Indian Army Department Of Military Affairs Procurement Tender for Office & Medical Forms, Diaries & Registers 2026 India
Bid Publish Date
07-Sep-2026, 11:08 am
Bid End Date
21-Sep-2026, 12:00 pm
Location
Progress
Key Highlights
- • OEM authorization required for distributors; supply chain clarity
- • 25% quantity variation right during contract and extended delivery timing formula
- • Turnover criteria for bidders and OEM based on last three years of financials
- • Goods-only scope; no installation or services specified
- • Documentation: audited financials or CA/Cost Accountant certificate to prove turnover
Tender Overview
The procurement is led by the Indian Army under the Department of Military Affairs for a suite of printed administrative and medical forms and accessories. The scope includes items such as ACR White Folder Offrs, Treatment and Follow Up Books, a 300-page Diary for QM Office, various CH EC printed folders, Writing Pads, and multiple medical forms (Endoscopy, Colonscopy, Biopsy FNAC, ERCP consent, etc.). The contract is limited to the supply of goods, with a potential 25% quantity variation allowed by the purchaser, and the OEM/distributor authorization is required where applicable. The absence of start/end dates and an explicit estimated value necessitates careful bid scoping. The tender emphasizes manufacturer turnover considerations and the need for compliant suppliers with valid OEM authorizations.
Technical Specifications & Requirements
- Scope of supply: Goods only; no services included.
- BoQ items: 22 items listed, but specific quantities/units are not provided in the data.
- Delivery flexibility: Purchase may increase/decrease quantity up to 25% at contract, with related delivery time adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Distributor/OEM requirements: If using an Authorized Distributor, submit OEM authorization detailing name, designation, address, email, and phone.
- Turnover criteria: Bidder and OEM must meet minimum average annual turnover for last three years as stated in the bid document; if the bidder/ OEM is <3 years old, turnover for completed years after incorporation is considered.
- Scope clarity: Only supply of goods; no installation or services are included.
- Documentation: Upload audited balance sheets or CA/Cost Accountant certificate to demonstrate turnover.
Terms, Conditions & Eligibility
- EMD: Not specified in the data provided (verify in bid document).
- Delivery terms: Delivery period to commence after final delivery order; option clause may extend time as described above.
- Payment terms: Not specified here; verify in contract terms.
- Financial health: Bidder must not be under liquidation or bankruptcy; provide undertaking with bid.
- OEM authorization: Required for distributors; submit full OEM authorization details.
- Scope & compliance: Only goods; ensure compliance with all stated turnover requirements and provide necessary financials and certifications.
Key Specifications
-
Product/service names: ACR White Folder Offrs, Treatment and Follow Up Book, Diary 300 Pages QM Office, Dak Folder CH EC Printed, Writing Pad Consultant, various medical forms (Endoscopy, ERCP, FNAC, Crohn’s/Ulcerative Colitis forms, H Pylori proforma)
-
Quantities/volumes: 22 BOQ items listed; exact quantities not disclosed
-
Est. value/EMD: Not specified in provided data; verify in tender
-
Experience: Turnover criteria for bidder and OEM; prior supply of goods in similar categories recommended
-
Standards/quality: Not explicitly specified; ensure OEM authorization and financial eligibility
-
Delivery/installation: Goods-only delivery; 25% quantity variation with defined delivery-time formula
Terms & Conditions
-
25% quantity variation rights with calculated delivery extension
-
OEM/distributor authorization required for bidding participation
-
Turnover criteria must be met by bidder and OEM based on last three years
-
Scope limited to supply of goods; no service/installation included
Important Clauses
Payment Terms
Not specified in the data; verify in Buyer Added Terms and Conditions
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended time proportional to quantity changes with a minimum of 30 days
Penalties/Liquidated Damages
Not specified in the provided terms; confirm in contract
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Must meet minimum average annual turnover for bidder and OEM as per bid document
-
Must provide OEM authorization if bidding as Distributor
Tender Data
Bid Details
Quantity
1108
Category
ACR White Folder Offrs
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ACR White Folder Offrs , Treatment and Follow Up Book , Register Printed QM Office- 300 Pages , Diary CH EC AMC Printed , Dak Folder CH EC Printed , Writing Pad Consultant , Railway Requisition Form JCO-OR , Colonoscopy Form , Upper GI Video Endoscopy Report , Video Colonoscopy Report , ERCP Report , Endoscopy Appointment Register , Consent form ERCP , Biopsy- Cytology FNAC form , Percutaneous Endoscopy Gastrostomy Form , Instr for ERCP form , Concent form GI Endoscopy , UGI Bleed , Spl Assessment Sheet , Crohns Disease - Ulcerative Colitis form , Proforma for H Pylori , Endoscopy OT Register
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kolkata | Kolkata | - | - | 200 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9854440.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
22 Items Sign in to view GEM price trends Sign in for GEM prices
ACR White Folder Offrs
As per specification
Treatment and Follow Up Book
As per specification
Register Printed QM Office- 300 Pages
As per specification
Diary CH EC AMC Printed
As per specification
Dak Folder CH EC Printed
As per specification
Writing Pad Consultant
As per specification
Railway Requisition Form JCO-OR
As per specification
Colonoscopy Form
