Indian Air Force Painting Services Vadodara Gujarat P-18 Radar System - 2026 Tender Notice
Progress
Key Highlights
- • Mandatory escalation matrix and toll-free service support number for post-award service
- • Firm must upload all bidder certificates and ATC documents on firm letterhead
- • No BOQ items published; scope confirmation required for painting of P-18 radar system vehicles
- • Procurement body: Indian Air Force, Department Of Military Affairs, Vadodara, Gujarat
- • Estimated contract value: ₹81,420.00; EMD amount not disclosed
- • ATC clauses require signing on each page by head of firm or authorized representative
- • Compliance with documentation and timely service support are critical evaluation factors
Tender Overview
Indian Air Force (Department Of Military Affairs) invites bids for Professional Painting Service - Metals specifically for PAINTING OF P 18 RADAR SYSTEM, VEHICLES in Vadodara, Gujarat (390001). The estimated contract value is ₹81,420.00. No BOQ items are listed, indicating a narrow scope focused on surface preparation, coating, and finish for radar system vehicles. The procurement emphasizes service quality and post-award support, with mandatory bidder documentation and supplier responsiveness as differentiators. A unique element is the need for clear service escalation and dedicated support channels to ensure uninterrupted maintenance through the contract period.
Technical Specifications & Requirements
- No formal technical specifications published in the tender data. Requesting bidders to confirm capability for metals painting on sensitive radar vehicles and ensure compatible coatings for outdoor exposure.
- Mandatory service features include an Escalation Matrix with telephone numbers and a Dedicated/toll-free service support line.
- Bidders must upload all required certificates and documents as per the Bid Document, ATC, and any corrigenda; non-submission leads to techno-commercial disqualification.
- The ATC clauses require firm-wide letterhead submission, stamped and signed by the head or authorized representative on each page.
- Emphasized: compliance with buyer-specified documentation, timely communication, and post-sale support.
Terms, Conditions & Eligibility
- Escalation matrix & toll-free service support must be provided by the bidder or OEM.
- Submission of all certificates/documents specified in the Bid Document, ATC, and Corrigendum is mandatory.
- Bidders must sign and stamp all pages of the Buyer Uploaded ATC on firm letterhead; failure results in disqualification.
- No BOQ items are listed; ensure readiness for scope confirmation and acceptance criteria at evaluation.
- EMD not disclosed; verify whether separate security deposit applies during bid submission.
Key Specifications
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Painting of P-18 radar system vehicles
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Estimated value: ₹81,420.00
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Location: Vadodara, Gujarat
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Standards/Certification: Not specified in data; bidders should ensure standard metal painting practices and documentation compliance
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Service support: Escalation matrix and toll-free number required
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Documentation: Upload all required certificates per ATC and Corrigendum
Terms & Conditions
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Escalation matrix with telephone numbers for service support
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Dedicated toll-free service number required
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Mandatory submission of all certificates and ATC documents
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Firm letterhead stamping and signing on all ATC pages
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No BOQ items published; scope confirmation needed during bidding
Important Clauses
Payment Terms
Not disclosed in the data; bidders should confirm payment terms during bid submission and at contract award.
Delivery Schedule
Not specified; procurement likely requires timely painting work and handover per IAF requirements.
Penalties/Liquidated Damages
Not specified; bidders should review tender terms for LD provisions in ATC.
Bidder Eligibility
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Experience in metal painting services for aerospace or defense-related equipment
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Compliance with applicable GST, PAN, and financial documentation
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Ability to provide dedicated service support with escalation matrix
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Professional Painting Service - Metals; NA, PAINTING OF P 18 RADAR SYSTEM; PAINTING OF P 18 RADAR SYSTEM, Vehicles
Delivery Details
Delivery Locations
1
Delivery Cities
VADODARA CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | VADODARA CITY | VADODARA CITY | - | - | Project / Lumpsum Based | - | Quantity as per the Unit of Measurement selected in the specification : 1 |
Authority Records
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Documents 5
GeM-Bidding-9742941.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
05-Sep-2026, 3:30 am
Opening Date
05-Sep-2026, 4:00 am
Categories
4
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Required Documents
GST certificate
PAN card
Experience certificates related to metal painting
Financial statements (as required by conditions)
EMD/Security deposit documentation (if applicable; not disclosed)
Technical bid documents (compliance certificates, methodology, schedules)
OEM authorizations (if bidding as an OEM)
Bidder's Escalation Matrix and dedicated toll-free service details
Firm letterhead stamped and signed copies of Buyer Uploaded ATC pages
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on the Vadodara painting tender in Gujarat 2026 for P-18 radar vehicles
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD (if applicable), along with technical compliance documents. Include OEM authorization if applicable and ensure ATC pages are signed on firm letterhead. Prepare escalation matrix and toll-free support details for service post-award.
What documents are required for IAF painting tender in Vadodara 2026
Submit GST certificate, PAN, experience certificates in metal painting, financial statements, EMD documentation, technical bid documents, OEM authorizations if needed, and the Buyer Uploaded ATC pages signed on firm letterhead. Ensure all pages are stamped and signed by a senior representative.
What are the technical painting requirements for P-18 radar system vehicles
Although no formal spec is published, bidders should confirm capability for aerospace-grade metal painting suitable for outdoor radar vehicle exposure, including surface prep, primer, topcoat, and finish. Provide method statements and ensure compatibility with radar components and environmental resilience.
When is the delivery/completion required for the Vadodara painting work
The tender data does not specify a delivery timeline; bidders must seek clarification during bid submission and align with IAF project schedules. Prepare a proposed schedule with milestones for surface prep, coating, curing, and handover.
What are the payment terms for IAF painting services in Gujarat
Payment terms are not disclosed in the tender; bidders should confirm terms during negotiation. Typically, contracts may include milestone-based payments linked to inspection clearance and acceptance of painted radar vehicle components.
What is the EMD amount for this IAF procurement in Vadodara
The EMD amount is not disclosed in the tender data. Verify with the tendering authority or during bid submission if a security deposit or EMD is required and the acceptable payment method.
What certificates are required to participate in the IAF tender in Gujarat
Submit mandatory certificates per ATC, including GST, PAN, and experience proofs in metal painting. Ensure OEM authorizations if applicable, and attach a signed firm-letterhead ATC as requested on every page to avoid disqualification.
How to ensure service support readiness for IAF painting contract
Provide a dedicated toll-free service number and an escalation matrix with contact persons. Ensure post-award support readiness, including response times, spare parts availability, and a clear escalation path for critical issues related to painted radar system vehicles.