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WBSEDCL A3 Size Multifunction Printer Tender Kolkata 2026 – ISI/ISO Standards & 25% Quantity Flexibility

Bid Publish Date

22-Jun-2026, 1:52 pm

Bid End Date

02-Jul-2026, 2:00 pm

Location

KOLKATA , WEST BENGAL
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Progress

Issue22-Jun-2026, 1:52 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

West Bengal State Electricity Distribution Company Limited invites bids for an A3 Size Multifunction Printer (MFP) to be supplied, installed, tested, and commissioned in Kolkata, West Bengal. The procurement covers equipment capable of duplex printing, scanning, copying, and MFP functionality with network connectivity. The contract includes an on-site warranty and potential for an extended warranty beyond standard terms. The tender explicitly reserves a 25% quantity increase/decrease at contract award and during the currency, with delivery period adjustments based on the formula in the option clause. The scope mandates complete procurement, including installation, testing, and commissioning of the goods. A 3-year turnover review and OEM-country-after-sales requirements apply. This opportunity is location-specific to Kolkata and targets public sector procurement for reliable, standards-compliant MFP solutions.

Technical Specifications & Requirements

  • Product category: A3 Size Multifunction Printer (MFP) with printing, scanning, copying, and fax capabilities (if available).
  • Printing technology/type: Laser/LED or inkjet equivalents with ISO/IEC 24734 performance metrics requested (A4 benchmarks for speed in monochrome/color as applicable).
  • Memory & storage: RAM size and storage capacity specified to meet typical MFP workloads; require adequate on-board RAM and non-volatile storage.
  • Paper handling: multiple main paper trays, feeder capacity at 75 GSM, bypass tray capacity, and document feeder type for scanning/copying; total tray capacity to support 75 GSM media.
  • Performance & connectivity: auto duplexing, scan-to functions, and network connectivity; duty cycle appropriate for public utility document loads; on-site warranty with potential extended warranty terms.
  • Warranty & compliance: on-site warranty (years) and extended warranty (years) requested; OEM/authorized service considerations for imported products; ISI/ISO compliant features where applicable.
  • Delivery scope: scope includes Supply, Installation, Testing and Commissioning (SITC) as part of bid price.

Terms, Conditions & Eligibility

  • Option clause enables ±25% quantity variation during and after contract; delivery time adjusts accordingly.
  • Turnover criteria require minimum average annual financial turnover over the last 3 years, with audited statements or CA certificate; applies to bidder and OEM.
  • OEM turnover requirement applies in case of bunch bids; the OEM of the primary product with the highest bid value must meet the turnover criterion.
  • Imported products must have an Indian registered office for after-sales service; provide certificate.
  • Scope of supply includes SITC within bid price; detailed documentation of submission is required.
  • All terms emphasize compliance with local procurement rules and after-sales support for the selected MFP solution.

Key Specifications

    • Product category: A3 Size Multifunction Printer (MFP) with printing, scanning, copying, (and optional fax) capabilities
    • Printing performance: Minimum speeds per ISO/IEC 24734 benchmarks for A4; include monochrome color metrics for laser/LED and inkjet as applicable
    • Paper handling: Number of main paper trays; Total main paper tray capacity at 75 GSM; bypass tray capacity at 75 GSM; Original Document Feeder Type for scanning/copying; feeder capacity (sheets)
    • Connectivity & duty cycle: Network connectivity (LAN/Wi-Fi), minimum monthly duty cycle; support for scanning to email/network folders
    • Warranty: On-site warranty (years) and Extended warranty (years); service terms and response times
    • OEM/import compliance: If imported, OEM must have registered Indian office for after-sales support; provide certificate

Terms & Conditions

  • Option clause allows ±25% quantity variation and corresponding delivery time adjustments

  • SITC scope included in bid price: Supply, Installation, Testing, and Commissioning

  • 3-year average turnover requirement for bidder and OEM with documentary evidence

Important Clauses

Payment Terms

Not explicitly stated in data; standard procurement practice implies installation/testing/commissioning cost included in bid price; verify payment milestones in bid documents.

Delivery Schedule

Delivery timeline linked to original delivery period; option clause may extend delivery time proportional to quantity change with minimum 30 days.

Penalties/Liquidated Damages

Not specified in data; confirm LD terms and penalties in final tender documents.

Bidder Eligibility

  • Minimum average annual financial turnover as specified for last 3 years in bid document

  • OEM turnover criteria satisfied for primary product by highest bid value

  • OEM or Authorized Seller must have registered Indian office for after-sales service if product is imported

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Authority Records

WEST BENGAL STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED

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Documents 4

GeM-Bidding-9502737.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Microsoft Windows Server
Hardware Configuration RAM Size (MB) 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Scan To Functions Folder, Email
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Feeder Capacity (Number of Sheets) (For Scanning and Copying) 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Document and Paper Handling Total Main Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3,001 to 5,000, 5,001 to 7,000 Or higher
Document and Paper Handling Bypass Tray Facility Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent/tan PAN card

3

Experience certificates showing prior similar MFP supply/installation

4

Audited financial statements for last 3 years or CA certificate showing turnover

5

EMD documents as applicable (amount and mode per tender terms)

6

Technical bid documents demonstrating compliance with specifications

7

OEM authorization / reseller authorization for the offered model

8

Credentials for after-sales service setup in India if imported

9

Any additional technical compliance certificates (if specified in T&C)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for A3 MFP tender in Kolkata West Bengal 2026

Bidders should submit GST, PAN, turnover certificates, and experience docs; provide OEM authorizations for the offered MFP. Ensure on-site warranty terms and SITC scope are clearly described; comply with the 25% quantity variation clause and attach financials for last 3 years.

What documents are required for WBSEDCL MFP procurement in Kolkata

Required documents include GST certificate, PAN card, audited financial statements or CA certificate of turnover, experience certificates for similar projects, EMD documentation, technical bid, and OEM authorization. Imported products must show Indian registered office for after-sales support.

What are the technical specifications for A3 MFP in this tender

Specifications cover A3 print/copy/scan functionality, duplex printing, 75 GSM paper handling with specified feeder capacity, multiple paper trays, scan-to functions, and network connectivity. Also requires on-site and optional extended warranty, with ISO/ISI/compliance as applicable.

When is delivery expected under the option clause for quantity changes

Delivery time adjusts per the option clause formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days; may extend up to the original delivery period during option extension.

What are the OEM turnover requirements for the primary product

OEMs must meet the minimum average annual turnover for the last 3 years; if the OEM is under 3 years old, turnover is calculated on completed financial years post-constitution; applicable to bunch bids where the highest value primary product OEM must meet criteria.

What warranty terms should bidders expect for the MFP

Tender requires on-site warranty in years, plus potential extended warranty beyond standard terms. Verify exact year counts in the final tender document and ensure service support availability through OEM/authorized service in India.

What scope of supply is included in the bid price for this MFP

Bid price should include Supply, Installation, Testing and Commissioning (SITC) of the MFP, along with any required cabling, Network setup, and initial user training as defined in the terms and conditions.

What is the required connectivity and duty cycle for the MFP

MFP must support standard connectivity options (LAN/Wi-Fi) with a duty cycle suitable for typical public utility document loads; ensure scan-to functions and network folder/email capabilities for WBSEDCL workflow.

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