Entry and Mid Level Laptop - Notebook
Kuttampuzha Gramapanchayat
ERNAKULAM, KERALA
Posted:
18 February 2025
Closed:
5 March 2025
GEM
GEM
Public Health Engineering Department Madhya Pradesh Laptop Tender Barwani 2025 - IS 550/Factory OS/32GB RAM
Bid Publish Date
27-Dec-2025, 11:56 am
Bid End Date
06-Jan-2026, 2:00 pm
Location
Progress
Issue27-Dec-2025, 11:56 am
Technical01-Mar-2026, 5:31 pm
Financial
Award16-Jan-2026, 12:17 am
Quantity
8
Bid Type
Two Packet Bid
Key Highlights
- • OEM authorization mandatory: Manufacturer Authorization form with full details
- • Scope includes SITC (Supply, Installation, Testing and Commissioning) of laptops
- • Quantity flex: up to 25% during contract and currency with calculated delivery extension
- • Turnover criteria: minimum average annual turnover for bidder and OEM over last 3 years
- • No BOQ items; procurement focuses on standard entry/mid-level laptops
- • Delivery timeline aligned to original delivery order; extended delivery rules defined
- • GST, PAN, experience certificates and financials required for bid submission
- • Factory pre-loaded operating system and specified hardware parameters
Categories
1
Tender Overview
The Public Health Engineering Department, Madhya Pradesh, invites bids for an Entry and Mid Level Laptop - Notebook procurement to be delivered to Barwani, Madhya Pradesh 451447. The scope includes Supply, Installation, Testing and Commissioning of laptops meeting specified processor, RAM, display and storage requirements. OEM turnover compliance and distributor authorization are required. The procurement uses a flexible quantity clause allowing up to 25% adjustment at contract award and during the currency of the contract, with delivery timelines tied to the original delivery period. This tender emphasizes OEM authorization, end-to-end supply chain responsibility, and adherence to declared turnover criteria.
- Organization: Public Health Engineering Department, Madhya Pradesh
- Location: Barwani, Madhya Pradesh (451447)
- Product category: Entry and Mid Level Laptop - Notebook
- Key differentiator: Scope includes installation and commissioning; 25% quantity flex with contract price protection
- Unique aspect: OEM turnover criteria and mandatory Manufacturer Authorization; no BOQ items listed
Technical Specifications & Requirements
- Product: Entry/Mid Level Laptop - Notebook
- Processor category: Laptop type; Processor number to be specified
- Operating System: Factory pre-loaded OS
- Memory: RAM size in GB to be specified
- Display: Diagonal display size in cm to be specified
- Storage: Capacity of storage drive in GB to be specified
- Scope: Supply, Installation, Testing and Commissioning (SITC) of goods
- Compliance: OEM turnover criteria and minimum average financial turnover for bidder and OEM (last 3 years)
- Authorisation: Manufacturer Authorization/Certificate required
Terms, Conditions & Eligibility
- EMD: Not disclosed in the tender data
- Turnover: Minimum average annual turnover over the last 3 years required; self-certified or audited balance sheets acceptable
- OEM turnover criterion: Same turnover requirement applies to OEM for the offered product
- Delivery: 30+ day delivery window may be implied by option clause; delivery commencement tied to last date of original delivery order
- Documents: OEM authorization, turnover proofs, GST, PAN, and relevant bid documents to be uploaded
- Payment and penalties: Not explicitly defined; standard government procurement terms to apply
- Clause: Option to increase/decrease quantity by up to 25% during contract and currency; extended delivery period rules apply
Key Specifications
-
Product category: Entry and Mid Level Laptop - Notebook
-
Processor: Laptop-type processor; exact model/number to be specified
-
Operating System: Factory pre-loaded OS
-
RAM: Minimum required RAM size in GB (to be specified in bid)
-
Display: Diagonal display size in cm (to be specified in bid)
-
Storage: Capacity of storage drive in GB (to be specified in bid)
-
Scope: Supply, Installation, Testing and Commissioning (SITC)
Terms & Conditions
-
EMD amount not disclosed; bidders should verify during bid submission
-
25% quantity adjustment option within contract and currency
-
OEM turnover criteria required for both bidder and OEM
-
Mandatory Manufacturer Authorization with complete details
-
Delivery period governed by original delivery order; extended period rules
Important Clauses
Payment Terms
Payment terms not explicitly stated; bidders should anticipate standard government terms per agency
Delivery Schedule
Delivery commencement from last date of original delivery order; extended time proportional to quantity increase, minimum 30 days
