Indian Army Colour Inkjet Printer and HP LaserJet MFD Printer Tender West Kameng Arunachal Pradesh 2026
Bid Publish Date
13-Oct-2026, 8:36 pm
Bid End Date
24-Oct-2026, 9:00 pm
Location
Progress
Tender Overview
The Indian Army (Department Of Military Affairs) in West Kameng, Arunachal Pradesh invites bids for Colour Inkjet Printer and HP LaserJet MFD Printer procurement. While exact quantity and estimated value are not published, the contract contemplates an option clause allowing ±25% quantity variation and extended delivery windows with prorated time. The procurement emphasizes availability of local service support, and compliance with warranty SLAs, with OEM-backed aftersales obligations. The emphasis on on-site/off-site warranties and service-center presence ensures timely maintenance across consignee locations. Unique tender aspects include dynamic quantity adjustments, service-center establishment within 30 days of award, and dedicated technical personnel during the warranty period.
Technical Specifications & Requirements
- Product categories: Colour Inkjet Printer; HP LaserJet MFD Printer
- Service capability: Functional Service Centre in the state of each consignee; establishment within 30 days if not present
- Warranty & SLA: Adequate number of technical engineers; timely servicing during warranty as per bid SLA
- OEM/Importer requirements: For imported products, registered Indian office of OEM or Authorized Seller; submission of certificate
- Delivery terms: Delivery period linked to original delivery order; option-based extensions with minimum 30 days, calculated as (increased quantity / original quantity) × original delivery period
- Documentation signals: Documentary evidence of service capability; OEM authorization evidence as applicable
- Revenue/financial signals: No explicit EMD value published in the data; no BOQ items
Terms, Conditions & Eligibility
- Quantity variation: ±25% of bid/contract quantity; extended delivery period adjusts accordingly
- Service centers: Must have functional centers in the state(s) of consignee locations; evidence required
- Warranty staffing: Deployment of dedicated service engineers for timely rectification during warranty
- OEM compliance: Imported items require an Indian office for after-sales support; certificate required
- Delivery timing: Original delivery period; additional time as per option clause with minimum 30 days
- Payment terms: Not specified in data; bidders should anticipate standard government terms and verification requirements
Key Specifications
-
Product/service names and category: Colour Inkjet Printer; HP LaserJet MFD Printer
-
Quantities/values: Not specified in data; scope implied by option to vary quantity by ±25%
-
EMD/Estimated value: Not disclosed in tender data
-
Standards/Quality: Not specified; OEM authorization and service criteria implied
-
Delivery/Installation: Delivery period starts from last date of original DO; extended period based on option clause
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contract placement and during currency at contracted rates
-
Functional Service Centre must exist in consignee state or be established within 30 days of award
-
Imported printers require OEM registered office in India for after-sales service; certificate to be submitted
Important Clauses
Option Clause
Purchaser may increase/decrease quantity by up to 25% at placement and during contract currency; delivery period adjusted proportionally with minimum 30 days
Service Centre Availability
Bidder/OEM must have a functional service centre in each consignee state; if absent, must establish within 30 days of award; documentary evidence required
Warranty & SLAs
Adequate dedicated service personnel to attend service requests promptly; servicing/rectification within defined warranty SLAs
Bidder Eligibility
-
Evidence of functional or planned service centre in Andhra Pradesh/consignee states
-
OEM authorization for imported printer models or Indian registered office for after-sales support
-
Capability to meet warranty staffing and SLA commitments
-
Compliance with option-clause delivery timelines and pro-rated extensions
Tender Data
Bid Details
Quantity
6
Category
COLOUR INKJET PRINTER
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
COLOUR INKJET PRINTER , HP LASERJET MFD PRINTER
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
West Kameng
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | West Kameng | West Kameng | - | - | 3 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10030982.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM authorization certificate (for imported printers or OEM-specific models)
Proof of functional/established Service Centre (or plan to establish within 30 days of award)
Technical compliance statement demonstrating printer models meet category requirements (colour inkjet; HP LaserJet MFD)
Company profile and manufacturing/service capability documentation
Delivery schedule proposal aligned with option clause and original delivery period
Any certificates evidencing after-sales support commitments and SLA readiness
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid for the colour inkjet printer tender in West Kameng Arunachal Pradesh 2026?
Bidders should prepare OEM authorization (for imported models) and establish or prove a functional service centre in the concerned state. Ensure delivery plans comply with the option clause, and be ready to demonstrate SLA readiness and warranty staffing. Include all requested documents and confirm model compatibility with HP LaserJet MFD or colour inkjet variants.
What documents are required for the Indian Army printer bid in Arunachal Pradesh?
Submit GST registration, PAN, OEM authorization (if applicable), evidence of service centre setup or plan, technical capability statement for colour inkjet and HP LaserJet MFD printers, company profile, and delivery schedule aligned to original delivery period and potential extensions under the option clause.
What are the delivery terms for the Army printer procurement with option clause?
Delivery starts from the last date of the original delivery order. Quantity can vary by up to ±25%, with extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days. The buyer may further extend up to the original delivery period.
What warranty requirements apply to printer procurement under this tender?
The bidder must deploy dedicated service engineers to meet timely servicing during the warranty period as per SLA. Service center readiness and post-warranty support are required, with evidence of capabilities submitted at bid stage.
Is OEM authorization required for imported printers in this tender?
Yes. Imported products require an OEM or Authorized Seller with a registered Indian office for after-sales support, and a certificate showing this arrangement must be submitted with the bid.
What standards or certifications are specified for this printer tender in Arunachal Pradesh?
The data does not list explicit standards; bidders should provide OEM certifications and evidence of support capabilities. Emphasize HP compatibility for LaserJet MFD models and ensure colour inkjet models meet internal QA and compatibility checks.