Western Railway Facility Management Services for Computers & Peripherals Maintenance Rajkot Gujarat 2026
Progress
Tender Overview
Organization: Western Railway (Indian Railways) seeks Lump Sum Facility Management Services for maintenance and servicing of computers and peripherals and O&M for electronics at Rajkot, Gujarat (PIN 360001). Estimated value: ₹1,241,830 with EMD: ₹24,850. Scope includes servicing of computers/peripherals and reimbursement of consumables on actuals under a single contract. Contract flexibility allows up to 25% increase in scope/duration with consent. This tender is characterized by a non-itemized BoQ (Total Items: 0) and a purely service-oriented arrangement. Key differentiator: integration of consumable cost reimbursement within a lump-sum service framework, with potential scope expansion by up to 25%. Unique aspect: government facility management for electronics under Indian Railways in Gujarat.
Technical Specifications & Requirements
- Service category: Lump-sum facility management for maintenance and servicing of computers and peripherals; O&M for electronics.
- Reimbursable items: Consumables reimbursed to service provider on actual cost.
- Contract flexibility: Buyer can increase contract quantity/duration up to 25%; post-issue increases limited to 25%.
- EMD amount: ₹24,850; Estimated value: ₹1,241,830.
- BOQ: No items listed; indicates a bundled service scope rather than itemized procurement.
- Location: Rajkot, Gujarat.
Terms, Conditions & Eligibility
- Contract type: Lump-sum facility management with electronics maintenance; consumables reimbursed on actuals.
- Quantity/Duration modify: Up to 25% increase with consent; scope expansion allowed for service providers.
- ATC/Attribution: Buyer uploaded ATC; regional procurement by Western Railway.
- EMD: ₹24,850 to be submitted as security.
- Documentation: Typical bidder documents required (GST, PAN, experience, financials, technical bid) to be submitted per terms; OEM authorizations may be required for electronics maintenance.
- Location specificity: Rajkot, Gujarat 360001; procurement aligns with state/regional railway facility management needs.
Key Specifications
-
Service scope: Lump-sum facility management for maintenance and servicing of computers and peripherals; O&M for electronics
-
Consumables: Reimbursed on actual cost to the service provider
-
EMD: ₹24,850
-
Estimated contract value: ₹1,241,830
-
Contract flexibility: Up to 25% increase in scope or duration with consent
-
BOQ: No list of items; indicates bundled services
Terms & Conditions
-
Up to 25% scope/duration variation with consent
-
Consumables reimbursed on actuals under lump-sum
-
EMD ₹24,850; estimated value ₹1,241,830
Important Clauses
Payment Terms
Not explicitly stated; reimbursement of consumables on actuals within lump-sum framework implied
Delivery Schedule
Not specified; service contract to be defined in contract issue stage
Penalties/Liquidated Damages
Not specified in provided details; standard railway contracts may apply LDs per terms
Bidder Eligibility
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Experience in facility management and electronics maintenance
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Ability to manage consumables reimbursement within lump-sum contracts
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Compliant with GST and PAN requirements; meet EMD submission
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - maintenance and servicing of Computers and Peripherals; O&M for Electronics Work, maintenance and servicing of Computers and Peripherals; Cost of consumable to be reimbursed to service provider on actual
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
30
Delivery Details
Delivery Locations
1
Delivery Cities
Rajkot
Delivery Pincodes
360001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vegad Ghanshyambhai Rameshbhai | 360001,Divisional Material Manager, DRM office, Kothi Compound, Rajkot. | Rajkot | Gujarat | 360001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9957857.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
4 Updates Update
Update
Update
Extended Deadline
16-Oct-2026, 12:30 pm
Opening Date
17-Oct-2026, 12:30 pm
Update
Extended Deadline
12-Oct-2026, 12:30 pm
Opening Date
13-Oct-2026, 12:30 pm
Categories
8
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates in facility management/electronics maintenance
Audited financial statements for past 2-3 years
EMD submission receipt of ₹24,850
Technical bid document detailing capabilities for computers/peripherals maintenance
OEM authorization/spare parts supplier certificates (if applicable)
any prior Railway/IR contract experience documentation
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Western Railway computers maintenance tender in Rajkot Gujarat 2026
Bidders must submit GST, PAN, experience certificates and financials, along with an EMD of ₹24,850. The tender awards a lump-sum facility management contract for computers and peripherals with consumables reimbursed on actuals; ensure capability for electronics O&M and adherence to RO/ATC terms uploaded by Western Railway.
What documents are required for facility management tender in Rajkot 2026
Required documents include GST certificate, PAN, audited financial statements, experience certificates in FM/IT maintenance, technical bid detailing capabilities, EMD receipt of ₹24,850, and OEM authorizations if outsourcing electronics maintenance. Ensure submission aligns with tender terms and ATC guidance.
What are the key technical requirements for computers maintenance under Western Railway
The contract covers maintenance and servicing of computers and peripherals with electronics O&M; consumables reimbursed on actuals. The BoQ has no items; the scope is bundled under a lump-sum contract with possible 25% scope increase with consent.
When is the EMD amount for this Rajkot tender due
The EMD amount is ₹24,850. Submit via the prescribed method with your bid; ensure it is valid for the bidding period and aligns with tender ATC terms uploaded by Western Railway.
What happens if contract scope increases under this tender in Gujarat
The buyer may increase contract quantity or duration up to 25% at contract issue or with consent post-issue. Vendors must agree to the revised scope and continue service under adjusted lump-sum terms without renegotiating baseline pricing.
Where does Western Railway procurement for electronics maintenance occur in 2026
Procurement is for facilities in Rajkot, Gujarat (360001). The contract targets lump-sum FM services for computers/peripherals with O&M for electronics and actual-cost consumables reimbursement, under Indian Railways arrangements.
What is the anticipated contract value for this Western Railway bid
Estimated value is ₹1,241,830. Bidder may adjust pricing within lump-sum constraints; consumables reimbursement is separate from the fixed contract price and governed by actual costs incurred.
How to ensure eligibility for this Railway computers maintenance tender
Demonstrate relevant FM/IT maintenance experience, provide GST and PAN, financials, EMD submission, and technical bid with capabilities for electronics O&M. OEM authorizations strengthen eligibility for any outsourced components.