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Indian Army Tender for Head Lamp Assembly Parts, IS0 9001 Certified Suppliers, Ganjam Odisha 2026

Bid Publish Date

26-Feb-2026, 5:49 pm

Bid End Date

12-Mar-2026, 9:00 am

Location

GANJAM , ODISHA
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Progress

Issue26-Feb-2026, 5:49 pm
Technical03-Oct-2026, 7:37 am
Financial
AwardCompleted
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Quantity

14

Category

ASSY HEAD LAMP WITH HALOGEN BULB RH

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Up to 25% quantity flexibility during and after contract
  • • GST compliance and reimbursement as per actuals or stated rate
  • • Turnover evidence required for last 3 financial years
  • • Mandatory documents: PAN, GSTIN, EFT mandate, cancelled cheque
  • • No explicit EMD amount provided in available data

Categories 5

AIR GENERATOR BULB COMPRESSED AIR PNEUMATIC HEAD LAMP

Tender Overview

The Indian Army's Department of Military Affairs invites bids from ISO 9001 certified suppliers for a procurement package in Ganjam, Odisha (760001) focused on head lamp assemblies and related automotive components including hoses, belts, and air-filter piping. The BOQ lists 5 items but does not disclose itemized quantities or unit measures. The contract contemplates a flexible quantity option of up to 25% additional quantity at contracted rates, with delivery timelines tied to the last delivery order date and a minimum extended period of 30 days. The opportunity targets vendors with robust financials and compliance posture, reflected in explicit turnover requirements and statutory documents. The evaluation will consider turnover stability, GST compliance, and ISO certification as minimum eligibility anchors.

Technical Specifications & Requirements

  • Scope includes ASSY HEAD LAMP WITH HALOGEN BULB RH, plus ancillary components: HOSE L 444 MM, V BELT AVX, CONE BELT, and HOSE TC TO AIR FILTER PIPE. Specific technical data such as power ratings, connector types, or compatibility standards are not published.
  • Mandatory standards: ISO 9001 certification; GST and PAN documentation; EFT mandate; cancelled cheque. Documentation must include audited turnover or CA certificate indicating three-year average turnover; no corporate insolvency flags.
  • Bidder must ensure compliance with GST reimbursement terms and potential adjustments per actual GST rates. The tender emphasizes supplier eligibility, financial health, and supplier capability to meet variation in quantity up to 25% during contract execution.

Key Specifications

  • Product category: head lamp assembly with halogen bulb RH and associated hoses/belts

  • Quantity: 5 items in BOQ; exact quantities not disclosed

  • Standards: ISO 9001

  • Billing: GST applicable with reimbursement terms

  • Delivery: extension rules for option clause; minimum 30 days extension

Terms & Conditions

  • Quantity may be increased by up to 25% at contracted rates

  • Minimum turnover required over last 3 years; audited or CA certificate

  • ISO 9001 certification mandatory; GST compliance mandatory

Important Clauses

Payment Terms

GST reimbursement either at actuals or at quoted GST rate; payment terms not explicitly stated in provided data

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended period applies with minimum 30 days; option to extend quantity within contract limits

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • ISO 9001 certification for bidder or OEM

  • Turnover evidence for last 3 financial years

  • Financial stability not under liquidation or bankruptcy

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

ASSY HEAD LAMP WITH HALOGEN BULB RH , HOSE L 444 MM , V BELT AVX , CONE BELT , HOSE TC TO AIR FILTER PIPE

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9052316.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

ASSY HEAD LAMP WITH HALOGEN BULB RH

ASSY HEAD LAMP WITH HALOGEN BULB RH

6 nos Delivery: 15 days
#2

HOSE L 444 MM

HOSE L 444 MM

2 nos Delivery: 15 days
#3

V BELT AVX

V BELT AVX

2 nos Delivery: 15 days
#4

CONE BELT

CONE BELT

2 nos Delivery: 15 days
#5

HOSE TC TO AIR FILTER PIPE

HOSE TC TO AIR FILTER PIPE

2 nos Delivery: 15 days

Required Documents

1

GST certificate

2

PAN card

3

Certificate of incorporation or turnover certificate for last 3 years

4

Audited financial statements or CA/CMA turnover certificate

5

Cancelled cheque

6

Bank EFT mandate

7

ISO 9001 certificate ( bidder or OEM )

8

Proof of GST registration

Corrigendum Updates

1 Update
#1

Update

09-Mar-2026

Extended Deadline

12-Mar-2026, 9:00 am

Opening Date

12-Mar-2026, 9:30 am

Technical Results

S.No Seller Item Date Status
1
3 WAY SUPPLIERS & SERVICES   Under PMA
-10-03-2026 07:37:15
2
JAGADAMBA MOTORS   Under PMA
-10-03-2026 08:17:41
3
Radha Krishna Enterprises   Under PMA
-10-03-2026 07:23:09

Financial Results

Rank Seller Price Item
L1
Radha Krishna Enterprises(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : ASSY HEAD LAMP WITH HALOGEN BULB RH,HOSE L 444 MM,V BELT AVX,CONE BELT,HOSE TC TO AIR FILTER PIPE
L2
3 WAY SUPPLIERS & SERVICES   Under PMA
Item Categories : ASSY HEAD LAMP WITH HALOGEN BULB RH,HOSE L 444 MM,V BELT AVX,CONE BELT,HOSE TC TO AIR FILTER PIPE
L3
JAGADAMBA MOTORS (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : ASSY HEAD LAMP WITH HALOGEN BULB RH,HOSE L 444 MM,V BELT AVX,CONE BELT,HOSE TC TO AIR FILTER PIPE

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Indian Army head lamp tender in Odisha?

Bidders must meet eligibility criteria including ISO 9001 certification, three-year turnover evidence, GST registration, PAN, and EFT mandate. Ensure documentation for audited turnover is uploaded, along with an undertaking about financial status. The tender allows a 25% quantity variation and requires compliance with GST reimbursement rules.

What documents are required for Indian Army procurement of head lamp parts?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate (bidder or OEM), audited financial statements or CA turnover certificate for the last three years, and any turnover proof. Ensure all certificates are current and uploaded with the bid submission.

What are the technical specifications for head lamp components in this bid?

The scope includes head lamp assembly with halogen bulb RH, hose L 444 mm, AVX belt, cone belt, and hose TC to air filter pipe. Exact electrical ratings, connectors, or OEM part numbers are not disclosed; bidders must rely on IS 9001 quality management for compliance.

When is quantity variation permitted in this Indian Army tender?

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at the time of contract placement and during the currency of the contract at contracted rates, with delivery extensions calculated per the formula provided, minimum 30 days.

What are the GST and payment terms for this Odisha tender?

GST reimbursement will be as per actuals or the applicable rate, whichever is lower, up to the quoted GST percentage. Specific payment terms are not detailed; bidders should anticipate standard government terms and ensure GST compliance in invoicing.

What is required to prove financial stability for this bid in Odisha?

Submit audited balance sheets for the last three years or CA/CMA turnover certificates, showing three-year average turnover. If the firm is younger than three years, use completed years post-constitution. Include an undertaking confirming no liquidation or bankruptcy.

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