Penalties/Liquidated Damages
Penalties not specified; applicable LDs to be as per standard MP PHED tender rules
Bidder Eligibility
-
Minimum turnover criteria satisfied by bidder and OEM for last 3 financial years
-
OEM authorization and valid GST registration
-
Experience in SITC of laptops or similar IT hardware projects
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
PUBLIC HEALTH ENGINEERING DEPARTMENT
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Bid Preparation
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Document Filing
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Documents 3
GeM-Bidding-8767429.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
4
OEM authorization/Manufacturer authorization document
5
Bidder/supplier profile and contact details
6
Configuration checklist confirming factory pre-loaded OS and hardware specs
7
Delivery and SITC plan including installation timelines
8
Any prior project experience certificates related to laptops or IT hardware
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Asha Infotech Under PMA | Make : hp Model : HP 240 G9 i3 1215U Win11P 165121 wifi 14" | 03-01-2026 17:31:36 | |
| 2 | SWASTIK ENTERPRISES Under PMA | Make : hp Model : HP 240 G9 i3 1215U Win11P 165121 wifi 14" | 03-01-2026 15:50:29 | |
| 3 | YASH SOLUTIONS Under PMA | Make : hp Model : HP 240 G9 i3 1215U Win11P 165121 wifi 14" | 03-01-2026 16:07:22 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | SWASTIK ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L2 | YASH SOLUTIONS Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L3 | Asha Infotech Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in the Barwani MP laptop tender for 2025?
Bidders must submit GST, PAN, turnover evidence, and OEM authorization. Ensure factory pre-loaded OS, confirm RAM/storage/display specs, and include SITC plan. The bid requires turnover documentation for last 3 financial years and Manufacturer Authorization from the OEM. Follow submission guidelines provided by MP PHED Barwani.
What documents are required for the laptop procurement in Madhya Pradesh?
Required docs include GST certificate, PAN card, audited financial statements or CA turnover certificate for last 3 years, OEM authorization, bidder profile, and SITC delivery plan. Also attach hardware configuration confirming OS, RAM, display size, and storage capacity per bid requirements.
What are the technical specifications for this laptop tender in Barwani?
Specifications specify an entry/mid-level laptop with factory pre-loaded OS, processor category, RAM size in GB, display diagonal in cm, and storage capacity in GB. Exact RAM, display size, and storage values will be disclosed in the bid documents. SITC scope is mandatory.
When is the delivery period and option clause applicable in this MP tender?
Delivery is governed by the original delivery order date; an option to increase quantity up to 25% may extend delivery period. If exercised, additional time equals (increased quantity/original quantity) × original delivery period, minimum 30 days. Extended timelines may apply during contract currency.
What is required to prove OEM turnover capability for this laptop bid?
Bidder must provide OEM turnover evidence for the last 3 years via audited statements or CA/Cost Accountant certificates. If OEM is under 3 years old, turnover is calculated from completed financial years post-constitution. This ensures the OEM meets the minimum average turnover as per bid documents.
What is SITC in the laptop procurement and how to document it?
SITC stands for Supply, Installation, Testing and Commissioning. The bid must include a detailed plan for delivery, on-site installation, software pre-configuration, testing procedures, and final commissioning. Include timelines, resource allocation, and acceptance criteria for MP PHED Barwani.
What is the status of EMD in this Barwani MP tender?
The tender data does not disclose a specific EMD amount. Bidders should verify EMD requirements in the official tender terms and guard against last-minute changes. Prepare an EMD in line with typical MP government norms and submit with bid.
What are the key eligibility requirements for OEMs in this procurement?
OEMs must provide Manufacturer Authorization, demonstrate three-year turnover history, and supply laptops meeting factory OS and hardware specs. The bidder must align with OEM turnover criteria and provide all required documents to prove compliance with standards and authorized distribution.
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Documents 3
GeM-Bidding-8767429.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS