Public Instruction Department Karnataka Laptop Tender Chitradurga 2025 Entry & Mid Level Notebook – 25% Quantity Option
Bid Publish Date
24-Nov-2025, 2:07 pm
Bid End Date
04-Dec-2025, 3:00 pm
EMD
₹14,000
Location
Progress
Key Highlights
- • EMD amount ₹14,000 and online submission potential
- • Advance sample requirement: 7 samples within 7 days
- • Quantity adjustment clause: +/- 25% during contract
- • Delivery timeline mechanics tied to original vs extended delivery period
- • No explicit technical laptop specifications provided in tender
- • Bulk supply must adhere to approved sample without deviations
- • Option clause governs extended delivery time calculations
Tender Overview
Public Instruction Department Karnataka invites bids for Entry and Mid Level Laptop - Notebook (Q2) in Chitradurga, Karnataka. The tender requires an EMD of ₹14,000 and includes an option to adjust quantity by up to 25% during contract and at order placement. Advance samples must be submitted within 7 days of award, with buyer approvals guiding bulk supplies; unapproved samples may trigger modifications or contract termination. A flexible delivery timeline is defined, beginning after the original delivery date, with extended time proportional to the increased quantity. This procurement emphasizes sample conformity, supplier readiness for bulk manufacturing, and adherence to contract-based delivery schedules.
- Organization: Public Instruction Department Karnataka
- Location: Chitradurga, Karnataka
- Category: Entry and Mid Level Laptop - Notebook (Q2)
- EMD: ₹14,000
- Key differentiator: sample-based pre-approval and option to adjust quantity by up to 25%
- Unique aspect: capability to extend delivery time in line with quantity changes and approved sample conformity
Technical Specifications & Requirements
- Product: Entry and Mid Level Laptop Notebook (Q2)
- Sample process: submit 7 samples within 7 days of award; buyer to approve or specify modifications within 7 days post submission; bulk supply must follow approved sample specifications
- EMD: ₹14,000 to be deposited as per tender terms
- Quantity flexibility: up to 25% increase/decrease during contract or currency with contracted rates
- Delivery: timeline starts from the last date of original delivery order; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Compliance: bidders must adhere to option clause and sample-based approval framework; failure to conform may lead to contract termination
Terms, Conditions & Eligibility
- EMD: ₹14,000 required; terms specify online or demand draft payment as applicable
- Sample Approval: advance samples required; 7 samples within 7 days; modifications or rejection timelines defined; bulk supply aligned to approved sample
- Delivery Terms: extension rules apply with proportional time for increased quantity; minimum 30 days for extended period
- Quantity Flexibility: bidder must be prepared to adjust quantities up to 25% at contract award or during currency
- Documentation: participation hinges on compliance with the sample process and option clause; no explicit vendor experience thresholds stated in available terms
- Penalties/LD: not specified in the provided terms, but compliance with sample approvals and delivery schedules implied
Key Specifications
-
Product/service: Entry and Mid Level Laptop - Notebook (Q2)
-
EMD: ₹14,000
-
Quantity flexibility: ±25%
-
Sample submission: 7 samples within 7 days
-
Delivery: post original delivery order; extended period formula
-
Compliance: adherence to advance sample approval framework
Terms & Conditions
-
EMD of ₹14,000 required and payable per terms
-
Advance sample submission: 7 samples in 7 days, approval or modification timeline
-
Quantity adjustment up to 25% during contract at contracted rates
Important Clauses
Payment Terms
EMD of ₹14,000; payment mechanisms to be in line with tender terms (online or DD as applicable)
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time proportional to increased quantity with a minimum of 30 days
Penalties/Liquidated Damages
Not explicitly defined in provided terms; adherence to approved samples and timely delivery implied as performance expectations
Bidder Eligibility
-
Must submit EMD ₹14,000 as per tender requirements
-
Must comply with advance sample submission and obtain buyer approval
-
Must be prepared for up to 25% quantity variation at contract terms
Tender Data
Bid Details
Quantity
14
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
22
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
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Documents 3
GeM-Bidding-8627305.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates (if any) or prior similar supply records
Financial statements or solvency documents
EMD submission receipt or proof of online payment
Technical bid documents confirming laptop category understanding
OEM authorizations or dealership/ distributorship certificates (if applicable)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the laptop tender in Chitradurga Karnataka 2025?
Bidders must submit the required documents (GST, PAN, EMD ₹14,000) and comply with advance sample submission at 7 samples within 7 days. Ensure readiness for 25% quantity adjustments and follow the sample approval process before bulk manufacturing.
What documents are required for the Karnataka laptop procurement?
Required documents include GST registration, PAN, experience certificates, financial statements, EMD payment proof, technical bid documents, and OEM authorizations if applicable. These ensure eligibility and alignment with the sample approval process and delivery terms.
What are the delivery terms for the Chitradurga laptop tender?
Delivery starts from the last date of the original delivery order; extended time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days. Quantity adjustments up to 25% are allowed at contracted rates.
What is the EMD amount for this Karnataka laptop procurement?
The EMD required is ₹14,000. Payment should be completed as per tender terms—online submission or demand draft as specified by the buyer—and must accompany the bid submission.
What is the advance sample process for this laptop tender?
After award, submit 7 samples within 7 days. The buyer will approve or specify modifications within 7 days; bulk supply must follow the approved sample. Delays in approval may reset or extend the delivery timelines as defined.
What specifications are required for the Entry and Mid Level Laptop?
No detailed technical specs are provided; bidders must align with the sample approval framework and category: Entry and Mid Level Laptop - Notebook (Q2). Ensure compliance with the approved sample for bulk delivery and contract execution.
How does quantity variation affect delivery in this tender?
Quantity can vary by up to 25% of bid quantity at contract placement or during currency. The delivery period adjusts proportionally using the stated formula, with a minimum extension of 30 days, ensuring timely fulfillment.
What are the key eligibility criteria for the Karnataka laptop bid?
Eligibility centers on completing EMD submission, complying with the advance sample process, and readiness for quantity adjustments. While explicit experience thresholds are not listed, bidders must demonstrate ability to produce or supply entry/mid-level notebooks per approved specifications.