West Central Railway All-in-One PC & MFP Tender Kota Rajasthan 1 Year OEM Warranty 2026
Bid Publish Date
03-Aug-2026, 12:45 pm
Bid End Date
17-Aug-2026, 12:00 pm
EMD
₹52,000
Location
Progress
Quantity
51
Category
All in One PC (V2)
Bid Type
Single Packet Bid
Tender Overview
West Central Railway (Indian Railways) seeks supply, installation, testing and commissioning of All-in-One PC (V2) and A4/Legal Size Multifunction Printer (MFP) at Kota, Rajasthan. The bid scope includes delivery, installation, and post-sale support. Estimated value is not disclosed; the EMD is ₹52,000. The address for delivery and commissioning is the Office of Sr.DPO DRM Kota 324002. Bidders must meet warranty, service and GST terms, with a 1-year OEM warranty and a 7-day service window for defects. Unique requirement includes local service network and on-site maintenance in India.
Technical Specifications & Requirements
- Product scope: All-in-One PC (V2) and A4 & Legal Size MFP
- Delivery, installation and commissioning included; post-warranty service by OEM-certified centers
- Warranty: 1 year from final acceptance/installation; penalties for delays (0.5% per week, max 10%)
- Inspection: post-receipt inspection by consignee; pre-dispatch not mandatory unless ATC specifies
- Payment terms: GST as applicable; bidder bears GST implications; supply price to include all costs
- EMD/PBG: forms allowed include PBG and Fixed Deposit Receipt (FDR) as per GeM GTC
Terms, Conditions & Eligibility
- Delivery location: Kota, Rajasthan; installation/commissioning scope included
- Warranty service window: defects resolved within 7 days; penalties apply for delays
- Service network: documented installation, commissioning, training and maintenance centers in India
- OEM warranties to be submitted at delivery; post-sales service obligations monitored through PBG or penalties
- GST compliance: bidder responsible for applicable GST; reimbursement as per actuals or lower rate
- Inspection: consignee-site acceptance and post-receipt checks; JIT quality checks may apply
Key Specifications
-
- Product scope: All-in-One PC (V2) and A4/Legal Size Multifunction Printer (MFP)
-
- Delivery/Installation: Included; on-site commissioning at Kota (324002)
-
- Warranty: 1 year from final acceptance/installation
-
- Response/Service: 7-day defect rectification timeframe; after-sales service network in India
-
- Penalties: 0.5% of unit price per week delay; max 10% contract value
-
- EMD/PBG: ₹52,000 EMD; PBG or FDR acceptable; in favor of Sr.DFM Kota
Terms & Conditions
-
Key Term 1: EMD amount is ₹52,000, with PBG or FDR options
-
Key Term 2: Warranty 1 year with 7-day defect rectification SLA
-
Key Term 3: Delivery & installation at Kota, Rajasthan; post-acceptance inspection by consignee
Important Clauses
Payment Terms
GST as applicable; reimbursement per actuals or lower rate; bidder bears GST implications
Delivery Schedule
Supply, installation and commissioning at Kota; delivery timeline not disclosed
Penalties/Liquidated Damages
7-day defect rectification SLA; 0.5% weekly penalty; cap 10% of contract value
Bidder Eligibility
-
Experience in supplying/instaling IT hardware and MFPs to government bodies
-
Adequate service network with Indian installations and training capability
-
GST registration and financial solvency sufficient for bid submission
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Kota
Delivery Pincodes
324002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aviral Sharma | 324002,DRM Office | Kota | Rajasthan | 324002 | 40 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9674355.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Input Devices | Type of Keyboard | Standard, Bilingual Or higher |
| Graphics | Graphics Type | Integrated |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
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Required Documents
GST registration certificate
PAN card
Experience certificates showing relevant deployment
Financial statements or solvency proof
EMD submission document (online or DD as applicable) ₹52,000
OEM authorization certificate (for supplied models)
Technical compliance certificates and installation manuals
Service center details near Kota for after-sales support
Performance Security (PBG) as per GeM GTC
Frequently Asked Questions
How to bid for All-in-One PC tender in Kota Rajasthan 2026?
Bidders must submit GST registration, PAN, experience certificates, financials, and EMD ₹52,000. Include OEM authorization and installation/service capability. Ensure 1-year OEM warranty and post-installation testing. Delivery and commissioning at Kota consignee address; follow GeM GTC for PBG acceptance.
What documents are required for MFP and PC tender in Rajasthan?
Required documents include GST certificate, PAN card, company financial statements, experience certificates of similar deployments, EMD submission receipt of ₹52,000, OEM authorization, installation/maintenance capability details, and service center locations near Kota 324002.
What are the technical specifications for the PC and MFP?
Tender covers All-in-One PC (V2) and A4/Legal Size MFP with standard features: processor details, RAM type and size, storage capacity, display size, input devices, ports, OS preloaded with certification, and keyboard/mouse connectivity as per description.
When is the delivery deadline and acceptance in Kota?
Delivery and commissioning occur at the Office of Sr.DPO DRM Kota, 324002. The contract requires post-receipt inspection by consignee and final acceptance after successful installation, testing, and commissioning, with no fixed calendar date published in the tender.
What are the warranty and penalty terms for this procurement?
Warranty is 1 year from acceptance; defects must be rectified within 7 days. Penalties: 0.5% of unit price per week, up to 10% of contract value. After 10%, alternate sourcing may be used at vendor cost and PBG forfeiture risk.
What is the EMD amount and acceptable forms of security?
EMD is ₹52,000. Acceptable forms include PBG and Fixed Deposit Receipt (FDR) pledged to Sr.DFM Kota; FDR must carry bank certification confirming pledge in the seller’s name.
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Documents 4
GeM-Bidding-9674355.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS