Himachal Pradesh University Shimla Microscopes Procurement IS 4381 IS 5204 2026
Bid Publish Date
01-Aug-2026, 4:07 pm
Bid End Date
22-Aug-2026, 3:00 pm
EMD
₹50,000
Location
Progress
Key Highlights
- • Brand/OEM requirement: Manufacturer Authorization mandatory for non-OEM bidders
- • Technical standards: IS 4381 and IS 5204 compliance for microscopes
- • Data sheet verification: Mandatory data sheet upload with bid
- • Malicious code certificate: Embedded malware and IPR risk certifications required
- • Delivery/installation: On-site installation at Department of Biotechnology, Shimla
- • Eligibility: 3 years govt procurement experience for similar products
- • EMD: ₹50,000; bidding includes essential accessories in pricing
Tender Overview
Himachal Pradesh University, Shimla invites bids for pathological and research microscopes that conform to IS 4381 and IS 5204 (Q3 category). The procurement encompasses delivery and installation at the Department of Biotechnology, Multi Faculty Building Phase 1, Summer Hill, Shimla-5. The estimated value is not disclosed, but the tender mandates an EMD of ₹50,000. The scope emphasizes non-obsolescence with a minimum 7-year market life post-bid. Bidders must provide a Data Sheet matching technical parameters and obtain OEM/manufacturer authorization if applicable. The contract requires compliance with data integrity and malware-free software as a Malicious Code Certificate. The procurement targets suppliers with proven govt sector experience and reliable after-sales support. Unique aspects include mandatory installation/commissioning and inclusion of essential accessories in bid pricing.
Technical Specifications & Requirements
- Product category: Microscopes for pathological and research use per IS 4381, IS 5204 (Q3).
- Data Sheet submission: Upload a detailed data sheet with bid documents to validate specifications.
- Malicious code certificate: Required attestations confirming absence of embedded malware and IP violation risk.
- Manufacturer Authorization: If bidder is not OEM, supply OEM authorization details.
- Experience criteria: Bidder or OEM must have supplied similar products to central/state govt bodies for 3 years before bid opening; provide relevant contracts.
- Installation obligation: Delivery and installation/commissioning at the Shimla campus as specified.
- Accessories inclusion: All essential installation accessories must be included in bid price.
Terms, Conditions & Eligibility
- EMD: ₹50,000.
- QB/Delivery Address: Department of Biotechnology, HP University, Shimla-5.
- Financial standing: No liquidation or bankruptcy; bidder to upload an undertaking.
- Data integrity: Upload Data Sheet; mismatch may lead to rejection.
- Warranty/Support: Not explicitly stated; implied post-installation service scope.
- OEM authorization: Required when bidding via authorized distributors.
- End-of-life: Offered products must have at least 7 years residual market life.
- Payment terms: Not specified in data; standard govt norms may apply.
- Penalties: Not specified; ensure compliance with govt procurement guidelines.
Key Specifications
-
Product: Microscopes for pathological and research use
-
Standards: IS 4381, IS 5204 (Q3)
-
EMD amount: ₹50,000
-
Delivery location: Department of Biotechnology, HP University, Shimla-5
-
Experience: 3 years in supplying similar govt category microscopes
-
Data Sheet: Must match offered parameters
-
OEM authorization required if bidder is not the original manufacturer
-
Malicious Code Certificate to certify no embedded malware and IP infringements
Terms & Conditions
-
EMD of ₹50,000 and certification of non-breach of financial health
-
3 years govt sector experience for similar products with contract proofs
-
OEM authorization or manufacturer-backed bidding; data sheet matching
-
Mandatory data sheet, malware-free certificate, and essential accessories included
Important Clauses
Malicious Code Certificate
Bidder must certify absence of embedded malicious code; breach may lead to contract termination and liability for damages.
Manufacturer Authorization
If bidding through distributor, provide OEM authorization with contact details and scope of supply.
Installation & Accessories
Successful bidder must install and commission on-site; all essential accessories must be included in bid price.
Bidder Eligibility
-
3 years of regular govt or PSUs procurement experience for similar microscopes
-
Not under liquidation or bankruptcy; provide undertaking
-
Data Sheet alignment with offered product; no parameter mismatch
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
11
OEM Avg. Turnover
40
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Microscopes - Pathological and Research as per IS 4381, IS 5204, IS 4381, IS 5204 (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Shimla
Delivery Pincodes
171005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Duni Chand | 171005,HIMACHAL PRADESH UNIVERSITY, GYAN-PATH, SUMMER-HILL, SHIMLA. | Shimla | Himachal Pradesh | 171005 | 1 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9695262.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates showing 3 years govt/similar prior supply
Contract copies for similar items to Central/State Govt or PSUs
Data Sheet for offered microscopes
Malicious Code Certificate
OEM Authorization/Manufacturer Authorization (if bidding through distributor)
Account Payee Demand Draft or online payment proof for EMD ₹50,000
Technical bid documents and product specifications
Any installation/comissioning plan and after-sales support details
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid on the microscope tender in Shimla for HP University 2026?
Bidders must submit GST, PAN, 3 years govtContracts proof, EMD ₹50,000 via online or DD, Data Sheet matched to IS 4381/IS 5204, and OEM authorization if bidding through distributor; installation at Department of Biotechnology Shimla; Malicious Code Certificate required.
What documents are required for Himachal Pradesh University microscope procurement?
Submit GST Certificate, PAN, experience contracts for govt bodies (3+ years), EMD ₹50,000, OEM authorization if applicable, detailed Data Sheet for offered microscopes, Malicious Code Certificate, installation plan, and technical bid documents with product specs.
What standards must the microscopes comply with in this tender?
Microscopes must conform to IS 4381 and IS 5204 standards; ensure the Data Sheet reflects exact parameter alignment and include any IS conformity certificates if available.
What is the EMD amount and submission mechanism for this bid?
The EMD is ₹50,000; submit via Account Payee Demand Draft or online payment as per tender guidelines; ensure EMD is valid through bid opening and attach receipt/cank no to the bid package.
What installation requirements are specified for this microscope supply?
Delivery must include on-site installation and commissioning at the Shimla campus; the bid must include all essential accessories as part of the price; installation address is HP University Department of Biotechnology, Shimla-5.
How long must the supplier have prior govt procurement experience for similar microscopes?
Bidders or OEMs must demonstrate 3 years of regular supply to Central/State Govt organizations or PSUs prior to bid opening; provide copies of relevant contracts with this bid.