Indian Army Mechanical Spares Supply Tender Sirmaur Himachal Pradesh 2026
Bid Publish Date
15-Sep-2026, 7:37 pm
Bid End Date
26-Sep-2026, 8:00 pm
Location
Progress
Key Highlights
- • Indian Army procurement of 13 mechanical spares items for supply only
- • Location: Sirmaur, Himachal Pradesh; 173001; 2026 procurement year
- • Option clause enabling up to 25% quantity variation during contract
- • Sample approval mandatory prior to bid submission
- • ATC clauses require strict compliance with additional buyer terms
- • No explicit EMD amount or payment terms published in data
- • Scope is strictly goods supply, no installation or services identified
- • BOQ items named include HELPER SPRING NO 1, NEEDLE BEARING, BOLT HEX, CHANGE OVER SWITCH, TCI-UNIT, BEARING CLUTCH RELEASE, MOUNTING ENGINE REAR, TAPER ROLLER BEARING, WIPER BLADE, GEAR FLYWHEEL RING, FILTER ELEMENT OIL
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for the supply of multiple mechanical spares and related components to a facility in SIRMAUR, HIMACHAL PRADESH 173001. The procurement covers 13 items comprising parts such as HELPER SPRING NO 1, NEEDLE BEARING, BOLT HEX, CHANGE OVER SWITCH, TCI-UNIT, BEARING CLUTCH RELEASE, MOUNTING ENGINE REAR, TAPER ROLLER BEARING, WIPER BLADE, GEAR FLYWHEEL RING, FILTER ELEMENT OIL, and related assemblies. Estimated value and EMD are not disclosed. The scope is strictly supply of goods, with a mandatory sample approval prior to participation. A notable buyer term allows up to 25% quantity variation during contract and currency delivery flexibility; delivery timing is calculated from the original delivery date. This tender emphasizes compliance and a streamlined goods-only procurement process within the Indian Army’s logistics framework. A single, clear ATC clause requires samples be approved before bid submission, ensuring conformity to specification and OEM compatibility. This opportunity sits within the government procurement stream for military spares in Himachal Pradesh.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods, no service component
- BOQ: 13 total items listed; specific quantities not disclosed in data
- Sample requirement: Sample to be approved before participation
- Delivery terms: Option clause permits up to 25% increase/decrease in quantity; delivery start after original delivery order
- ATC: Buyer-added text requires sample approval prior to bid engagement
- Bid price composition: All costs included in bid price
- Category: Mechanical spares and related components for army use, exact items enumerated in title
- Location: Sirmaur, Himachal Pradesh
- EMD/Value: Not disclosed in available data
- Standards/ OEM: Not specified in current data; emphasis on sample conformity
- Timeline: Delivery period tied to original order, extended by option clause as described
Terms, Conditions & Eligibility
- EMD/ security deposits: Not disclosed in tender data
- Scope: Goods supply only; no installation or after-sales service clause identified
- Quantity variation: Up to 25% of bid quantity during contract and currency; delivery timelines adjust proportionally
- Sample approval: Mandatory prior to participation; sample must meet purchaser’s acceptance
- ATC compliance: Multiple buyer-added terms; bidders must comply with all ATC provisions
- Delivery penalties: Not specified in provided terms
- Documents: GST, PAN, experience/financial statements, OEM authorizations, and technical bid documents are typically required, though exact list is not provided
- Qualification: No explicit years or turnover criteria in available data; organization is the Indian Army under the Department Of Military Affairs
- Payment terms: Not disclosed in tender data
