GEM

North Eastern Indira Gandhi Regional Institute Of Health & Medical Sciences HVAC Ventilation Tender Shillong Meghalaya 2025

Bid Publish Date

19-Nov-2025, 6:22 pm

Bid End Date

19-Dec-2025, 3:00 pm

EMD

₹1,70,000

Progress

Issue19-Nov-2025, 6:22 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6

Category

Cardiology Echo TMT Area VRF unit

Bid Type

Two Packet Bid

Key Highlights

  • • HVAC turnkey scope across six areas with VRF units
  • • Consumables pricing fixed during warranty/CMC
  • • Mandatory OEM literature, datasheets, and product catalogues
  • • Turnkey installation includes flooring, partitions, lighting, and wiring
  • • Detailed ATC-compliant attachments required for non-responsive risk

Categories 2

TMT TURNKEY

Tender Overview

Organization: North Eastern Indira Gandhi Regional Institute Of Health and Medical Sciences (NEIGRIHMS). Procurement: Ventilation/AC system processing for multiple areas including Cardiology Echo T MT Area VRF unit, Blood Bank VRF lab, Radiology USG area CT PACS reporting Room, Cardiology Daycare Area, UGMC Medical Officer Room, and gym fresh air ventilation. Quantity/Value: 6 sets (one per area). Location: Shillong, Meghalaya. EMD: ₹170,000. Key differentiator: turnkey HVAC/ventilation scope with year-wise pricing for consumables locked during warranty/CMC; emphasis on OEM literature, catalogues, and pricing in the financial document. Unique aspects: bidder must attach detailed ATC-compliant technical documentation and ensure consumables pricing remains fixed for warranty period.

Technical Specifications & Requirements

  • Basis:

Key Specifications

    • Item scope: 6 HVAC/VRF/system sets for six areas
    • Consumables pricing: year-wise pricing to be fixed in financial document
    • Mandatory ATC attachments: original literature, product catalogue, datasheet
    • Turnkey scope: vinyl flooring, wall partitions, metal ceilings, electrical wiring and lighting

Terms & Conditions

  • Technical Specifications & Requirements

    • Basis: 'As per the buyer uploaded ATC document / Attached Specification'.
    • Consumables pricing: year-wise pricing in the financial document; must remain fixed during warranty and CMC.
    • ATC Attachments: Original literature, product catalogue, technical datasheet with highlighting; list of offered items with make, model, and quantity.
    • CMC & Pricing: Component-wise pricing for equipment, turnkey works, HVAC to be in Financial Document; avoid technical bid inclusions.
    • Turnkey scope: vinyl flooring, wall partitions, ceiling installation, wiring and lighting per drawings; installation across all six areas.
    • Documentation: mandatory attachments to avoid non-responsive status; include spares, consumables outside warranty as a % value; warranty covers probes and spares listed in specs.

    Terms, Conditions & Eligibility

    • EMD: ₹170,000 demand note or online payment as specified by NEIGRIHMS.
    • Delivery/Installation: turnkey installation across six identified areas with complete alteration per user drawings.
    • Payment Terms: details to be provided in ATC; ensure alignment with project milestones and warranty periods.
    • Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, technical bid, and ATC-compliant documents.
    • Warranty/CMC: warranty period and annual maintenance clause with fixed consumables pricing for the warranty/CMC term.

Bidder Eligibility

  • Experience in installation of VRF-based HVAC systems in healthcare facilities

  • Financial capability to provide year-wise consumables pricing

  • Compliance with OEM specifications and ATC documentation

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cardiology Echo TMT Area VRF unit Cardiology Echo TMT Area VRF unit as per Specifiction with turnkey details 1 set [email protected] 120
2 Blood Bank component lab-VRF Blood Bank component lab VRF unit as per Specifiction with turnkey details 1 set [email protected] 120
3 Radiology USG area CT PACS reporting Room Radiology USG area CT PACS reporting Room as per Specifiction with turnkey details 1 set [email protected] 120
4 Cardiology Daycare Area Cardiology Daycare Area as per Specifiction with turnkey details 1 set [email protected] 120
5 UGMC Medical Officer Room UGMC Medical Officer Room as per Specifiction with turnkey details 1 set [email protected] 120
6 Fresh air ventilation for both the Gym Fresh air ventilation for both the Gym as per Specifiction with turnkey details 1 set [email protected] 120

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates detailing prior HVAC/ventilation projects

4

Financial statements for the last 3 financial years

5

EMD/Security deposit submission proof

6

Technical bid documents aligned to ATC

7

Original Equipment Manufacturer (OEM) authorizations

8

Product catalogues and technical datasheets highlighted to the specifications

Frequently Asked Questions

How to participate in NEIGRIHMS ventilation tender in Shillong 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹170,000, OEM authorizations, and ATC-compliant technical documentation. Ensure year-wise consumables pricing is included in the Financial Document and that the technical bid excludes pricing. Delivery and installation milestones must align with six specified areas.

What documents are required for NEIGRIHMS VRF systems tender 2025

Required documents include GST certificate, PAN, three years of financial statements, experience certificates for healthcare HVAC projects, EMD submission proof, OEM authorizations, product catalogues, technical datasheets, and the ATC-compliant Additional Doc 2/3/4 as specified.

What are the technical specifications for NEIGRIHMS VRF tender topics

Specifications reference the buyer-uploaded ATC document and attached specifications. Bidder must provide original literature, product catalogues, datasheets, and ensure the consumables pricing remains fixed during warranty/CMC, with turnkey scope covering flooring, partitions, ceilings, wiring, and lighting.

What is the EMD amount for NEIGRIHMS ventilation procurement in Shillong

The EMD amount is ₹170,000. Payment method details are specified by NEIGRIHMS and must accompany the bid submission to avoid disqualification.

When is the NEIGRIHMS bid submission deadline for VRF systems

Exact submission deadlines are not provided here; bidders should refer to NEIGRIHMS procurement portal and ATC for date, due time, and submission process to ensure compliance with mandatory attachments.

Which areas are covered under the NEIGRIHMS HVAC tender in Meghalaya

The six areas include Cardiology Echo T MT Area VRF unit, Blood Bank component lab-VRF, Radiology USG area CT PACS reporting Room, Cardiology Daycare Area, UGMC Medical Officer Room, and Fresh air ventilation for both Gym, all requiring six sets.

What are the turnkey installation requirements for NEIGRIHMS tender

Turnkey scope includes vinyl flooring, wall partitions, metal ceiling installation, electrical wiring, and lighting as per user drawings; installation across all six areas must be coordinated with hospital facilities and user recommendations.

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