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Department Of Atomic Energy CO2 Incubator Tender 2025 – ISI/ISO Compliance, OEM Service in India

Bid Publish Date

12-Dec-2025, 3:47 pm

Bid End Date

24-Jan-2026, 4:00 pm

EMD

₹1,56,000

Location

MUMBAI , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue12-Dec-2025, 3:47 pm
Corrigendum09-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller must have registered India office for after-sales service
  • • Certificate proving OEM authorization and distributor details to be submitted
  • • Scoping includes Supply, Installation, Testing, Commissioning, Training, and Statutory Clearances
  • • 3-year OEM warranty; certificates required at delivery
  • • Functional Service Centre in the state of each consignee; 30 days to establish if absent
  • • EMD payable ₹156,000 via DD to ACTREC; hardcopy delivery within 5 days
  • • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate for vendor code creation
  • • Post-bid: physical demonstration of quoted model may be requested

Categories 15

ANIMAL LABORATORY EQUIPMENT LABORATORY INCUBATING EQUIPMENT EQUIPMENTS FOR LAB LAB EQUIPMENTS EQUIPMENTS FOR LABORATORY LABORATORY INSTRUMENT REFRIGERATED INCUBATORS LAB INSTRUMENT EQUIPMENT FOR LABORATORY MAMMALIAN CELLS LABORATORY EQUIPMENT SCIENTIFIC EQUIPMENT LABORATORY TOOLS EQUIPMENT FOR LAB BEETLE BREEDING EQUIPMENT

Tender Overview

The Department Of Atomic Energy seeks a CO2 incubator (Q3 category) with end-to-end supply including installation, testing, commissioning, operator training, and any statutory clearances. The bid requires an EMD of ₹156,000 and mandates OEM or authorized seller presence in India for after-sales service. The successful bidder must demonstrate a well-established service network in India and provide OEM Warranty certificates at delivery. A post-bid physical model demonstration may be required after technical bid opening. Scope encompasses delivery to consignee location, with complete component costs included in the bid price.

Technical Specifications & Requirements

  • Product: CO2 Incubator (Q3 category)
  • Scope: Supply, Installation, Testing, Commissioning, and Operator Training; statutory clearances if any
  • Warranty: 3 years from final acceptance or after installation/commissioning completion; OEM warranty certificates required at delivery
  • Service & Support: Functional service centres in the state of each consignee; establishment within 30 days of contract award if not already present; evidence must be provided for payment release
  • OEM/Authorized Seller: Certificate of registered India office required; authorization form with OEM details to be submitted
  • Demonstration: Post-technical bid opening, a physical model demonstration may be arranged by the buyer
  • EMD/Submission: EMD in INR; DD allowed to be issued to Director ACTREC, with hard copy delivered within 5 days of bid end date

Terms, Conditions & Eligibility

  • EMD: ₹156,000; DD payable to Director ACTREC, Navi Mumbai; scanned DD proof to be uploaded
  • Warranty & After-Sales: 3-year warranty; service centers established in India; response/rectification for breakdown during warranty
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if using authorized distributor; vendor code creation requirements
  • Delivery/Installation: Supply, installation, testing and operator training included; on-site or carry-in as per scope; installation by OEM-certified resources
  • Submission: Bidders must provide proofs of service centers and OEM affiliations; hardcopy must reach within 5 days of bid end date

Key Specifications

  • Product category: CO2 incubator (Q3)

  • Scope: supply, installation, testing, commissioning, operator training

  • Warranty: 3 years from acceptance or completion of installation

  • Service centre: must exist in state of each consignee; establish within 30 days if absent

  • EMD: ₹156,000; DD payable to Director ACTREC

Terms & Conditions

  • EMD ₹156,000 via DD to ACTREC; hardcopy delivery within 5 days

  • 3-year OEM warranty; certificates required at delivery

  • Authorisation from OEM for authorized distributors; India-based service support

Important Clauses

Payment Terms

EMD amount and DD submission process; payment terms not explicitly stated beyond warranty and service obligations

Delivery Schedule

Delivery, installation, and commissioning are included in scope; service centre establishment within 30 days if not present

Penalties/Liquidated Damages

Not explicitly detailed in provided terms; potential penalties may apply as per standard SOPs for timely delivery and service responsiveness

Bidder Eligibility

  • OEM or Authorized Seller with registered Indian office for after-sales service

  • Proof of OEM authorization and distributor details submitted

  • Functional Service Centre in each consignee state or commitment to establish within 30 days

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Closed: 14 February 2025
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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT mandate certified by bank

5

OEM authorization certificate / distributor authorization

Corrigendum Updates

2 Updates
#1

Update

09-Jan-2026
#2

Update

09-Jan-2026

Extended Deadline

24-Jan-2026, 4:00 pm

Opening Date

24-Jan-2026, 4:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for CO2 incubator tender in India for DAE 2025

Bidders must meet eligibility criteria for OEM or authorized distributor status, provide India-based after-sales support proof, and submit the EMD of ₹156,000 via DD to Director ACTREC. Include PAN, GST, EFT mandate, and OEM authorization. Demonstrations may follow the technical bid opening.

What documents are required for CO2 incubator bid in Mumbai 2025

Required docs include PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization or distributor authorization forms. EMD must be confirmed with a scanned DD copy uploaded and hard copy mailed within 5 days of bid end date.

What are the warranty terms for the CO2 incubator tender

The warranty is 3 years from final acceptance or after installation/commissioning completion. OEM warranty certificates must be submitted at delivery, and service centers must be established in India with documented proof for after-sales support.

What are the installation and training requirements for this tender

Scope includes supply, installation, testing, commissioning, and operator training. Installation must be performed by OEM-certified personnel or OEM-authorized resellers; training to operators is included within the bid scope, with statutory clearances addressed if applicable.

What is the EMD amount and payment method for the bid

EMD is ₹156,000. Payment may be by Demand Draft in favor of Director ACTREC, payable at Navi Mumbai. A scanned DD must be uploaded, and the hard copy delivered within 5 days of bid end date.

What service center requirements exist for the awarded vendor

Bidders must have a functional service centre in the state of each consignee location; if not present, establish one within 30 days of contract award. Payment release is contingent on documentary evidence of the service center.

How to verify OEM authorization for the CO2 incubator

Provide an Authorization Form/certificate detailing OEM name, designation, address, email, and phone. The form should confirm that the bidder is an authorized reseller or service provider for the OEM with the India-based support capability.