Information Technology Department Jammu & Kashmir procurement: All in One PCs, High End Laptops, MFM and Line Interactive UPS with AVR tender 2025
Bid Publish Date
26-Dec-2025, 3:31 pm
Bid End Date
28-Jan-2026, 11:00 am
EMD
₹3,00,000
Location
Progress
RATender Overview
The Information Technology Department, Jammu & Kashmir, is seeking bids for multiple ICT equipment categories, including All in One PC (V2), High End Laptop – Notebook (Q2), Multifunction Machine MFM (V2), and Line Interactive UPS with AVR (V2). The estimated value is not disclosed, while the EMD is ₹300,000. The project scope covers supply, installation, testing and commissioning (SITC) of the listed goods within Jammu & Kashmir. Bidders should note the option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines linked to the original order. This procurement emphasizes ISO 9001 compliance and OEM turnover criteria.
Technical Specifications & Requirements
- Product categories: All in One PC (V2), High End Laptop – Notebook (Q2), Multifunction Machine MFM (V2), Line Interactive UPS with AVR (V2)
- Key technical emphasis: processor details, RAM type and capacity, storage type and capacity, display size, ports, operating system (factory preloaded with certification), and printer/scanner capabilities for MFM
- UPS requirements include AVR voltage regulation, VA rating, battery warranty, inverter efficiency, and minimum battery backup time
- Quality and compliance: ISO 9001 certification for bidder or OEM; OEM turnover criteria applied; data sheet for each product to be uploaded
- Optional quantity adjustment: up to 25% during contract execution; delivery period adjusts accordingly
- Services: SITC scope including installation and commissioning; installation site in Jammu & Kashmir
- Documentation: OEM authorizations and technical compliance certificates as required
Terms, Conditions & Eligibility
- EMD: ₹300,000 via bank guarantee or as specified in tender terms
- Experience / Turnover: minimum average annual turnover over last 3 years as per bid document; OEM turnover criterion also required; if company is <3 years, turnover is calculated from onward
- Standards: ISO 9001 certification required for bidder or OEM
- Scope: SITC of all four identified product categories; delivery and installation timelines linked to order dates; option for quantity variation up to 25% with contractor rates
- Documentation: GST, PAN, audited financials or CA certificate for turnover; experience certificates; OEM authorizations; technical bid and EMD documents
- Delivery & Payment: delivery schedule tied to original and extended periods; payment terms aligned with contract specifics
- The tender emphasizes clear data sheets and adherence to buyer terms for compliance and performance
Key Specifications
-
Product categories: All in One PC (V2), High End Laptop – Notebook (Q2), Multifunction Machine MFM (V2), Line Interactive UPS with AVR (V2)
-
Operating System: Factory preloaded with certification
-
RAM: Type and capacity to be specified in data sheet
-
Storage: Type and capacity of installed storage
-
Display: Diagonal size for PCs and laptops
-
Ports: Number and types of ports
-
UPS: AVR voltage regulation, VA rating, battery backup time, inverter efficiency, warranty
-
Warranty: Line Interactive UPS and battery warranty terms
-
Performance/printing: Printing speeds per ISO/IEC 24734 where applicable
Terms & Conditions
-
EMD of ₹300,000 is mandatory with bid submission
-
OEM turnover criteria and ISO 9001 certification required
-
Scope includes Supply, Installation, Testing and Commissioning (SITC) of four product categories
-
Option clause allows ±25% quantity variation at contracted rates
-
Delivery timelines depend on original and extended delivery periods
Important Clauses
Payment Terms
Payment terms to be specified in contract; EMD retained until milestone/ completion as per procurement terms
Delivery Schedule
Delivery period calculable from original order; extended time for option quantity follows formula (additional quantity/original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Penalties for delay and non-performance will be as per standard contract terms; LD clauses to be defined in final agreement
Bidder Eligibility
-
Minimum average annual turnover as per bid document for last 3 years
-
ISO 9001 certification either bidder or OEM
-
Experience certificates for similar SITC projects
-
OEM authorization for offered products
-
GST registration and PAN
-
Compliance with data sheet submissions and technical documentation
