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Gujarat Industries And Mines Department Toner Cartridges Tender Gandhinagar Gujarat 2026

Bid Publish Date

17-Jul-2026, 5:46 pm

Bid End Date

28-Jul-2026, 12:00 pm

Location

GANDHINAGAR , GUJARAT
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Progress

Issue17-Jul-2026, 5:46 pm
AwardPending
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Quantity

50

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Gujarat Industries And Mines Department invites bids for toner cartridges and printer consumables to supply generic cartridge types compatible with multiple printer brands. The procurement location is Gandhinagar, Gujarat. The tender specifies supplier experience of at least 2 years in government supply and requires OEM authorization for installation and services. The scope includes OEM/Authorized reseller involvement, and a flexible quantity clause permitting up to 25% variation in order quantity at contract rates. The contract emphasizes timely delivery, authorized deployment, and adherence to purchase terms. A unique aspect is the explicit linkage of installation and testing to OEM-certified personnel, ensuring quality and compatibility across government devices.

Technical Specifications & Requirements

  • Product category: toner cartridges / ink cartridges / consumables for printers
  • Product class, type, color, and model numbers to be offered by OEM or authorized seller
  • Minimum cartridge yield (pages) to be specified by bidder
  • Printer/Multifunction brand compatibility and model numbers
  • Delivery period aligned to purchase order and potential extension per option clause (up to 30 days minimum for extended quantity)
  • Bidders must demonstrate prior supply to Central/State Govt organizations for at least 2 years with contract copies
  • Installation, testing, and training if applicable to be performed by OEM-certified resources or OEM-authorized resellers
  • Manufacturer authorization form required from OEMs for resellers
  • Termination conditions including delivery failure, insolvency, or misrepresentation as per terms
  • No BOQ items available; focus on standard cartridge specifications and compliance

Terms, Conditions & Eligibility

  • EMD not specified; bidders must adhere to generic terms and ensure delivery reliability
  • Experience criterion: bidder or OEM to have supplied similar category products to government bodies for 2 years with contract copies
  • Installation/commissioning to be carried out by OEM-certified resource or OEM-authorized reseller
  • Manufacturer authorization: required from OEM with detailed contact information
  • Termination rights: for non-delivery, delays, misrepresentation, bankruptcy, or asset transfer
  • Quantity variation clause allows up to 25% change in bid/contract quantity at contracted rates, with delivery timeline adjustments
  • Delivery period: from last delivery order date; extended if option clause exercised; minimum extension period of 30 days if required
  • Required submission: GST, PAN, experience certificates, financials, EMD documentation, OEM authorizations
  • No explicit BOQ; focus on compliance, serviceability, and OEM alignment

Key Specifications

  • Product category: toner cartridges / ink cartridges / consumables

  • Printer brands/models compatibility data and model numbers

  • Minimum yield (pages) for replacement cartridges

  • Color specification (e.g., black, cyan, magenta, yellow) as applicable

  • OEM authorization required for installation and testing

  • Delivery timeline and extension policy under option clause (up to 25% variation)

Terms & Conditions

  • Option Clause allows 25% quantity variation at contract rates

  • 2 years governing experience in supplying similar items to government bodies

  • OEM-certified installation/commissioning requirement for deployment

  • OEM authorization form mandatory for distributors

  • Delivery period starts from last delivery order date; extensions possible

  • Notices of contract termination for non-delivery or misrepresentation

Important Clauses

Payment Terms

Not explicitly detailed in data; standard government terms apply per contract, with delivery-based payment after acceptance

Delivery Schedule

Delivery period commences from the last date of original delivery order; extended time via option clause with minimum 30 days

Penalties/Liquidated Damages

Contract may be terminated for non-delivery, delayed delivery, or misrepresentation; penalties unspecified in data

Bidder Eligibility

  • Regularly manufactured and supplied toner/ink cartridges to government entities for 2 years

  • OEM authorization available for installation and support

  • Authorized reseller/distributor with OEM details and contact information

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

12

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

UDYOG BHAVAN

Delivery Pincodes

382011

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Jagdish Jasubhai Katariya382011,PRINTING DEPT., DIRECTOR GOVERNMENT PRINTING AND STATIONERY, SECTOR-11,BLOCK-8, 4TH FLOOR, UDYOG BHAVAN- 382011. 079- 23259351/335/330UDYOG BHAVAN-3820115015-

Authority Records

INDUSTRIES AND MINES DEPARTMENT

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Documents 3

GeM-Bidding-9570960.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Brother
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HL-L2321D, HL-L2361DN,HL-L2366DW, DCP-L2541DW, MFC-L2701D,MFC-L2701DW, DCP-L2520D
GENERIC Model Number of OEM's Printer Cartridge/Consumable TN2365
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience Certificates for government supplies (2 years) with contract copies

4

Financial Statements (last 2 fiscals) demonstrating financial viability

5

EMD documents as per tender requirements (if applicable)

6

Technical bid documents showing product compatibility and yields

7

OEM Authorization / Manufacturer Authorization Form with details (name, designation, address, email, phone)

8

Authorized Distributor/Reseller authorization (if applicable)

9

Compliance certificates for installation and testing (OEM-certified resources)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Gujarat toner cartridges tender in Gandhinagar 2026?

Bidders must submit GST, PAN, experience certificates and OEM authorization along with technical bids. The tender demands 2 years of govt supply experience, OEM-certified installation capability, and up-to-date financials. Ensure 25% quantity variation readiness and provide model numbers, cartridge yields, and compatibility details in the bid.

What documents are required for toner cartridge procurement in Gujarat?

Required documents include GST certificate, PAN, 2 years government supply experience with contract copies, financial statements, OEM authorization, and distributor authorization if applicable. Also include technical bid detailing cartridge type, color, model numbers, and minimum yield and delivery commitments.

What are the delivery terms for the toner cartridge tender in Gandhinagar?

Delivery begins from the last delivery order date; option clause allows up to 25% quantity variation at contracted rates. If extended, delivery time scales with (additional quantity/original quantity) × original delivery period, with a minimum of 30 days extension.

What installation requirements are specified for toner cartridges tender?

Installation, commissioning, testing, and training must be performed by OEM-certified resources or OEM-authorized resellers. Ensure OEM authorization forms include official name, designation, address, email, and phone number in the bid package.

Which experience criterion must bidders meet for government cartridges supply?

Bidders or their OEMs must have regularly manufactured and supplied similar toner/ink cartridges to Central/State government bodies for at least 2 years prior to bid opening, with contract copies for each year.

What are the key eligibility standards for this procurement in Gujarat?

Key standards include 2-year government-supply experience, OEM authorization for installation, and compliance with submission of GST, PAN, and financial statements. Bidders must demonstrate prior government contracts and provide model numbers and yields for offered cartridges.

How is price variation handled in this toner procurement tender in Gandhinagar?

The purchaser reserves the right to increase/decrease quantity up to 25% at contract rates. Price adjustments during currency are permitted within the 25% variation window per the option clause.

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