Hindustan Petroleum Corporation Ltd Diwali Sweet Distribution Tender Rajasthan Gujarat 2026 - HPCL Procurement of Confectionery for Employees & Contract Workmen (EMD ₹16400) 2026
Bid Publish Date
14-Oct-2026, 5:40 am
Bid End Date
24-Oct-2026, 2:00 pm
EMD
₹16,400
Progress
Key Highlights
- • HPCL procurement for Diwali sweet distribution across Rajasthan and Gujarat
- • EMD amount explicitly stated: ₹16,400
- • Option clause allows ±25% quantity variation at contracted rates
- • Delivery period adjustments based on original/extended delivery timelines
- • Bills to be raised in consignee name; HPCL integrity pact required
- • HPCL formats only; superseding HPCL Terms and Conditions
- • No explicit product specifications provided in excerpt; emphasizes documentation
- • 5 BOQ items listed as N/A in extract; scope relies on tender attachments
Tender Overview
Hindustan Petroleum Corporation Ltd (HPCL) seeks qualified suppliers for Diwali sweet distribution in Rajasthan and Gujarat, covering both employees and contract workmen categories. The procurement involves a defined quantity under an estimated contract value with an EMD of ₹16,400. The scope references distribution logistics and bill settlement in the consignee’s name, with HPCL standard terms governing price adjustments and delivery windows. A key differentiator is the option clause allowing up to ±25% quantity variation at contracted rates, affecting delivery planning across multiple locations. Vendors must review tender attachments to understand scope, delivery timelines, and documentation requirements. The bid submission should align with HPCL integrity pact and GST compliance as outlined in the attached terms. This tender emphasizes reliability in supply, proper packaging, and timely distribution to specified HPCL consignee locations in Rajasthan and Gujarat.
Technical Specifications & Requirements
- No explicit product specifications are provided in the tender data.
- EMD amount is ₹16,400.
- BoQ shows 5 items, but each item lists N/A quantities and units, indicating undefined itemization in the provided extract.
- Terms require bidding vendors to adhere to HPCL formats and superseding HPCL terms and conditions.
- Delivery terms reference standard delivery periods and option-based quantity adjustments (up to 25%).
- Vendors must upload organization details, GST-related declarations, HPCL integrity pact, and delisting undertakings with bid submission.
- The procurement emphasizes compliance with tender attachments and proper documentation rather than technical product specs.
Terms, Conditions & Eligibility
- EMD: ₹16,400 (as per tender).
- Delivery: Delivery period to be aligned with original order date; option clause may extend time proportionally, minimum 30 days.
- Payment terms: Bills to be raised in the consignee’s name; HPCL may apply price adjustment under contract.
- Documentation: Submit HPCL-specific formats, GST declarations, integrity pact, and related disclosures; bidder must comply with HPCL ATC.
- Risk controls: Termination rights if material terms are breached or delivery failures occur; insolvency clauses and misrepresentation penalties apply.
- Eligibility: Vendors must follow the tender attachments and meet GST, TAN/PAN, and organizational declarations as per HPCL.
Key Specifications
-
EMD amount: ₹16,400
-
Location scope: Rajasthan and Gujarat (Diwali distribution for HPCL employees and contract workmen)
-
BoQ items: 5 items with N/A quantities/units (indicative of missing data in extract)
-
Delivery terms: option to increase/decrease quantity by 25%; delivery period calculations based on original and extended periods
-
Documentation: HPCL formats; integrity pact and GST declarations
Terms & Conditions
-
EMD is required at ₹16,400 and must be submitted with bid
-
Up to 25% quantity variation allowed at contracted rates during placement and during contract
-
Delivery timeline governed by original order date with adjustments for extended periods
-
Bills to be raised in consignee name; payment terms aligned to HPCL guidelines
-
Submit HPCL-specific documents: integrity pact, GST declarations, and delisting undertakings
Important Clauses
Payment Terms
Bills to be raised in the consignee name; HPCL may apply price adjustments; payment terms per HPCL standard practices
Delivery Schedule
Delivery period begins from the last date of the original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Contract termination rights for non-delivery, delayed delivery, or misrepresentation; bankruptcy or insolvency triggers termination rights
Bidder Eligibility
-
GST registration and GSTIN of supply location
-
Compliance with HPCL Integrity Pact and delisting declarations
-
Capability to deliver non-specified diwali confectionery distribution to HPCL consignees in Rajasthan and Gujarat
Tender Data
Bid Details
Quantity
1292
Category
Diwali sweet distribution for Employees at Rajasthan locations
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
246
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Diwali sweet distribution for Employees at Rajasthan locations , Diwali sweet distribution for Contract Workmen at Rajasthan locations , Diwali sweet distribution for Contract Workmen at Rajasthan , Diwali sweet distribution for Employees at Gujarat locations , Diwali sweet distribution for Contract Workmen at Gujarat locations
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Jaipur
Delivery Pincodes
303007
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Suddhi Prakash Meena | 303007,HPCL Mundra Delhi Pipeline JRPS , Survey no 2904 , BehindRIICO ChitroliIndustrial Area, BagruKalan Ajmer Road Jaipur - 303007 | Jaipur | Rajasthan | 303007 | 54 | 30 | - |
Authority Records
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Documents 6
GeM-Bidding-10031239.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Diwali sweet distribution for Employees at Rajasthan locations
THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED.