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | COAGULATE GLOBAL SOLUTIONS PRIVATE LIMITED Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 07-01-2026 12:46:21 | |
| 2 | K S Enterprises Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 07-01-2026 15:29:55 | |
| 3 | PARAMOUNT IT SERVICES Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 07-01-2026 14:51:12 | |
| 4 | SATLUJ DOCUMENT COMPANY Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 07-01-2026 13:32:24 | |
| 5 | Smart Edge Techno Under PMA | Make : hp Model : HP 440 G9 AIO i7 14700 Win11P 3211 23.8" | 07-01-2026 15:07:38 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | K S Enterprises Under PMA Winner | ₹1,34,85,800 | Item Categories : All in One PC (V2),All in One PC (V2),High End Laptop - Notebook,Multifunction Machine MFM (V2),Lin |
| L2 | Smart Edge Techno Under PMA | ₹1,35,82,550 | Item Categories : All in One PC (V2),All in One PC (V2),High End Laptop - Notebook,Multifunction Machine MFM (V2),Lin |
| L3 | PARAMOUNT IT SERVICES Under PMA | ₹1,36,81,150 | Item Categories : All in One PC (V2),All in One PC (V2),High End Laptop - Notebook,Multifunction Machine MFM (V2),Lin |
🎉 L1 Winner
K S Enterprises Under PMA
Final Price: ₹1,34,85,800
Contract / Result Documents 1
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Reverse Auction Schedule
Start
10-Feb-2026, 5:00 pm
End
11-Feb-2026, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
153
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
53
OEM Avg. Turnover
200
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
All in One PC (V2) (Q2) , High End Laptop - Notebook (Q2) , Multifunction Machine MFM (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 8
GeM-Bidding-8745677.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
CATALOG-Specification-5
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
28-Jan-2026, 5:30 am
Opening Date
28-Jan-2026, 6:00 am
Update
Extended Deadline
12-Jan-2026, 10:30 am
Opening Date
12-Jan-2026, 11:00 am
Required Documents
GST registration certificate
PAN card of bidder
Audited financial statements or CA certificate indicating turnover (last 3 years)
Experience certificates for similar SITC projects
OEM authorization letters for offered products
ISO 9001 certification (bidder or OEM)
Technical bid documents and product data sheets
EMD submission document (₹300,000) as per bank guarantee or payment terms
Technical Specifications
5 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR5 Or higher |
| Memory | RAM Size (GB) | 32 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 1024 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for All in One PC tender in Jammu and Kashmir?
Bidders should meet ISO 9001 certification, provide OEM authorizations, and submit turnover evidence for last 3 years. An EMD of ₹300,000 is required, along with GST, PAN, and technical data sheets. The bid includes SITC, with a 25% variation option. Prepare data sheets and CNs for all four product categories.
What documents are required for IT dept J&K procurement
Submit GST registration, PAN, audited turnover or CA certificate, experience certificates, OEM authorization letters for each product, ISO 9001 certification, technical bid, and EMD documents. Include product data sheets and data demonstrating IS standard compliance and warranty terms.
What are the minimum standards for OEM turnover in this tender
OEMs must meet the turnover criteria specified in the bid document for the last 3 financial years. If the OEM is <3 years old, turnover is calculated from the date of incorporation. The bidder and OEM turnover are evaluated separately for eligibility.
What is the EMD amount and payment terms for JK IT tender
The EMD amount is ₹300,000. Payment terms will be defined in final contract; typically BG or online payment accepted. Ensure EMD submission aligns with bank instruments and bid submission deadlines and include the EMD document with the bid.
What are the key technical specifications required for UPS with AVR
Required AVR voltage regulation, VA rating, minimum inverter efficiency, battery backup time, and battery warranty details. Ensure data sheets specify line interactive UPS features, protection ratings, and compatibility with load requirements for the Jammu site.
How does the 25% quantity variation clause affect delivery
The purchaser may increase or decrease quantity up to 25% at contracted rates. Delivery time for extended quantities is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days, extending up to the original delivery period where applicable.