As per specification
Upper GI Video Endoscopy Report
As per specification
Video Colonoscopy Report
As per specification
ERCP Report
As per specification
Endoscopy Appointment Register
As per specification
Consent form ERCP
As per specification
Biopsy- Cytology FNAC form
As per specification
Percutaneous Endoscopy Gastrostomy Form
As per specification
Instr for ERCP form
As per specification
Concent form GI Endoscopy
As per specification
UGI Bleed
As per specification
Spl Assessment Sheet
As per specification
Crohns Disease - Ulcerative Colitis form
As per specification
Proforma for H Pylori
As per specification
Endoscopy OT Register
As per specification
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ACR White Folder Offrs | As per specification | 200 | nos | consignee2chec | 30 | |
| 2 | Treatment and Follow Up Book | As per specification | 500 | nos | consignee2chec | 30 | |
| 3 | Register Printed QM Office- 300 Pages | As per specification | 8 | nos | consignee2chec | 30 | |
| 4 | Diary CH EC AMC Printed | As per specification | 150 | nos | consignee2chec | 30 | |
| 5 | Dak Folder CH EC Printed | As per specification | 25 | nos | consignee2chec | 30 | |
| 6 | Writing Pad Consultant | As per specification | 15 | pad | consignee2chec | 30 | |
| 7 | Railway Requisition Form JCO-OR | As per specification | 50 | pad | consignee2chec | 30 | |
| 8 | Colonoscopy Form | As per specification | 12 | pad | consignee2chec | 30 | |
| 9 | Upper GI Video Endoscopy Report | As per specification | 12 | pad | consignee2chec | 30 | |
| 10 | Video Colonoscopy Report | As per specification | 12 | pad | consignee2chec | 30 | |
| 11 | ERCP Report | As per specification | 12 | pad | consignee2chec | 30 | |
| 12 | Endoscopy Appointment Register | As per specification | 2 | pad | consignee2chec | 30 | |
| 13 | Consent form ERCP | As per specification | 12 | pad | consignee2chec | 30 | |
| 14 | Biopsy- Cytology FNAC form | As per specification | 12 | pad | consignee2chec | 30 | |
| 15 | Percutaneous Endoscopy Gastrostomy Form | As per specification | 12 | pad | consignee2chec | 30 | |
| 16 | Instr for ERCP form | As per specification | 12 | pad | consignee2chec | 30 | |
| 17 | Concent form GI Endoscopy | As per specification | 24 | pad | consignee2chec | 30 | |
| 18 | UGI Bleed | As per specification | 6 | pad | consignee2chec | 30 | |
| 19 | Spl Assessment Sheet | As per specification | 12 | pad | consignee2chec | 30 | |
| 20 | Crohns Disease - Ulcerative Colitis form | As per specification | 12 | pad | consignee2chec | 30 | |
| 21 | Proforma for H Pylori | As per specification | 6 | pad | consignee2chec | 30 | |
| 22 | Endoscopy OT Register | As per specification | 2 | pad | consignee2chec | 30 |
Categories
6
Corrigendum Updates
1 Update Update
Extended Deadline
21-Sep-2026, 6:30 am
Opening Date
22-Sep-2026, 6:30 am
Required Documents
- GST registration certificate
- PAN card
- Audited financial statements or CA/Cost Accountant turnover certificate for last three years
- OEM authorization certificate (for Authorized Distributors)
- Undertaking certifying non-liquidation/bankruptcy status
- Any additional bid document certificates as per terms
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for Indian Army forms tender in India 2026
Bidders must ensure they meet turnover criteria for both bidder and OEM, provide OEM authorization if bidding as distributor, and submit documents like GST, PAN, audited statements, and turnover certificates. The scope is goods-only, with a 25% quantity variation right. Ensure compliance with non-liquidation undertakings and required certifications.
What documents are required for the Indian Army procurement forms bid in 2026
Required submissions include GST certificate, PAN card, audited financials or CA turnover certificate for three years, OEM authorization if applicable, and an undertaking confirming no liquidation or bankruptcy. Also attach bid-compliance certificates and any manufacturer certificates proving eligibility.
What are the delivery terms for the goods-only forms tender in India
Delivery starts after the final delivery order; quantity may vary up to 25% with delivery time adjusted by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Ensure readiness for potential extension and coordinate with OEMs for timely supply.
How to meet OEM turnover criteria for the Indian Army forms tender
Provide audited balance sheets or CA/Cost Accountant certificate showing last three years’ turnover for the OEM; if OEM formed less than three years ago, use completed years post-incorporation. This must align with bid document thresholds and be uploaded with the bid.
What goods are covered under the Indian Army forms tender 2026
The bid covers a range of printed folders, diaries, writing pads, and medical forms (Endoscopy, ERCP, Biopsy/FNAC, H Pylori, consent forms, etc.). Quantities are listed in 22 BOQ items, though exact numbers are not disclosed in the data provided.
What is the role of Authorized Distributor in this procurement
Authorized Distributor must furnish an OEM authorization detailing name, designation, address, email, and phone. This ensures the distributor can supply goods on behalf of the OEM and meet turnover and credibility requirements specified.
What is the scope of supply for this tender in India
The scope is strictly the supply of goods (printed folders, diaries, forms, and related writing materials). Installing or maintaining services are not included, and all costs should be included in the bid price as per the terms.
Which standards or quality requirements are specified for these forms
No explicit standards are listed in the provided data; bidders should rely on OEM certifications and turnover proof. Confirm any implied quality expectations with the Buyer’s terms and ensure all documents reflect compliance.