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Hindustan Copper Limited CAMC for 6 KVA Online UPS Balaghat Madhya Pradesh 2026 Tender

Bid Publish Date

30-May-2026, 5:10 pm

Bid End Date

20-Jun-2026, 3:00 pm

Value

₹1,77,000

Location

BALAGHAT , MADHYA PRADESH
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Progress

Issue30-May-2026, 5:10 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Security Deposit: 10% of contract value including GST with 5% initial due within 30 days
  • • Retention: 5% from RA Bills, refundable after six months against BG substitution
  • • BG/SD Validity: BG must cover contract period plus DLP plus 60 days
  • • Performance Link: Payment withheld until contractor performance is certified
  • • Scope: CAMC for 2 x 6 KVA Online UPS in Underground Mine Communication System
  • • Variation: Tender allows up to 25% quantity/duration adjustment on agreed terms
  • • Environment: Maintenance for underground mine UPS installations requiring high reliability

Categories 6

TECHNICAL SERVICES OTHER SERVICE UPS ATM WATER LEVEL RECORDER MICROCENTRIFUGES

Tender Overview

Hindustan Copper Limited invites bids for a Comprehensive Annual Maintenance Contract (CAMC) for 2 Nos of 6 KVA Online UPS installed in the Underground Mine Communication System (UGMCS) at Balaghat, Madhya Pradesh (481001). Estimated value is ₹177,000. This procurement covers routine maintenance and support services for critical UPS units, ensuring uninterrupted power/back-up for underground operations. The scope is restricted to the CAMC of the specified UPS assets located on site in Balaghat. A key differentiator is the specialized underground mine environment requiring reliable UPS uptime and service continuity.

Technical Specifications & Requirements

  • Product/Service: Comprehensive Annual Maintenance Contract for 2 x 6 KVA Online UPS deployed within the Underground Mine Communication System (UGMCS)
  • Location: Balaghat, Madhya Pradesh 481001
  • Estimated Value: ₹177,000
  • Security/Performance: 10% of total contract value as Security Deposit; initial 5% within 30 days of LOI/WO; remaining **5% recovered from RA Bills at 10% deduction until BG replacement; BG validity to cover entire contract plus DLP plus 60 days; 18% p.a. penal interest for SD delays
  • Delivery/Execution: CAMC to commence after LOI/WO; monthly/regular maintenance as per UPS OEM guidelines; ensure continued uptime for underground operations
  • Contract Flexibility: Option Clause allows up to 25% change in quantity or duration at contract issue and post-issue with consent; lumpsum scope may allow 25% value variation with vendor consent
  • Notes: EMD not specified; bank guarantees must follow HCL formats; payment pending performance verification

Terms, Conditions & Eligibility

  • Security Deposit: 10% of total contract value including GST; initial 5% within 30 days; balance 5% drawn from RA Bills
  • Deposit Guarantee: Bank Guarantee or Insurance Security Bond; initial BG validity to cover entire contract plus DLP plus 60 days
  • Penalties: 18% per annum penal interest for SD delays; retention money refundable after six months with equivalent BG
  • Payment: Payment withheld until performance verification; EMD details not separately specified in data
  • ATC/Clauses: Buyer added terms include scope variation up to 25% and related acceptance requirements
  • Documentation: Compliance with HCL’s formats for SD/Bank Guarantee; GST/PAN/experience certificates typically required per standard tender practice

Key Specifications

  • Product/service name: Comprehensive Annual Maintenance Contract for 2 Nos of 6 KVA Online UPS

  • Location: Balaghat, Madhya Pradesh

  • Estimated contract value: ₹177,000

  • Security Deposit: 10% of total value; initial 5% due within 30 days; remaining 5% via progressive bills

  • Bank Guarantee: Valid through contract period + DLP + 60 days, per HCL format

  • Performance penalties: 18% p.a. for SD delays; retention refundable after 6 months with BG substitution

