Local Self Government Department Kerala Desktop Computer Tender Palakkad Kerala 2026 - Entry/Mid Level ISO/On-Site OEM Warranty
Progress
Quantity
2
Bid Type
Two Packet Bid
Tender Overview
The Local Self Government Department Kerala invites bids for Entry and Mid Level Desktop Computers to serve Palakkad (Kerala). The procurement specifies desktop PCs with standard processor configurations, motherboard with M.2 WiFi expansion, factory pre-loaded OS, RAM capacity, SSD/HDD storage, 3.5 inch internal bays, optical drive, USB Type A ports (2.0 and 3.2 Gen1), DP ports, and monitor availability/ specs. A on-site OEM warranty is required. The tender includes a flexible quantity clause allowing up to 25% increase/decrease and a delivery period tied to the original and extended orders. Financial/eligibility criteria include vendor turnover and OEM authorization requirements, with emphasis on government procurement experience. No BOQ items are listed, indicating a broad desktop category scope and evaluation based on compliance with the specified hardware and support terms.
Technical Specifications & Requirements
- Organization: Local Self Government Department Kerala (procurement of Entry and Mid Level Desktop Computers)
- Location: Palakkad, Kerala
- Product category: Desktop computer with processor category, motherboard with M.2 WiFi expansion, RAM capacity, SSD/HDD capacities, 3.5” bays, optical drive, multiple USB ports (A 2.0 and A 3.2 Gen1), DP ports
- Monitor: Availability to be provided with specific panel/size per bid
- Operating System: Factory pre-loaded by the Desktop OEM
- Warranty: On-site OEM warranty (in years)
- Delivery/Quantity: Option clause allows ±25% quantity variation; delivery period linked to last order dates and extended periods
- Eligibility: Manufacturer/OEM authorization; three-year government supply experience; minimum average turnover requirements; documentary proof via audited balances or CA certificate
- BOQ: Not specified; no line items available
Terms, Conditions & Eligibility
- EMD/Financials: Not specified in data; bidders must meet turnover criteria and provide audited financials or CA certificate as proof
- Experience: Minimum of 3 years supplying similar category products to Central/State Govt or PSUs; primary product value should meet criteria in lot bids
- Turnover: Minimum average annual turnover over last 3 years as indicated in bid document; OEM turnover also required
- Authorization: OEM authorization/authorization certificate required for distributors/service providers
- Delivery: Delivery schedule aligned to original order with option-based extended periods; risk/penalty clauses to be confirmed in final terms
- Documentation: GST, PAN, experience contracts, financial statements, OEM authorization, technical compliance certificates
- Warranty/Support: On-site OEM warranty term to be specified in final bid; penalties or LD details not fully listed in provided data
Key Specifications
-
Desktop computer with processor category capability and M.2 WiFi expansion on motherboard
-
Factory pre-loaded operating system by Desktop OEM
-
RAM capacity as specified by tender (GB not stated in data)
-
SSD capacity and HDD capacity as installed in system (GB not stated)
-
3.5 inch internal bays count
-
Optical drive presence
-
USB Type A ports: 2.0 and 3.2 Gen1 counts
-
DP display ports
-
Monitor availability and panel type/size not explicitly defined
-
On-site OEM warranty duration (in years to be specified)
Terms & Conditions
-
Option clause allows ±25% quantity variation and extended delivery time with trigger rules
-
OEM authorization and 3+ years government supply experience required
-
Turnover as per bid document; audited balance sheets or CA certificate required
-
Factory pre-loaded OS and M.2 WiFi capability mandatory
-
Delivery schedule and penalties to be defined in final terms
Important Clauses
Payment Terms
Payment terms are not detailed in the provided data; final bid will specify schedule, milestones, and any advance payment orCOD terms per Government procurement norms.
Delivery Schedule
Delivery period may extend from original delivery order date; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Penalties/Liquidated Damages
Penalty or LD details are not fully provided here; final terms will outline LD rates for late delivery or non-compliance with specifications.
Bidder Eligibility
-
Regularly manufactured and supplied similar desktop categories to government bodies for 3 years
-
OEM authorization by the product manufacturer / primary service provider
-
Minimum average annual turnover over last 3 years as specified in bid document
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Palakkad
Delivery Pincodes
679301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nileena N B | 679301,Lekkidi Perur Gramapanchayat, Mangalam Post, Palakkad | Palakkad | Kerala | 679301 | 2 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9575411.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| MOTHERBOARD | Expansion Slots (M Dot 2) for WiFi | 1 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| BAYS AVAILABILITY | Number of Internal Bays Available, Size 3 Point 5 inch | 2 Or higher |
| CABINET | Optical Drive | No Optical Drive |
| PORTS | Number of USB Type A Port (Version 2 Point 0) | 4 Or higher |
| PORTS | Number of USB Type A Port (Version 3 point 2 Gen 1) | 2, 3, 4, 5, 6 Or higher |
| PORTS | Number of DP Ports | 1 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | Vertical Alignment (VA) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST Registration Certificate
PAN Card
Experience Certificates for similar government supply
Audited Financial Statements / CA Certificate showing turnover
Manufacturer Authorization / OEM authorization
Technical Compliance Certificates (as applicable to desktop hardware)
Bidder undertaking of financial standing (not under liquidation or bankruptcy)
Any other documents specified in Terms and Conditions (e.g., delivery schedule, warranty terms)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for desktop computer tender in Palakkad Kerala 2026?
Bidders must meet government tender eligibility, submit GST PAN, and provide OEM authorization. Ensure 3-year government supply experience, audited turnover, and technical compliance certificates. The bid requires factory pre-loaded OS, M.2 WiFi expansion, and on-site OEM warranty. Prepare delivery schedule and warranty terms to align with option clause.
What documents are required for government desktop tender in Kerala?
Submit GST certificate, PAN, experience contracts of similar government supply, audited financial statements or CA certificate for turnover, OEM authorization, and technical compliance certificates. Include proof of not being under liquidation and delivery capability statements. Ensure all documents are uploaded with the bid as per Terms.
What are the essential technical specifications for the desktop bid Kerala?
Bid requires desktop with processor category, motherboard with M.2 WiFi, RAM capacity per system, SSD/HDD capacities, 3.5 inch bays, optical drive, USB 2.0/3.2 Gen1 ports, DP ports, and monitor availability. OS must be factory pre-loaded by OEM, and devices must include on-site warranty.
When is the delivery period for the Palakkad desktop bid?
Delivery starts from the last date of original delivery order with potential extension. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and may extend up to the original delivery period.
What are the OEM warranty expectations for Kerala computer procurement?
The tender requires on-site OEM warranty for the desktop systems. The duration is to be specified in the final bid; ensure the warranty covers onsite service and parts for the stated years and aligns with government procurement standards.
What experience criteria must bidders meet for this Kerala bid?
Bidders must have 3 years of regular manufacturing and supply of similar desktop products to government organizations. Provide copies of relevant contracts for each year and ensure primary product value meets the bunch bid criteria if applicable.
Are there any turnover requirements for the OEM and bidder?
Yes. The bidder’s average annual turnover for the last 3 years must meet the limit stated in the bid document, validated by audited balances or CA certification. The OEM turnover criterion is also specified to ensure financial capability for the procurement.
What is required for manufacturer authorization in this tender?
Distributors must submit an OEM authorization form/certificate detailing name, designation, address, email, and phone number. This document must accompany the bid to demonstrate authorized representation and capability to supply and support the desktop hardware.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 4
GeM-Bidding-9575411.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS