New India Assurance Company Limited Online UPS 10KVA with Battery Conforming To IS 16242 Patna Bihar 2026
Progress
Tender Overview
New India Assurance Company Limited invites bids for an Online UPS 10 KVA with Battery conforming to IS 16242 (Part 1). The scope includes Supply, Installation, Testing and Commissioning of the UPS system at Patna, Bihar. Bidders must meet OEM turnover criteria and provide Authorisation from the OEM. The contract contemplates quantity flexibility up to 25% and extended delivery time rules tied to original delivery period, with minimum 30 days. This tender emphasizes OEM turnover compliance and manufacturer authorization to ensure product integrity and service support across the procurement lifecycle.
Key differentiators include the explicit option clause for quantity variation, and the requirement for a complete, end-to-end supply chain including installation and commissioning. The notification targets bidders capable of delivering IS 16242-compliant UPS systems with robust service support structures in the government procurement context. The opportunity is positioned within the Department of Financial Services’ procurement activities in Patna, reflecting a structured, standards-based approach to critical power protection equipment.
Technical Specifications & Requirements
- Product category: Online UPS 10 KVA with Battery, IS 16242 (Part 1) compliant.
- Standards: IS 16242 compliance; IS 16242 Part 1 scope considered.
- Scope: Supply, Installation, Testing and Commissioning (SITC).
- Delivery terms: Quantity may increase up to 25% of bid quantity; extensions to be calculated per clause; minimum 30 days.
- OEM/Authorization: Mandatory Manufacturer Authorization/OEM certification; bid must include OEM details.
- Turnover criteria: Minimum average annual turnover over the last three financial years; documentation via audited statements or CA certificate.
- Delivery location: Patna, Bihar; site readiness and acceptance per tender terms.
- Acceptance: SITC with warranty/AMC terms as per OEM and purchaser requirements.
Terms, Conditions & Eligibility
- EMD/ security: Not explicitly stated in data; bidders must review tender terms for security deposit requirements.
- Turnover: Minimum average annual turnover for bidder and OEM to be demonstrated for the last three years; CA certification or audited balance sheets required.
- Delivery timeline: Delivery schedule linked to last date of original delivery order; extended period rules apply with minimum 30 days.
- Authorization: Bid must include OEM authorization form/certificate detailing name, designation, address, email, and phone.
- Scope: Bid price to include all costs for SITC of UPS equipment; installation and commissioning included.
- Warranty/Support: Warranty or post-installation support terms to be aligned with OEM standards; penalties not specified here.
Key Specifications
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Product: Online UPS 10 KVA with Battery
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Standard: IS 16242 (Part 1) compliant
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Scope: Supply, Installation, Testing and Commissioning (SITC)
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Delivery: 25% quantity flex, minimum 30 days extension
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Turnover: AI turnover criteria for bidder and OEM; three-year average
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OEM Authorization: Required from the original equipment manufacturer
Terms & Conditions
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Quantity may be increased by up to 25% during contract; additional time calculated per clause
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Must furnish OEM authorization with complete contact details
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Bid price must cover SITC; delivery to Patna, Bihar
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Turnover criteria require audited statements or CA certificates for last three years
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Delivery terms reference the last date of the original delivery order
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Warranty/AMC terms aligned with OEM specifications
Important Clauses
Manufacturer Authorization
Bidder must submit OEM authorization detailing name, designation, address, email, and phone.
Option Clause
Purchaser may increase/decrease quantity up to 25% at contracted rates; delivery extension rules apply.
Scope of Supply
Bid price must include SITC of the UPS system, including installation and commissioning.
Bidder Eligibility
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Minimum average annual turnover as specified for bidder and OEM over last three years
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OEM authorization from the original manufacturer
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Experience certificates for similar SITC of UPS systems
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Online UPS (?10 KVA) With Battery Conforming To IS 16242 (Part 1) (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Baha Oraon | 800001,The New India Assurance Co. Ltd., PATNA REGIONAL OFFICE, 6th & 7th floor, BSFC Building, Fraser Road, Patna - 800001 | Patna | Bihar | 800001 | 2 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10083122.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate showing turnover
OEM authorization letter / Manufacturer Authorization
Technical bid documents showing IS 16242 compliance
Experience certificates supporting turnover and similar projects
Any other documents required by the Terms and Conditions (as applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for the UPS tender in Patna with IS 16242 conformance?
Bidders should ensure IS 16242 (Part 1) compliance, provide OEM authorization, and include SITC costs. Prepare turnover evidence for last 3 years via audited statements or CA certificate, and submit full packaging, delivery, and commissioning plans to meet Patna procurement standards.
What documents are required for the IS 16242 UPS bid in Bihar?
Required documents include GST certificate, PAN, last 3 years turnover proof, OEM authorization letter, technical bid showing IS 16242 compliance, and experience certificates for similar UPS SITC projects. Ensure all documents are current and properly signed.
What is the delivery schedule and option clause for UPS order?
Delivery can be increased up to 25% of bid quantity with rates fixed; additional time is calculated by (increased quantity / original quantity) × original delivery period, minimum 30 days. Delivery begins after the original last date of delivery order.
What are the OEM turnover requirements for the UPS tender?
Both bidder and OEM must meet the minimum average annual turnover over the last three financial years, verified by audited balance sheets or CA certificate. If the bidder/OEM is under 3 years old, turnover is calculated from post-incorporation completion years.
What is the scope of supply for the UPS procurement in Patna?
Scope includes Supply, Installation, Testing and Commissioning of the Online UPS 10 KVA with Battery. Price should cover all costs, including shipping, on-site installation, configuration, testing, and commissioning activities.
What standards and certifications are required for this UPS tender?
Mandatory IS 16242 (Part 1) conformance for the UPS system; OEM authorization is required; ensure documentation demonstrates standard compliance and post-installation support as per OEM terms.
How is eligibility determined for bidders in this Patna tender?
Eligibility hinges on turnover proof for three years, valid GST and PAN, OEM authorization, and demonstrated experience in UPS SITC. Ensure all documents align with the tender terms and are submitted with the bid.
When is the binding delivery period for the Patna UPS tender?
Delivery period starts from the last date of the original delivery order; option quantity may extend the period with a minimum 30 days, subject to the contract terms and IS 16242 compliance.