Health Department Madhya Pradesh CHHINDWARA Security Goods Tender 2026 - Rate Contract Packing Standards
Bid Publish Date
13-Oct-2026, 8:15 pm
Bid End Date
28-Oct-2026, 9:00 pm
Location
Progress
Key Highlights
- • 3% Performance Security on total contract value per Purchase Order
- • Option clause allows +/- 25% quantity changes during contract
- • Original packing material required; non-returnable; standardized weights
- • End User Certificate provided in buyer’s standard format on demand
- • Material Test Certificate required; buyer’s lab results govern acceptance
- • Only supply of goods; no service component specified
- • Past project experience proof is mandatory for eligibility
- • BoQ contains 10 items but with N/A quantities; emphasizes compliance and documentation
Tender Overview
The Health Department, Government of Madhya Pradesh, seeks a rate-contract supplier to supply goods under the Public Health and Family Welfare Department in CHHINDWARA, Madhya Pradesh. The tender involves a 10-item BoQ with unspecified quantities and total contract value; the supply scope is limited to delivery of goods. A key differentiator is the option clause enabling quantity changes up to 25% during contract execution, with delivery timelines adjusted accordingly. The buyer reserves rights on extended periods and quantity fluctuations, making responsiveness and schedule management critical. The document emphasizes packing discipline and post-award compliance, reflecting a procurement approach focused on standardized packing and robust verification.
Technical Specifications & Requirements
- Packing material must be original and in standardized weights; non-standardized weights are not accepted.
- Supplier must provide End User Certificate in the buyer’s standard format when requested.
- Material Test Certificate must accompany each supply and be evaluated by the buyer’s laboratory; lab results are the sole acceptance criterion.
- The contract is a Rate Contract with the purchaser placing purchase orders as required; scope of supply is limited to the goods themselves (no service component).
- Past project experience proof is required; bidders must demonstrate relevant prior work.
- BoQ items list shows 10 items but provides no quantitative details; focus remains on meeting packing, testing, and documentation requirements.
Terms, Conditions & Eligibility
- Performance Security: 3% of the total contract value for each Purchase Order under the Rate Contract.
- Quantity flexibility: Purchaser may increase/decrease quantity up to 25% at contract Award and during currency, with calculated extended delivery time formula (minimum 30 days).
- Delivery period starts from the last date of original delivery order; extension times follow the option-adjusted formula.
- End User Certificate and Material Test Certificate are mandatory as per buyer’s format and lab results.
- Documentation: Bidder must upload all requested certificates; otherwise bid may be rejected.
- Packing: Items must be delivered in original packing; packing weight not included in quantity; standardized weights required.
- Scope: Only supply of goods; no installation or after-sales service mentioned.
- Past project experience evidence must be provided to qualify for procurement participation.
