GEM

BPCL Hazira Depot Security & Vendor Management Tender Surat Gujarat 2025

Bid Publish Date

21-Nov-2025, 1:56 pm

Bid End Date

12-Dec-2025, 2:00 pm

Location

SURAT , GUJARAT

Progress

Issue21-Nov-2025, 1:56 pm
AwardPending
Explore all 3 tabs to view complete tender details

Quantity

2

Categories 1

MOBILE PHONES

Tender Overview

The BPCL Hazira Depot invites bids for vendor management services linked to receipt, storage, and dispatch of petroleum products, with deployment at Hazira and related depot operations. The procurement location is Surat, Gujarat, and the scope includes services supporting logistics, security, and depot administration aligned to BPCL terms. The bid features a 25% quantity variation right and a flexible delivery window, with a minimum 30 days extended delivery if options are exercised. The process requires standard vendor documentation for PAN, GST, and EFT mandates. This opportunity targets vendors with proven depot experience and AP I standards familiarity, with performance/security deposits applicable.

Technical Specifications & Requirements

  • No explicit BOQ items available; BOQ shows Total Items: 0
  • Bid Qualifying Criteria mandate prior experience: minimum of three orders of 40-80% of estimated bid value in the last three years for similar services at oil/LPG installations or government/public sector entities
  • Security deposit: 2.5% of total contract value within 15 days of acceptance letter; retention money/PSD: 7.5% on PRU 5/10 chase orders
  • Required certifications: API standards per specified requirements; API-related documentation to be uploaded with bid
  • Operational context: Hazira depot operates on Shift-G from 0830 to 1700 with potential schedule changes
  • Vendor creation documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate validated by bank

Terms & Eligibility

  • Terms grant purchaser rights to increase/decrease quantity by up to 25% during contract and currency; delivery duration adjusts based on quantity ratio with minimum 30 days
  • Only BPCL terms and conditions apply for bid evaluation; ensure compliance with introduced ATCs
  • Eligible bidders must show past execution in government/PSU/public-listed companies; provide contracts/work orders, client contacts
  • Payment terms and specific delivery conditions are as per BPCL standard, with security and retention deposits
  • Required documents include GST, PAN, bank EFT mandate, and proof of past performance

Key Specifications

  • No BOQ items specified; Total Items: 0

  • Security deposit: 2.5% of total contract value within 15 days of acceptance

  • Retention/Performance deposit: 7.5% on PRU 5/10 chase orders

  • Past Experience criteria: 3 orders totaling 120-240% of estimated bid value across last 3 years

  • API standards per required specification; API documentation to be uploaded

  • Shift-G operational window 0830-1700 with possible changes

Terms & Conditions

  • Quantity variation up to 25% during contract and currency

  • EMD/SD requirements: 2.5% upfront and 7.5% retention on orders

  • Past performance proof required: multiple orders in oil/LPG/government entities

  • BPCL terms prevail over other clauses

  • Documentation: PAN, GST, EFT mandate, contracts with client contacts

Important Clauses

Payment Terms

Payment and deposit terms aligned to BPCL standard; 2.5% security deposit within 15 days; 7.5% retention on PRU 5/10 orders

Delivery Schedule

Delivery period depends on quantity variation; extended delivery time formula applies with minimum 30 days

Penalties/Liquidated Damages

Penalty provisions as per BPCL terms; details to be provided in final contract and issuance of LOA

Bidder Eligibility

  • Past experience: at least three orders in last three years for similar services at oil/LPG installations

  • Contracts with Central/State Govt, PSU, or Public Listed Company with client details

  • Demonstrated API standards compliance and readiness to upload related certificates

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Past experience documents (contracts/work orders) with client details

6

API standards certificates or evidence of API-related compliance

7

Any BPCL vendor registration documents (if applicable)

8

Technical compliance documents and OEM authorizations (if required)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for BPCL Hazira depot tender in Surat Gujarat 2025

Bidders must submit PAN, GST, Cancelled Cheque, and EFT Mandate along with contracts showing past performance. Ensure API standard compliance documentation and BPCL ATCs are acknowledged. The bid should reflect 25% quantity variation rights and minimum 30 days extended delivery if exercised, with security deposits as specified.

What documents are required for BPCL vendor bid in Gujarat

Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and past performance contracts. API standards certificates should be uploaded where applicable. Ensure BPCL terms are accepted and attach any OEM authorizations if mandated by the scope.

What are the eligibility criteria for BPCL Hazira depot service bid

Eligibility requires three orders of 40-80% of estimated bid value in last three years for similar services at oil/LPG sites or government/public sector clients. Provide client names, contact details, work order copies, and performance evidence to verify execution.

What are the delivery terms for BPCL tender in Surat

Delivery duration is tied to quantity variation; additional time equals (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend within the original delivery period while exercising the option clause.

What are the EMD and security deposit requirements for BPCL tender

A security deposit of 2.5% of total contract value must be paid within 15 days of LOA receipt. Retention money or performance security is 7.5% on PRU 5/10 payments; ensure bank-backed EFT and route for deposit is confirmed by BPCL.

Which certifications are required for API standards in this BPCL bid

Bidders must provide API standards documentation per the required specification. Ensure API-related compliance certificates are current, with copies uploaded to prove conformity to the stipulated API standards for the service.

When will BPCL publish the bid results for Gujarat tender

BPCL evaluates based on vendor criteria and ATCs; results timing depends on submission quality and verification of past performance. Ensure all documentation is complete to avoid delays and align with BPCL’s evaluation timeline.

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