Rural Development Department Bihar Sanitary Napkins Vending Machines Tender 2026 – EMD ₹15500, 25% Quantity Flexibility
Bid Publish Date
04-Sep-2026, 11:00 am
Bid End Date
14-Sep-2026, 12:00 pm
EMD
₹15,500
Location
Progress
Key Highlights
- • Bidder must review ATC document for specific compliance requirements and any OEM authorizations
- • EMD amount clearly stated: ₹15,500 for bid participation
- • Quantity may be increased/decreased by 25% during award and currency of contract
- • Delivery period adjustments follow a defined formula with a 30-day minimum extension
- • No BOQ items published; scope appears to be flexible across locations/sites
- • No explicit technical specifications provided in tender data; seek clarification
- • ATC terms govern variation, delivery scheduling, and bid conformity
Tender Overview
The Bihar Rural Development Department seeks procurement of Sanitary Napkins Vending Machines under the Rural Development Department Bihar framework. The bidding involves an EMD of ₹15,500 and potential quantity adjustments of up to 25% at contract award and during the contract period. Although start/end dates and estimated value are not published, bidders should prepare for flexible delivery aligned to successive delivery orders. The ATC indicates bidder compliance with option-based quantity changes, with delivery time adjustments based on the extended period formula. The absence of BOQ items signals a broad procurement scope and potential modular deployment across multiple sites.
Technical Specifications & Requirements
- Product category: Sanitary Napkins Vending Machines (Q3)
- No explicit technical specifications or performance standards published in the tender data
- No BOQ items listed; no per-item quantities available
- EMD amount: ₹15,500 (to be submitted as part of bid/security)
- ATC/option clause allows ±25% quantity variation at contract placement and during currency, with delivery time recalculation: (Increase in quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Related terms document referenced; bidders should review for any hidden technical expectations or OEM requirements
- Emphasis on compliance with generic acceptance terms and delivery flexibility rather than fixed specs
Terms, Conditions & Eligibility
- EMD: ₹15,500 (required with bid)
- Quantity flexibility: ± up to 25% at award and during contract
- Delivery timeline: Calculated extension; minimum of 30 days if extended
- Delivery period logic: Based on original delivery period and additional quantity
- Documentation: Review ATC for required submissions; ensure bid compliance with option clause
- BOQ: No items listed; confirm scope with issuing authority prior to submission
- Rights of Purchaser: Right to modify quantity and timing as per terms; bidders must comply
Key Specifications
-
Product/service: Sanitary Napkins Vending Machines (Q3) with unspecified technical targets
-
EMD: ₹15,500
-
Quantity variation: ± 25% during award and currency
-
Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
BOQ: 0 items published; scope to be clarified with buyer
-
Standards/Testing: Not specified in data; verify via ATC
Terms & Conditions
-
EMD required: ₹15,500 with bid submission
-
Quantity flexibility up to 25% during contract
-
Delivery period adjustments based on original period with minimum 30 days
Important Clauses
Payment Terms
Not specified in provided data; review ATC for payment schedule once contract is awarded
Delivery Schedule
Delivery time to be recalculated if quantity changes; minimum extension of 30 days
Penalties/Liquidated Damages
Not detailed in tender; verify ATC for LD/penalties during delivery failures
Bidder Eligibility
-
Submit EMD ₹15,500 with bid
-
Compliance with option clause allowing ±25% quantity changes
-
Affirm delivery capability within calculated extension framework
-
Review ATC for any required OEM/authorization documentation
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3)
Advisory Bank
HDFC Bank
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Purbi Champaran
Delivery Pincodes
845422
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Raj Kumar Ram | 845422,Block Office Harsidhi | Purbi Champaran | Bihar | 845422 | 1 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9846495.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST certificate and PAN card
Experience certificates demonstrating prior similar supply (if required by ATC)
Financial statements or turnover documents (as applicable)
EMD payment slip / proof
Technical bid documents and OEM authorizations if specified
Any mandatory compliance certificates referenced in ATC
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending machines tender in Bihar 2026
Bidders should submit the bid with EMD ₹15,500 and complete bidder registration. Review the ATC for the quantity variation allowance of up to 25%, and ensure capability to deliver within the recalculated delivery period. Confirm documentation and OEM authorizations if required.
What documents are required for Bihar sanitary vending machine procurement
Prepare GST certificate, PAN card, EMD proof, and any experience certificates for similar deployments. Include financial statements if requested and any OEM authorizations. Submit technical bid documents and review ATC for additional bidder qualifications.
What are the delivery terms for Bihar vending machine tender 2026
Delivery terms permit a 25% quantity increase during contract and currency. The delivery period extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Ensure readiness to adjust schedules accordingly.
What is the EMD amount for the Bihar vending machine bid
The EMD amount is ₹15,500. Submit along with the bid as per tender instructions. The ATC may define acceptable payment methods and submission format; verify the exact submission portal requirements during bid upload.
Are there any technical specifications for these vending machines
No explicit technical specifications are published in the data. Bidders should await or request clarifications from the buyer and prepare to demonstrate adherence to generic safety, reliability, and performance criteria likely expected for vending machines through OEM documentation and prior deployment records.
What are the eligibility criteria for the Bihar sanitary vending tender 2026
Eligibility includes submission of EMD ₹15,500, ability to comply with the 25% quantity variation, and delivery capability under the calculated extension. Ensure compliance with any OEM authorizations and provide required financial and technical documents per ATC guidance.
When is the bid submission deadline for the Bihar vending machine tender
Deadline details are not provided in the data. Bidders should monitor the procurement portal for updates and ensure readiness with all mandatory documents, EMD, and OEM attestations to avoid last-minute issues once the tender portal opens.