Diwali sweet distribution for Contract Workmen at Rajasthan locations
THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED.
Diwali sweet distribution for Contract Workmen at Rajasthan
THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED.
Diwali sweet distribution for Employees at Gujarat locations
THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED.
Diwali sweet distribution for Contract Workmen at Gujarat locations
THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED.
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Diwali sweet distribution for Employees at Rajasthan locations | THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED. | 54 | eac | kamleshmeena | 30 | |
| 2 | Diwali sweet distribution for Contract Workmen at Rajasthan locations | THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED. | 315 | eac | kamleshmeena | 30 | |
| 3 | Diwali sweet distribution for Contract Workmen at Rajasthan | THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED. | 300 | eac | kamleshmeena | 30 | |
| 3 | Diwali sweet distribution for Employees at Gujarat locations | THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED. | 43 | eac | con781.hpcl.gj | 30 | |
| 4 | Diwali sweet distribution for Contract Workmen at Gujarat locations | THE BOX WILL CONTAIN-CASHEW, ALMOND , MAKHANA,PISTA. THE MATERIAL IS OF QUALITY WITHHIGHEST STANDARD. THE BOX IS PROPERLY PACKED. | 580 | eac | con781.hpcl.gj | 30 |
Categories
3
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Required Documents
Bidder Organization details
Declaration of HSN No. and GST rate
GSTIN of supply location
HPCL Integrity Pact
Declaration of Relatives
HPCL GST Declaration
HPCL Delisting declaration undertaking
OEM authorizations (if applicable)
Frequently Asked Questions
How to bid for HPCL diwali distribution tender in Rajasthan and Gujarat
Bidders must submit the HPCL tender documents, GST declarations, integrity pact, and delisting undertaking along with the EMD of ₹16,400. Ensure consignee name billing and adherence to the 25% option clause for quantity variation during contract execution.
What documents are required for HPCL confectionery bid 2026
Required submissions include Bidder Organization details, HSN declaration, GSTIN of supply location, HPCL Integrity Pact, Relatives declaration, HPCL GST Declaration, and Delisting undertaking. OEM authorizations may be needed if brand-specific products are proposed.
What are the delivery terms for HPCL Diwali distribution tender
Delivery periods start from the last date of the original delivery order; option-based extensions allow up to 25% quantity changes at contracted rates, with a minimum extension of 30 days unless the original period exceeds this.
What is the EMD amount for HPCL procurement of sweets
The Earnest Money Deposit is ₹16,400. Submit via the prescribed HPCL payment route along with the bid, ensuring alignment with the integrity pact and GST requirements.
Which locations are covered by HPCL Diwali distribution tender 2026
The scope includes Rajasthan and Gujarat locations for both HPCL employees and contract workmen, as per the tender attachments and scope of work.
What standards or certifications are required for HPCL bid
The tender emphasizes HPCL formats and integrity pact compliance; explicit product standards are not listed in the extract, so bidders should rely on tender attachments and OEM authorizations if applicable.
How are bills issued and payments processed for HPCL distribution
Bills must be raised in the consignee’s name; HPCL reserves rights to price adjustments under contract terms, with payments processed per HPCL standard procedures after submission of required documents.
What happens if delivery terms are breached in HPCL tender
HPCL may terminate the contract for any material term breach, failure to deliver, or misrepresentation; insolvency or bankruptcy provisions also trigger termination rights, with remedies outlined in the contract.