Indian Army Window Air Conditioner Tender Aurangabad Maharashtra 423701 Window AC Procurement 2026
Bid Publish Date
07-Oct-2026, 8:05 pm
Bid End Date
17-Oct-2026, 9:00 pm
Location
Progress
Key Highlights
- • Mandatory 25% quantity variation clause with contracted-rate pricing
- • Must establish functional service center within 30 days of award
- • EFT-based payment terms and mandatory EFT mandate documentation
- • Site visit allowed at bidder cost with indemnity obligations
- • Escalation matrix and service-support commitments required
- • PAN, GSTIN, Cancelled Cheque and bank-certified EFT mandate compulsory
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for Window Air Conditioner units for delivery to Aurangabad, Maharashtra 423701. While exact quantity and value are not disclosed, bidders should prepare for a flexible order with a 25% quantity variation and contract extension at contracted rates. A site visit is recommended but at bidder cost; entrants must accept indemnity terms for site access. Bidders must have functional service centers in the state of each consignee location, or establish one within 30 days of contract award, with payment contingent on documentary evidence. An EFT mandate, GSTIN, PAN, and bank recital are required for vendor code creation. Escalation contacts must be provided by the OEM. The procurement emphasis is on compliant after-sales support and rapid deployment readiness in the Maharashtra region.
- Unique clause: option to increase/decrease quantity up to 25%; delivery period adjustments based on the extended delivery period formula.
- Location-focused requirements ensure state-wide service capability and timely AMC/maintenance setup post-award.
- Documentation readiness includes financial identifiers and bank details to enable EFT-based payments.
Technical Specifications & Requirements
- Product: Window Air Conditioner units (category clearly stated); no BOQ items available.
- Key terms: option clause allows ±25% quantity fluctuation; extended delivery time formula applied, minimum 30 days.
- Site access: optional site visit; bidder bears all costs and indemnifies Buyer/Consignee.
- Service infrastructure: OEM must have a Functional Service Centre in each consignee state or establish within 30 days of award; payment released after evidence.
- Documentation for vendor code: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank; escalation matrix required.
- Availability of service centers and escalation contacts are mandatory for warranty/onsite support.
Terms, Conditions & Eligibility
- EMD/price security: not disclosed in tender data; bidders must comply with standard supplier onboarding docs.
- Payment terms: payment through EFT with required banking details; service center evidence prerequisite for release of payments.
- Delivery: delivery period linked to last delivery order; extension rules apply under the option clause with minimum 30 days.
- Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate, service center proof, and OEM authorizations where applicable.
- Eligibility: need functional service center presence or capability to establish within 30 days; escalation matrix to be provided.
- Clauses: bidder must accept indemnification for site visits and comply with all Buyer Added Terms.
Key Specifications
-
Product/service: Window Air Conditioner
-
Quantity/Scale: Not disclosed; subject to vendor supply constraints
-
Standards/Brand: Not specified; focus on serviceability and installation readiness
-
Delivery/Installation: 30-day minimum timeline to set up service center; option clause governs delivery extension
-
Quality/Testing: Not specified; emphasis on after-sales service and escalation
-
Warranty/Support: On-site or carry-in support depending on warranty terms; service center readiness essential
Terms & Conditions
-
Option to modify contract quantity by ±25% at contracted rates
-
Mandatory functional service centers within each consignee state or 30-day setup
-
EFT-based payments contingent on submitted banking and service evidence
Important Clauses
Payment Terms
Payment via EFT after submission of required bank documents and service-center proof
Delivery Schedule
Delivery period linked to last delivery order; extended by option clause with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; adherence to delivery timelines and service commitments implied
Bidder Eligibility
-
Functional service center presence in Maharashtra or clear plan to establish within 30 days
-
Ability to handle Window Air Conditioner procurement with after-sales support
-
Compliance with EFT-based payment and vendor-code onboarding requirements
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
1
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Window Air Conditioner
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Pre-Bid & Qualification
Pre-Bid Date
14-10-2026 09:00:00
Pre-Bid Venue
Chh Sambhajinagar Mil Station on 14 Oct 2026 at 0900hrs. Attendance in the Pre-Bid Interaction is mandatory for consideration of the bid. Bidders who fail to participate in the mandatory Pre Bid interaction shall not be considered for further evaluation of the Bid.
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Aurangabad
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Aurangabad | Aurangabad | - | - | 5 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9994051.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque
EFT Mandate duly certified by Bank
Proof of Functional Service Centre or plan to establish within 30 days of award
OEM authorization (if applicable) and service capability details
Vendor code creation documents (as per terms)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the window air conditioner tender in Aurangabad Maharashtra 2026?
Bidders should submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate, plus proof of a functional service center or a plan to establish one within 30 days of award. The bid includes an option to increase/decrease quantity by 25% at contracted rates and requires site access indemnities.
What documents are required for the window AC procurement in Maharashtra?
Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, proof of service center readiness (or establishment plan within 30 days), OEM authorizations if applicable, and standard onboarding papers for vendor code creation.
What is the delivery timeline for the Indian Army window AC tender in Aurangabad?
Delivery timing ties to the last original delivery order; an option to extend applies with the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Successful bidders must establish service support accordingly.
What service center requirements are defined for Maharashtra bidders?
Bidders must have a functional service centre in the state of each consignee location or establish one within 30 days of award. Payment is released after documentary evidence of the service center is submitted, along with escalation matrices.
What are the 25% option clause implications for window AC orders?
The purchaser may increase or decrease order quantity by up to 25% at contracted rates during contract placement and within the currency period. Delivery time adjusts based on the extended period, with a minimum 30 days added when applicable.
Which standards or certifications are mandated for the window AC bid in 2026?
No specific standards or certifications are listed in the tender data; emphasis is on service capability, EFT readiness, and dealer/OEM authorizations as part of onboarding and post-sale support.
How will payments be processed for the window AC procurement in Aurangabad?
Payments are EFT-based and contingent on submission of bank-certified EFT Mandate, PAN, GSTIN, and service-center proof. Service-quality milestones and after-sales support are critical for timely disbursements.
What are the eligibility criteria for OEMs participating in this tender?
OEMs must demonstrate capability to establish or already maintain a service center in Maharashtra, provide escalation matrices for service, and submit required onboarding documents including GSTIN, PAN, and EFT Mandate as part of vendor-code creation.