Invoicing: Invoice must be in the consignee name with GSTIN of the consignee
- Policy: MSE purchase preference with eligibility criteria for price matching within defined bands
- Compliance: Penalties for non-delivery or contractual non-compliance; termination rights reserved by buyer
- Trade terms: BID includes all cost components; payment terms not explicitly stated but subject to standard IOC terms
- BOQ: No items listed, implying flexible itemization or on-demand quantities
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified in data; bidders should prepare standard bid security as per IOC terms
- Documents to submit: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Manufacturer Authorization where applicable
- Delivery & Performance: Supplier may face contract termination on non-delivery or delays; performance risks retained by Seller
- Purchase Preference: MSE eligibility with manufacturer status for goods; service bidders must be service providers
- Invoice norms: GSTIN alignment with consignee; compliance with general terms and conditions
Key Specifications
-
Category: PCF Mirror (Mirror Plate)
-
Scope: Supply Installation Testing and Commissioning of Goods
-
Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate
-
Authorization: OEM authorization if bidders are distributors
-
Invoicing: Consignee name and GSTIN on invoice
-
Policy: MSE purchase preference with price-band matching
Terms & Conditions
-
EMD details not disclosed; prepare bid security per IOC norms
-
Delivery timeframes tied to contract termination triggers
-
Documentation must include GSTIN and EFT Mandate
Important Clauses
Payment Terms
Not explicitly stated; standard IOC terms apply with payment against supply-installation-commissioning completion
Delivery Schedule
Seller must meet delivery and installation timelines; delays may trigger termination rights
Penalties/Liquidated Damages
Contract may include penalties for non-delivery or defective materials; buyer may terminate
Bidder Eligibility
-
Manufacturer or authorized service provider with OEM authorization
-
GST registered bidder with valid PAN and GSTIN
-
MSE status eligible for purchase preference under policy
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PCF Mirror (Mirror Plate) , Maintenance Kit
Authority Records
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Documents 6
GeM-Bidding-9422178.pdf
Main Document
Other Documents
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Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Manufacturer Authorization / OEM authorization with contact details
Corrigendum Updates
1 Update Update
Extended Deadline
29-Jun-2026, 5:00 pm
Opening Date
29-Jun-2026, 5:30 pm
Frequently Asked Questions
Key insights about HARYANA tender market
How to participate in IOC tender for mirror plates in India 2026
Bidders must submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate along with Manufacturer Authorization if not OEM. Ensure invoice is in the consignee name with GSTIN. MSE status offers price-band advantages; maintain ISO-like certifications if specified and provide OEM authorizations for non-manufacturer bidders.
What documents are required for IOC mirror plate tender participation
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and Manufacturer Authorization where applicable. Ensure invoicing aligns to consignee GSTIN and supplier has OEM authorization if representing a brand not originally manufactured.
What are the technical specifications for mirror plate maintenance kit
Specific technical specs are not listed; bidders should reference Mirror Plate category under PCF. Emphasize compliance with OEM standards, ability to supply, install, test, and commission, and readiness for maintenance kit delivery with full warranty terms as per IOC norms.
What is the delivery expectation for IOC mirror components
Delivery obligations include supply, installation, testing and commissioning. Delays may trigger contract termination under the buyer’s rights. Bidders should propose a clear schedule upon order receipt and coordinate with IOC for site readiness and commissioning milestones.
How does MSE purchase preference apply to this IOC tender
MSE preference applies if the bidder is an eligible manufacturer. If L-1 is not an MSE, an MSE bidder within L-1+15% can match the price and obtain contract for the percentage of 100% value, subject to policy compliance.
What invoicing requirements must be met for IOC procurement
Invoicing must be raised in the consignee’s name with the consignee GSTIN. Ensure GSTIN validity, align with bank EFT mandates, and include full breakdown of supply, installation, testing, and commissioning charges as per scope.
What are the termination conditions for IOC mirror plate supply
IOC may terminate for material contract breaches, delivery failure, insolvency, misrepresentation, or failure to rectify defective material. A written notice will precede termination, with remedies and possible price adjustments under applicable terms.
What is required for Manufacturer Authorization submissions
Submit an Authorization Form with OEM details including name, designation, address, email, and phone. This is mandatory when the bidder is not the original manufacturer and wishes to supply under OEM brand or service.
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Documents 6
GeM-Bidding-9422178.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS