Invitation to Bid - AMC / CMC of Fire Detection, Fire Alarm, Fire Hydrant and Sprinkler System in SRINAGAR, JAMMU & KASHMIR

The eligibility requirements include being a registered entity capable of providing maintenance services for fire detection and alarm systems. Bidders must demonstrate prior experience in similar work, possess relevant licenses and certifications, and exhibit financial stability to effectively undertake the scope of work.

What certificates are required to submit a bid?

Required certificates typically include registration certificates, relevant safety and quality compliance certificates, and other documentation as specified in the tender documents. Bidders should ensure that all documents meet local and national regulatory standards.

How does the registration process work for this tender?

Prospective bidders must register on the GeM platform prior to submitting their bids. This includes filling out necessary forms and uploading supporting documents to complete the registration process. Failure to register may result in disqualification.

What document formats are accepted for submission?

Bidders should submit all documents in PDF format as specified in the tender requirements. Ensuring the correct format will prevent issues during the bidding process and facilitate seamless evaluation by the authority.

What are the technical specifications that need to be met?

The technical specifications include compliance with ISO standards applicable to fire alarm systems and submission of a thorough operational plan that outlines preventive and corrective maintenance procedures. Confirm that all equipment and components comply with local safety standards.

What quality standards must the services comply with?

Services must adhere to quality standards related to fire detection and alarm systems, outlined in the applicable regulations. This includes regular inspections, prompt maintenance actions, and compliance with established fire safety protocols.

What compliance requirements must be adhered to?

Bidders must comply with all local and national fire safety laws and regulations. This may include obtaining necessary licenses, maintaining certifications, and ensuring that staff are trained in compliance protocols related to the provision of fire safety services.

What are the details regarding the Earnest Money Deposit (EMD)?

The required Earnest Money Deposit (EMD) amount will be specified in the tender document and must be submitted as part of the bidding process. The EMD ensures the seriousness of the bidders and is refundable after the completion of the tender evaluation process.

What performance security is required after bid acceptance?

Upon bid acceptance, successful bidders may be required to submit a performance security in the form of a bank guarantee, to ensure commitment and compliance with the contracted services.

How are the payment terms structured?

Payment terms will be detailed in the tender documents, specifying the schedule of payments and any conditions necessary for payment release, such as successful completion of maintenance checks and submission of reports.

How is price evaluation considered in the bidding process?

Price evaluation will take into account the total quoted price, including any additional costs outlined in the offer. Bids will be compared to determine the best value while ensuring compliance with technical specifications.

What methods are acceptable for bid submission?

Bids must be submitted electronically through the GeM platform. It's essential to strictly adhere to submission guidelines to ensure that proposals are accurately received.

What are the key timelines and deadlines regarding this tender?

Timelines and deadlines related to bid submission, evaluation, and contract award will be specified in the tender documents. Bidders are advised to review all details carefully for adherence to these timelines.

How will the evaluation and selection process be conducted?

The evaluation process will involve assessing bids based on the total value, technical compliance, past performance records, and the quality of proposed maintenance strategies. Detailed evaluation criteria will be available in the tender documents.

How will bidders be notified of the results?

Results will be communicated to bidders through official channels as outlined in the tender documentation, ensuring transparency and clarity regarding the selection process.

What benefits are provided for Micro, Small, and Medium Enterprises (MSEs)?

MSEs may receive benefits such as simplified bidding processes, potential relaxations in eligibility criteria, and support to promote participation in government tenders to encourage inclusivity.

Are there any provisions for startups in this tender?

Yes, startups are encouraged to participate in this tender, provided they meet eligibility criteria. There may be specific provisions to facilitate their inclusion in the bidding process, fostering innovation and competition.

How does this tender comply with 'Make in India' policies?

This tender supports the 'Make in India' initiative by encouraging local manufacturing and service provision. Bidders are encouraged to source products and services domestically to align with national priorities for economic growth.

What are the local content and procurement rules that apply?

Bidders must adhere to local content regulations as stipulated in the tender documents, which may dictate minimum requirements for sourcing local products as part of their offer.