Key Specifications
-
Packing material: original packing, standardized weights
-
End User Certificate: buyer’s standard format
-
Material Test Certificate: to accompany supply
-
Scope: supply of goods only under Rate Contract
-
Past project experience: documented proof required
Terms & Conditions
-
3% performance security on each Purchase Order under Rate Contract
-
Quantity variation up to 25% with extended delivery period recalculation
-
Packing in original, standardized weights; non-standardized weights rejected
-
End User Certificate and Material Test Certificate mandatory as applicable
-
Delivery to be governed by order dates and option clause decisions
Important Clauses
Payment Terms
Performance security @ 3% of order value; payments per PO as per GeM rate contract terms
Delivery Schedule
Delivery period commences from last date of original delivery order; extended times calculated via (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; subject to GeM GTC and rate contract terms
Bidder Eligibility
-
Demonstrated experience in supplying similar goods under government rate contracts
-
Compliance with packing and documentation requirements (End User Certificate, Material Test Certificates)
-
Ability to supply in original packing with standardized weights and accurate invoicing per PO
Tender Data
Bid Details
Quantity
13400
Category
Title1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
10
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Title1 , Title2 , Title4 , Title8 , Title9 , Title10 , Title13 , Title14 , Title15 , Title17
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manish Kumar Dubey | 480001,dist. Hospital Nagpur Road Chhindwara | Chhindwara | Madhya Pradesh | 480001 | 200 | 20 | - |
Authority Records
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Documents 4
GeM-Bidding-9980683.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
Title1
Urosac
Title2
Dyanaplast
Title4
Jackson Pratt
Title8
Cuticell 10by10
Title9
Cuticell 10by30
Title10
Surgical Stent
Title13
Scalpel
Title14
Intraperitoneal Kit
Title15
Surgical Fibroin
Title17
Rubbing Alcohol
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | Urosac | 200 | pieces | manishstd25 | 20 | |
| 2 | Title2 | Dyanaplast | 600 | pieces | manishstd25 | 20 | |
| 3 | Title4 | Jackson Pratt | 2,400 | pieces | manishstd25 | 20 | |
| 4 | Title8 | Cuticell 10by10 | 1,000 | pieces | manishstd25 | 20 | |
| 5 | Title9 | Cuticell 10by30 | 1,000 | pieces | manishstd25 | 20 | |
| 6 | Title10 | Surgical Stent | 1,000 | pieces | manishstd25 | 20 | |
| 7 | Title13 | Scalpel | 2,000 | pieces | manishstd25 | 20 | |
| 8 | Title14 | Intraperitoneal Kit | 500 | pieces | manishstd25 | 20 | |
| 9 | Title15 | Surgical Fibroin | 1,500 | pieces | manishstd25 | 20 | |
| 10 | Title17 | Rubbing Alcohol | 3,200 | pieces | manishstd25 | 20 |
Categories
2
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Required Documents
GST registration certificate
Permanent account number (PAN) card
Experience certificates proving relevant prior work
Financial statements or turnover proof (as applicable to tender)
EMD documentation (as applicable to rate contract). Note: amount not disclosed
Technical bid documents and conformity certificates
OEM authorizations or dealer/stockist certificates (if required by terms)
End User Certificate template (buyer’s standard format)
Material Test Certificates accompanying each supply
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the health department tender in CHHINDWARA MP 2026?
Bidders should prepare GST, PAN, experience proofs, financials, EMD documentation, and technical conformity certificates. Ensure End User Certificate and Material Test Certificate are ready in the buyer’s standard format. The contract follows a 3% performance security and 25% quantity variation with adjusted delivery periods.
What documents are required for MP health procurement CHHINDWARA?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD documentation, technical bid, OEM authorizations if applicable, End User Certificate, and Material Test Certificates. All must align with buyer terms for rate contract bids.
What are the packing standards for MP rate contract goods?
Items must be delivered in original packing with standardized weights. Packing weight is not counted toward quantity. Non-standardized weights are rejected; ensure packaging matches supplier’s standard weights for compliance and acceptance.
What is the EMD/Performance security for MP procurement 2026?
The tender specifies a Performance Security of 3% of the total contract value per Purchase Order. This security is required for each PO under the rate contract and must be provided as per GeM governance and buyer guidelines.
When can quantity be increased under the option clause MP tender?
The purchaser may increase quantity up to 25% at contract placement and during currency. Delivery extension is calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
What are the essential technical certificates for the MP bid?
Mandatory certificates include End User Certificate in the buyer format and Material Test Certificates accompanying each shipment. Laboratory results will be the sole criteria for acceptance in the buyer’s lab.
Who decides acceptance if Material Test Certificates conflict?
Acceptance is governed by the buyer’s laboratory results; these results are the sole criterion. Ensure a valid and current Material Test Certificate accompanies every supply.
What is the scope of supply for the MP rate contract?
Scope is strictly the supply of goods; there is no installation or service component mentioned. The bid requires conforming to packing, testing, and documentation standards for acceptance.