Terms & Conditions

  • 10% contract value SD required; initial 5% within 30 days

  • Balance 5% recovered from RA Bills with biannual BG substitution

  • Bank Guarantee must cover entire contract period and DLP plus 60 days

  • Payments withheld until performance verification is completed

  • Up to 25% variation in quantity or scope with vendor consent

Important Clauses

Payment Terms

Payment will be withheld until completion and performance verification; SD must be submitted within 30 days; BG must remain valid through DLP plus 60 days

Delivery Schedule

CAMC services to begin after LOI/WO; routine maintenance intervals to align with UPS OEM recommendations

Penalties/Liquidated Damages

Penal interest at 18% per annum for delayed SD submission; partial retention release after 6 months on BG substitution

Bidder Eligibility

  • Proven experience in CAMC for UPS or critical power systems

  • Proof of GST registration and financial stability

  • Capability to issue secure Bank Guarantee as per HCL format

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Customized AMC/CMC for Pre-owned Products - M19572 Comprehensive Annual Maintenance Contract CAMC for 02 Nos of 6 KVA Online UPS installed in Underground Mine Communication System UGMCS; Comprehensive Annual Maintenance Contract CAMC for 02 Nos of 6 ..

Authority Records

MINISTRY OF MINESHINDUSTAN COPPER LIMITED
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Documents 6

GeM-Bidding-9399907.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for CAMC of UPS or similar critical power systems

4

Financial statements or turnover proof relevant to CAMC services

5

Bid security/EMD documentation (where applicable) and any SD/Bank Guarantee forms

6

Technical bid documents indicating scope of CAMC and service levels

7

OEM authorization or service capability certificates (if required)

8

Bank details for NEFT/RTGS payments and BG issuance (as applicable)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for CAMC of 6 KVA UPS in Balaghat?

Bidders should submit GST, PAN, and experience certificates, along with CAMC technical bid and OEM authorizations. Ensure compliance with HCL bank guarantee formats and provide Security Deposit of 10% of contract value. The project location is Balaghat, MP with an estimated value of ₹177,000.

What documents are required for Hindustan Copper UPS CAMC tender?

Submit GST certificate, PAN card, experience certificates for UPS CAMC, financial statements, EMD/SD documents where applicable, technical bid, OEM authorizations, and bank details for NEFT/RTGS. Ensure 30-day window for initial SD submission and BG validity through DLP.

What are the security deposit requirements for this CAMC?

Security Deposit totals 10% of contract value including GST. An initial 5% is due within 30 days of LOI/WO, with the remaining 5% recovered from progressive RA Bills at 10% deduction; BG must be valid for the entire contract plus DLP and 60 days.

What is the contract value and scope for the UPS CAMC?

Estimated contract value is ₹177,000 for CAMC of 2 x 6 KVA Online UPS installed in Underground Mine Communication System (UGMCS) at Balaghat, MP. Scope covers comprehensive maintenance, service, and uptime reliability for critical underground operations.

What are the delivery and payment terms for this tender?

CAMC commencement follows LOI/WO with maintenance as per OEM guidelines. Payment is withheld until performance verification; SD deadlines apply with 18% p.a. penalty for SD delays; BG validity must extend through contract plus DLP.

Are there quantity adjustment rights in this CAMC tender?

Yes, the buyer may adjust contract quantity or duration up to 25% at contract issue and through implementation per Clause 25, with consent from the service provider for any scope expansion.

What are the key eligibility criteria for the CAMC tender in MP?

Eligible bidders must demonstrate UPS CAMC experience, possess GST/PAN, provide financial stability documentation, and have capacity to furnish BG per HCL format. OEM authorization is preferred for authentic service capability in the 6 KVA UPS domain.

What standards or certifications are required for the UPS CAMC?

The tender requires adherence to UPS maintenance best practices and BG compliance per HCL formats; while IS/ISO standards are not explicitly listed, bidders should align with OEM maintenance specifications and ensure reliable UPS uptime for underground operations.

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