- Warranty/AMC: Not specified in current data
- Submission window: Not provided; confirm prior to bid submission date
Key Specifications
-
13 mechanical spare items listed in title
-
Scope: supply of goods only; no services
-
Sample approval required prior to bid participation
-
Quantity variation up to 25% during contract
-
Delivery period linked to original order; extended only via option clause
-
ATC terms require compliance with buyer-specified conditions
Terms & Conditions
-
Up to 25% quantity variation allowed at contract placement and during currency
-
Sample approval mandatory before bid participation
-
Scope limited to supply of goods; delivery terms governed by original order and extension rules
Important Clauses
Sample Approval
Samples must be approved before participation; ensures conformity with purchaser’s requirements and OEM compatibility
Option Clause
Purchaser reserves right to increase/decrease quantity up to 25% at bid and during currency; delivery period adjusts accordingly
Delivery & Payment
Delivery period linked to original order; payment terms not disclosed in data; scope is goods supply only
Bidder Eligibility
-
Vendors with prior experience in supplying mechanical spares to government/defense sectors
-
Capability to provide OEM-authorized parts and samples for approval
-
Financial stability demonstrated by audited statements and GST compliance
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AMBALA MOTOR STORES Under PMA | - | 25-09-2026 17:37:51 | |
| 2 | Mehar Enterprises Under PMA | - | 25-09-2026 17:46:49 | |
| 3 | RAJINDERSONS SALE & SERVICE Under PMA | - | 25-09-2026 17:56:03 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AMBALA MOTOR STORES(MSE)( MSE Social Category:General ) Under PMA | Item Categories : HELPER SPRING NO 1,NEEDLE BEARING,BOLT HEX,CHANGE OVER SWITCH,TCI-UNIT,BEARING CLUTCH RELEASE,MOUNT | |
| L2 | Mehar Enterprises (MSE)( MSE Social Category:General ) Under PMA | Item Categories : HELPER SPRING NO 1,NEEDLE BEARING,BOLT HEX,CHANGE OVER SWITCH,TCI-UNIT,BEARING CLUTCH RELEASE,MOUNT | |
| L3 | RAJINDERSONS SALE & SERVICE (MSE)( MSE Social Category:General ) Under PMA | Item Categories : HELPER SPRING NO 1,NEEDLE BEARING,BOLT HEX,CHANGE OVER SWITCH,TCI-UNIT,BEARING CLUTCH RELEASE,MOUNT |
Tender Data
Bid Details
Quantity
31
Category
HELPER SPRING NO 1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HELPER SPRING NO 1 , NEEDLE BEARING , BOLT HEX , CHANGE OVER SWITCH , TCI-UNIT , BEARING CLUTCH RELEASE , MOUNTING ENGINE REAR , TAPER ROLLER BEARING , ASSY WIPER BLADE , GEAR FLYWHEEL RING , WIPER BLADE , FILTER ELEMENT OIL , ELEMENT OIL FILTER
Pre-Bid & Qualification
Pre-Bid Date
17-09-2026 09:00:00
Pre-Bid Venue
PRE BID INTERACTION IS MANDATORY
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sirmaur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Sirmaur | Sirmaur | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9897698.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
HELPER SPRING NO 1
HELPER SPRING NO 1
NEEDLE BEARING
NEEDLE BEARING
BOLT HEX
BOLT HEX
CHANGE OVER SWITCH
CHANGE OVER SWITCH
TCI-UNIT
TCI-UNIT
BEARING CLUTCH RELEASE
BEARING CLUTCH RELEASE
MOUNTING ENGINE REAR
MOUNTING ENGINE REAR
TAPER ROLLER BEARING
TAPER ROLLER BEARING
ASSY WIPER BLADE
ASSY WIPER BLADE
GEAR FLYWHEEL RING
GEAR FLYWHEEL RING
WIPER BLADE
WIPER BLADE
FILTER ELEMENT OIL
FILTER ELEMENT OIL
ELEMENT OIL FILTER
ELEMENT OIL FILTER
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | HELPER SPRING NO 1 | HELPER SPRING NO 1 | 1 | nos | rajesh.530 | 15 | |
| 2 | NEEDLE BEARING | NEEDLE BEARING | 4 | nos | rajesh.530 | 15 | |
| 3 | BOLT HEX | BOLT HEX | 2 | nos | rajesh.530 | 15 | |
| 4 | CHANGE OVER SWITCH | CHANGE OVER SWITCH | 2 | nos | rajesh.530 | 15 | |
