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IIT Mandi Audio-Visual Equipment Tender Mandi Himachal Pradesh 2026 IS 550 Compliance 2026

Bid Publish Date

07-Feb-2026, 3:52 pm

Bid End Date

28-Feb-2026, 4:00 pm

EMD

₹9,000

Location

MANDI , HIMACHAL PRADESH

Progress

Issue07-Feb-2026, 3:52 pm
AwardPending
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Quantity

61

Category

15 Inch Dual Speaker Top with flight case

Bid Type

Two Packet Bid

Tender Overview

The Indian Institute of Technology (IIT) Mandi invites bids for an extensive audio-visual package, spanning top-flight equipment such as 15 Inch Dual Speaker systems, flight cases, SM57/SM58 vocal mics, lapel mics with receivers, headphones with 6.5 mm adapters, stage monitors, XLR cables, rechargeable AA batteries with charging adapters, PARTY BOX, amplifiers, subwoofers, and related cabling. The procurement covers supply, installation, testing and commissioning across 16 BOQ items in a single package, with an EMD of ₹9,000. Location is IIT Mandi, Kamand, Mandi, Himachal Pradesh (PIN 171302). The contract scope emphasizes delivery, integration and performance verification for academia and events, with optional quantity adjustments up to 25% during contract execution. The bid is structured to include installation and post-installation support, under standard government procurement practice.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing and Commissioning of audio-visual equipment listed in the category, including mixers, mics, speakers, amplifiers, cables and accessories.
  • Certifications/Standards: Not explicitly stated; bidders should ensure equipment remains current, not obsolete at bid opening, and AS-IS compatibility with IIT Mandi’s stage setups.
  • Delivery/Installation: On-site deployment at IIT Mandi; extended delivery implications governed by the option clause; 5-day hardcopy submission requirement for EMD/FDR.
  • EMD/Financial: EMD fixed at ₹9,000; option to submit via Demand Draft or Fixed Deposit Receipt; hardcopy delivery within 5 days post bid end.
  • GST: Bidder responsible for GST; reimbursement aligned with actual rates.

Terms, Conditions & Eligibility

  • Option Clause: Quantity may vary up to 25% during and after award; delivery period adjusted accordingly with minimum 30 days.
  • Scope: Bid price must cover all components, including installation and commissioning.
  • EMD/FDR: Accepts Demand Draft in favour of The Registrar, IIT Mandi, or FDR with bank endorsement; scanned proof required with bid; hardcopy to be delivered within 5 days of bid end/opening.
  • Eligibility: Bidders must not be under liquidation or similar proceedings; must quote non-obsolete products with at least 5 years market life remaining.
  • Documents: GST, PAN, experience certificates, financial statements, and required certificates to be uploaded per T&C; GST applicability to be checked by bidders.
  • Compliance: Upload all certificates/documents or bid may be rejected.

Key Specifications

  • Product names from tender: 15 Inch Dual Speaker Top with flight case, Flight case, SM57 Instrumental Mics, SM58 Instrumental Mics, Lapel Collar Mic with receiver and body pack transmitter, Solo Headphone with 6.5mm converter, Stage Monitor with Flight Case, Snake Wire, XLR cables with converter, Rechargeable AA battery, charging adapter, PARTY BOX, AMPLIFIER, SPEAKER, SUBWOOFER, CORDLESS MIC.

  • Quantities: 16 total items in BOQ; specific item quantities not disclosed in data.

  • EMD amount: ₹9,000; payment options include DD or Fixed Deposit Receipt (FDR) pledged to The Registrar, IIT Mandi.

  • Delivery: Option clause allows up to 25% quantity variation; delivery timing anchored to original period with extension calculations; minimum 30 days extension.

  • Eligibility/Obligations: Non-obsolescence requirement of at least 5 years residual market life; GST as applicable; on-time submission of EMD documents.

Terms & Conditions

  • EMD amount: ₹9,000; payment via DD or FDR; proof with bid.

  • Quantity variation allowed up to 25%; extended delivery tied to original period with minimum 30 days.

  • Supply, installation, testing and commissioning included; on-site delivery at IIT Mandi, Kamand.

Important Clauses

Payment Terms

EMD options include Demand Draft payable to The Registrar, IIT Mandi, or Fixed Deposit Receipt; scanned proof required with bid and hard copy to be delivered within 5 days of bid end/opening.

