State Secretariat Panchayat & Rural Development West Bengal Desktop Computers & Multifunction Printers Tender 2026 – IS 550 Compliant, Line-Interactive UPS

Tender Overview

The State Secretariat, under the Panchayat And Rural Development Department, West Bengal, invites bids for three integrated IT categories: High End Desktop Computers, Multifunction Printers (Print/Scan/Copy), and Line Interactive UPS with AVR. The procurement is targeted at North 24 Parganas, West Bengal, with bid terms permitting quantity adjustments up to 25% and staged delivery from the date of order. The scope focuses on workstation-grade computing, multifunction office devices, and robust power backup solutions to support government operations. The emphasis includes data-sheet conformity, OEM authorisation, and adherence to the ATC data. Unique requirements include on-site OEM warranty and strict data-sheet verification to avoid parameter mismatches.

Technical Specifications & Requirements

• Category: High End Desktop Computer; Multifunction Printer; Line Interactive UPS with AVR.
• Key hardware: Base Processor Number and Higher Processor Number for desktops; RAM Size (GB); Primary Storage Capacity (GB); Secondary Storage Availability/Capacity; Monitor availability, type, and screen size (in cm).
• Software/OS: Factory Pre-loaded Operating System; additional warranties: On Site OEM Warranty (years) for desktops/UPS.
• Printing/Scanner: Print technology, Auto duplexing, Speed (ppm) per ISO/IEC 24734 for black and color (A4/A3), Paper handling with document feeder, main paper trays.
• Power/UPS: Inverter Efficiency, AVR output variation, Minimum backup time on full load (minutes), Rated output (Volt) with THD.
• Quality/Compliance: Data Sheet alignment with bid; Manufacturer Authorization for OEMs; Warranty terms and penalties as applicable.
• The tender emphasizes precise parameter conformity to avoid rejection due to mismatched technical parameters.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery times calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days. Compliance with this clause is mandatory.
• Certificates/Docs: Bids require upload of all certificates/documents stated in the Bid Document, ATC, and Corrigendum; data sheet alignment with offered product is essential.
• Manufacturer Authorization: If using authorized distributors, provide OEM authorization details (name, address, email, phone).
• Data Sheet: Upload product data sheet for matching with offered specifications; mismatches may lead to rejection.
• Delivery/Payment/Dates: Specific delivery terms and payment schedules are governed by Buyer Added Terms; ensure alignment with bid data and ATC.
• Warranty/Support: On-site OEM warranty and battery warranty terms to be explicitly stated; AMC/after-sales support expectations should be clear.