| 5 | TCI-UNIT | TCI-UNIT | 1 | nos | rajesh.530 | 15 | |
| 6 | BEARING CLUTCH RELEASE | BEARING CLUTCH RELEASE | 1 | nos | rajesh.530 | 15 | |
| 7 | MOUNTING ENGINE REAR | MOUNTING ENGINE REAR | 1 | nos | rajesh.530 | 15 | |
| 8 | TAPER ROLLER BEARING | TAPER ROLLER BEARING | 2 | nos | rajesh.530 | 15 | |
| 9 | ASSY WIPER BLADE | ASSY WIPER BLADE | 6 | nos | rajesh.530 | 15 | |
| 10 | GEAR FLYWHEEL RING | GEAR FLYWHEEL RING | 1 | nos | rajesh.530 | 15 | |
| 11 | WIPER BLADE | WIPER BLADE | 8 | nos | rajesh.530 | 15 | |
| 12 | FILTER ELEMENT OIL | FILTER ELEMENT OIL | 1 | nos | rajesh.530 | 15 | |
| 13 | ELEMENT OIL FILTER | ELEMENT OIL FILTER | 1 | nos | rajesh.530 | 15 |
Categories
19
Required Documents
GST certificate
Pan card
Experience certificates (relevant to mechanical spares or similar supply)
Financial statements (audited if available)
EMD/Security deposit documentation (amount not disclosed in data; provide as per bid invitation terms)
Technical bid documents demonstrating product conformity
OEM authorizations or dealership/replica authorizations for supplied items
Sample approval documentation (where applicable)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for Indian Army mechanical spares tender in Sirmaur?
Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorizations along with technical bid. A mandatory sample must be approved before participation. The contract allows up to 25% quantity variation; ensure your bid includes all costs and respects ATC terms.
What documents are required for this tender in Himachal Pradesh?
Required documents typically include GST certificate, PAN, experience certificates in mechanical spares, audited financial statements, EMD submission details, OEM authorizations, technical compliance certificates, and sample approval records. Ensure all documents reflect the 13 listed items in the BOQ.
What is the delivery timeline for the Indian Army spares tender?
Delivery timing is tied to the original delivery order; extension can be calculated using the option clause (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and may extend up to the original delivery period.
What items are covered under the 13 BOQ spares for this bid?
The BOQ includes mechanical components such as HELPER SPRING NO 1, NEEDLE BEARING, BOLT HEX, CHANGE OVER SWITCH, TCI-UNIT, BEARING CLUTCH RELEASE, MOUNTING ENGINE REAR, TAPER ROLLER BEARING, WIPER BLADE, GEAR FLYWHEEL RING, and FILTER ELEMENT OIL, among others in the title. Quantities are not disclosed in current data.
Are samples mandatory for participation in the Indian Army tender?
Yes, a sample must be approved prior to participation. The sample ensures conformity to purchaser requirements and OEM compatibility; failure to submit an approved sample may disqualify bidders.
What are the payment terms for the supply contract in 2026?
Payment terms are not disclosed in the data provided. bidders should await official tender clarification; typically, government contracts may involve milestone payments, but confirm terms within the ATC and final contract.
What are the key eligibility criteria for this army procurement?
Eligibility centers on prior experience in supplying mechanical spares to defense or government bodies, ability to provide OEM-authorized parts, GST compliance, and demonstrated financial stability via audited statements; samples must be approved before bid submission.
Where can I find the specific 25% variation clause details?
Clause details appear under Buyer Added ATC terms: an option to alter quantity by up to 25% at contract and during currency, with delivery periods adjusted accordingly. Read the ATC carefully to ensure full compliance and bid accuracy.