Delivery Schedule

Option clause permits 25% quantity variation; delivery period adjusted proportionally with a minimum 30-day extension; original delivery period governs extended scheduling.

Penalties/Liquidated Damages

Not explicitly stated in data; implied standard procurement practice will apply LD for delayed delivery per contract terms.

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Non-obsolete products with at least 5 years residual market life

  • GST registration and financial statements up to date

Documents 4

GeM-Bidding-8949517.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 15 Inch Dual Speaker Top with flight case As per Specifications 2 nos spo-iitm 15
2 Flight case As per Specifications 1 nos spo-iitm 15
3 SM 57 Instrumental Mics As per Specifications 4 nos spo-iitm 15
4 SM 58 Instrumental Mics As per Specifications 5 nos spo-iitm 15
5 Laple Collar Mic with receiver and body pack transmitter As per Specifications 1 nos spo-iitm 15
6 Solo Headphone with 6.5mm converter As per Specifications 1 nos spo-iitm 15
7 Stage Monitor with Flight Case As per Specifications 4 nos spo-iitm 15
8 Snake Wire As per Specifications 1 set of 50 mtr spo-iitm 15
9 XLR cables with converter As per Specifications 1 set of 300 mtr spo-iitm 15
10 Rechargeable AA battery As per Specifications 20 nos spo-iitm 15
11 charging adapter As per Specifications 5 nos spo-iitm 15
12 PARTY BOX As per Specifications 2 nos spo-iitm 15
13 AMPLIFIER As per Specifications 2 nos spo-iitm 15
14 SPEAKER As per Specifications 8 nos spo-iitm 15
15 SUBWOOFER As per Specifications 2 nos spo-iitm 15
16 COARDLESS MIC As per Specifications 2 nos spo-iitm 15

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Required Documents

1

Experience Criteria

2

Past Performance

3

Certificate (Requested in ATC)

4

OEM Authorization Certificate

5

Additional Doc 1 (Requested in ATC)

6

Additional Doc 2 (Requested in ATC)

7

Additional Doc 3 (Requested in ATC)

8

Additional Doc 4 (Requested in ATC)

9

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

10

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for IIT Mandi audio visual tender in Mandi Himachal Pradesh 2026?

Bidders must submit EMD of ₹9,000 via DD or FDR payable to The Registrar, IIT Mandi, along with scanned proof and hardcopy delivery within 5 days. Include GST registration, PAN, experience certificates, financials, OEM authorizations, and technical compliance documents. Ensure no obsolescence and resubmit if required by ATC.

What documents are required for IIT Mandi procurement of AV equipment 2026?

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD submission proof (DD or FDR), OEM authorization (if applicable), technical bid documents, and certificates confirming non-obsolescence with at least 5 years market life remaining.

What are the delivery terms for IIT Mandi AV equipment bid 2026?

Delivery may be extended by up to 25% of original quantity; extension minimum 30 days; delivery schedule begins after final delivery order; extended time computed as (additional quantity/original quantity)×original period, subject to minimum 30 days.

What standards or certifications are required for IIT Mandi AV equipment tender?

No explicit standards listed; bidders should ensure equipment remains current and non-obsolete with at least 5 years residual market life; OEM authorizations may be required; GST as applicable; ISI/ISO standards not specified in data.

What is the EMD amount and payment method for IIT Mandi AV tender 2026?

EMD is ₹9,000; acceptable payment methods include Account Payee Demand Draft in favor of The Registrar, IIT Mandi, or Fixed Deposit Receipt; scanned proof must accompany bid with hardcopy delivery within 5 days.

What is included in the scope of supply for IIT Mandi AV tender 2026?

Scope encompasses Supply, Installation, Testing and Commissioning of all listed audio-visual goods, including mics, speakers, amplifiers, cables, stage monitors, flight cases, and related accessories, with on-site deployment at IIT Mandi.

When will GST implications affect IIT Mandi AV tender submissions 2026?

GST is bidder-borne; IIT Mandi will reimburse as per actual rates; bidders must verify applicable GST during bid and ensure compliance in pricing and invoicing.

What are the key eligibility criteria for IIT Mandi AV equipment bid 2026?

Eligibility requires non-liquidity status, non-bankruptcy, and ability to supply non-obsolete equipment with at least 5 years residual market life; must provide relevant experience certificates and demonstrate financial stability.