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Indian Army Microscopes Slide Coverslips Tender IS 3099 (Q4) 2025 - Department Of Military Affairs

Bid Publish Date

26-Nov-2025, 12:54 am

Bid End Date

17-Dec-2025, 11:00 am

Value

₹2,68,215

Location

PUNE , MAHARASHTRA

Progress

Issue26-Nov-2025, 12:54 am
AwardPending
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Quantity

3468

Category

Microscopes Slide Coverslips as per IS 3099

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/manufacturer authorization required with explicit OEM details
  • • IS 3099 (Q4) compliant slide coverslips specification
  • • AFMC Board conducts post-receipt inspection
  • • Demurrage at 0.5% of contract value per day after 48 hours
  • • Shelf-life clauses: domestic 5/6th, imported 2/3rd of expiry
  • • Repeat orders up to 50% of original quantity
  • • Mandatory replacement of unconsumed stocks 3 months before expiry
  • • Non-submission of certificates leads to rejection

Categories 3

VETERINARY EQUIPMENT SCIENTIFIC INSTRUMENT MICROSCOPES SLIDE COVERSLIPS

Tender Overview

Indian Army (Department of Military Affairs) invites bids for Microscopes Slide Coverslips as per IS 3099 (Q4) with a quoted estimated value of ₹268,215. The procurement involves post-receipt inspection by Board of Officers, AFMC and requires submission of essential certificates; demurrage applies if rejected items are not lifted within 48 hours at 0.5% of contract value per day. Manufacturer authorization and replacement of unconsumed stocks 3 months before expiry are mandatory. Repeats orders up to 50% of original quantity may be placed. Shelf-life rules: domestic 5/6th, imported 2/3rd of expiry duration.

The opportunity targets suppliers able to provide IS 3099-compliant slide coverslips with OEM support, ensuring non-obsolescence for at least seven years of market life and adherence to DFAR-like delivery discipline. The tender emphasizes pre-dispatch inspection not applicable, but post-receipt verification is explicit.

Technical Specifications & Requirements

  • Product/Category: Microscopes Slide Coverslips conforming to IS 3099 (Q4)
  • Estimated value: ₹268,215; no BOQ items available
  • Inspection: Post-receipt inspection by Board of Officers, AFMC; pre-dispatch not applicable
  • Shelf life: Domestic products must have expiry life of at least 5/6th of duration; imported 2/3rd
  • Delivery terms: Demurrage not to exceed 0.5% of contract value per day after 48 hours for rejection; destruction after 1 month if unlifted
  • Authorization: OEM/manufacturer authorization required; replacement of unconsumed stocks 3 months prior to expiry
  • Quality/control: Certificates/documents mandatory; non-submission leads to rejection
  • DP extension: Contractor must apply one week prior to expiry; extension duty lies with contractor

Terms, Conditions & Eligibility

  • EMD/Security: Not specified in data; bidders must be ready to provide required security per ATC
  • Delivery timeline: Extensibility governed by DP extension rules; failure incurs 0.5% weekly breach charges
  • Warranty/After-sales: Replacement obligations for stock nearing expiry; 5/6th shelf-life rule for domestic products
  • Documentation: GST, PAN, experience certificates, financials, OEM authorizations, technical bid docs; ensure all cited certificates are uploaded
  • Repeat orders: Up to 50% of original quantity under same terms and prices
  • Generic clause: Ensure product not end-of-life within next 7 years; avoid obsolescence
  • Inspection: Post-delivery acceptance inspection mandated by AFMC; non-conformance triggers remedies

Key Specifications

  • Product name: Microscopes Slide Coverslips

  • Standard: IS 3099 (Q4) compliant

  • Quantity/Value: ₹268,215 estimated; exact BOQ not provided

  • Inspection: Post-receipt by AFMC Board

  • Shelf-life: domestic 5/6th of expiry duration; imported 2/3rd

  • Delivery: DP with weekly extension rights; penalties 0.5% weekly

Terms & Conditions

  • Post-delivery acceptance inspection by AFMC Board

  • 0.5% contract value demurrage per day after 48 hours

  • 3-month expiry-stock replacement undertaking required

  • 50% repeat order capacity under same terms

  • 7-year market life not-to-be-end-of-life required

Important Clauses

Payment Terms

Payment terms aligned with delivery and acceptance; EMD/Security as per ATC; no advance specified in data

Delivery Schedule

Delivery under DP; extension requests to be filed one week before expiry; penalties for late delivery apply at 0.5% per week

Penalties/Liquidated Damages

Demurrage at 0.5% of contract value per day if items rejected and not lifted within 48 hours; destruction after one month

Bidder Eligibility

  • Must provide OEM authorization and product not end-of-life within 7 years

  • Experience in supplying optics or micro-lab consumables

  • Compliance with IS 3099 (Q4) and relevant standards

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply

4

Financial statements (past 3 years)

5

EMD/Security deposit documents (as applicable)

6

Technical bid documents showing IS 3099 (Q4) compliance

7

OEM/manufacturer authorization certificate

8

Certificates requested in ATC/Corrigendum (if any)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for IS 3099 (Q4) coverslips tender in India

Bidders must submit GST, PAN, experience certificates, financials, and OEM authorization; ensure IS 3099 (Q4) compliance. Include technical bid documents and certificates requested in ATC. Post-receipt inspection by AFMC Board is mandatory; demurrage terms apply for delays or rejections.

What documents are required for the Indian Army coverslips tender

Required documents include GST registration, PAN, past two or three years’ financial statements, experience certificates for similar supplies, OEM authorization, technical bid showing IS 3099 compliance, and EMD/security documents as applicable per ATC. All certificates must be uploaded with the bid.

What are the shelf-life requirements for domestic vs imported coverslips

Domestic products must have expiry life equal to at least 5/6th of total expiry duration; imported products require 2/3rd of expiry duration. This ensures adequate post-delivery usability and minimizes stock obsolescence risk for the Indian Army.

When is demurrage charged for rejected microscope coverslips

Demurrage is charged at 0.5% of the contract value per day if rejected items are not lifted within 48 hours. If unlifted for a full month, the items are destroyed at the station board of officers’ disposal and no claim is admitted.

What is the repeat-order allowance for this procurement

The purchaser may place repeat orders for the same goods up to 50% of the originally contracted quantity under the same terms, conditions, and prices. This enables supply continuity if demand increases within the original contract framework.

What standards govern the IS 3099 slide coverslips for this bid

All coverslips must be IS 3099 (Q4) compliant; bidders should provide certifications demonstrating conformance to the standard and OEM authorizations. The AFMC Board will verify post-delivery compliance prior to final acceptance.

What are the inspection arrangements for this Army tender

Post-receipt inspection is conducted by the Board of Officers, AFMC; pre-dispatch inspection is not applicable. Vendors must be prepared for onsite verification and provide all requested certificates and documentation during acceptance testing.

What happens if the supplier fails to replace unconsumed stock

The contract requires replacement of unconsumed stocks three months before expiry, at no cost. Failure to comply exposes the supplier to contractual remedies and possible penalties as specified in the ATC and contract terms.

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