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West Bengal Urban Development Department Standard Ambulances Tender HoogHly 712101 AIS-125 3*3 2025

Bid Publish Date

31-Dec-2025, 5:23 pm

Bid End Date

13-Jan-2026, 6:00 pm

Location

HOOGHLY , WEST BENGAL

Latest Corrigendum Available

Progress

Issue31-Dec-2025, 5:23 pm
Corrigendum10-Jan-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

AMBULANCES

Tender Overview

West Bengal Urban Development And Town And Country Planning Department, Hooghly (712101), West Bengal invites bids for Standard Ambulances (Q1) meeting AIS-125 (Part 1) specifications. The procurement centers on a generic ambulance with a configurable number of stretchers and basic onboard electronics, with an emphasis on compliance to AIS-125, vehicle type, drivetrain, fuel, and essential ambulance features. The scope includes supplier capability to deliver ambulances that conform to regional medical transport needs, with emphasis on OEM involvement and after-sales support. A key differentiator is the integration of standard AIS-125 with vehicle-level warranty and OEM turnover criteria, plus eligibility tied to government experience and turnover. The tender highlights a flexible quantity clause and contractor delivery obligations, shaping a multi-year supply dynamic in the Hooghly region.

Technical Specifications & Requirements

  • Ambulance category aligned to AIS-125 (Part 1) clause reference, including Type of Ambulance, Vehicle Category, and Type of Wheel Drive
  • Powertrain: Maximum Engine Output (kW) at rated RPM and vehicle gross weight limits (Kerb weight + payload)
  • Accessories: Air Conditioning availability; Main Stretcher features and number of stretchers specified in the BOQ terms
  • Vehicle Warranty: Period of vehicle warranty (years) and basic maintenance expectations
  • Delivery and installation environments: Local regulatory compliance, and serviceability in West Bengal
  • Experience benchmark: OEMs or bidders with prior central/state government supply of similar ambulances for 3 years plus evidence of relevant contracts
  • Financials: Emphasis on minimum three-year turnover data for bidder and OEM, with audited statements or CA certificates
  • Distinctive clauses: Option to increase/decrease quantity by up to 25%, with extended delivery periods calculated per contract terms

Terms & Eligibility

  • EMD: Not explicitly stated in the extract; bidders must prepare for typical government tender security deposits
  • Experience: Bidder or OEM must have supplied same/similar ambulances to central/state government bodies for 3 years prior to bid opening; provide contract copies
  • Turnover: Average annual turnover over last three years must meet bid-documented thresholds; provide audited balance sheets or CA certificates
  • OEM Turnover: OEM must meet turnover criteria for the offered product; apply the same three-year turnover verification
  • Delivery terms: Delivery window aligned to original order; option-based quantity adjustments may alter delivery schedule with minimum 30 days extra period
  • Eligibility documents: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates as applicable
  • Warranty/penalties: Warranty period for the ambulance and potential LD/penalty provisions as per standard government terms

Key Specifications

  • Product: Standard Ambulances (Q1) as per AIS-125 (Part 1) clause 3*3

  • Ambulance features: Number of stretchers and main stretcher specifications

  • Powertrain: Maximum engine output (kW) at rated RPM and Type of Fuel

  • Vehicle parameters: Maximum Gross Vehicle Weight (Kerb weight + payload)

  • Auxiliaries: Air Conditioning and basic onboard medical equipment provisions

  • Warranty: Vehicle warranty period (years) post-delivery

  • Delivery terms: Option to adjust quantity by up to 25% with extended delivery period calculations

  • Compliance: OEM involvement and three-year turnover experience for bidder and OEM

Terms & Conditions

  • EMD: standard government security deposit to be submitted with bid

  • Delivery: quantity adjustments permitted up to 25% with proportional schedule changes

  • Experience: 3 years of supply to government organizations with contract proof

Important Clauses

Payment Terms

Standard government terms post-delivery with milestones; detailed terms to be provided in bid documents

Delivery Schedule

Delivery start from order date with option-based quantity changes; extended period formula applies with a minimum 30 days

Penalties/Liquidated Damages

LDs as per standard government procurement terms; exact rates to be specified in tender documents

Bidder Eligibility

  • 3+ years experience supplying ambulances or equivalent medical vehicles to government bodies

  • Demonstrated OEM turnover meeting tender thresholds in the last three financial years

  • Ability to meet AIS-125 (Part 1) compliance and provide ISI/ISO-like certifications if specified

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Parameters Type of Ambulance [as per clause 3*3 of AIS-125 (Part 1)] Type B - Road Ambulance / Patient Transport Vehicle
Generic Parameters Category of Vehicle M2 (GVW <=5 tonnes)
Generic Parameters Type of Wheel Drive Two wheel drive
Generic Parameters Type of Fuel Petrol
Engine and Transmission Maximum Engine Output / Power (kW) at rated RPM 22.1 - 200.0 Or higher
Vehicle Parameters Maximum Gross Vehicle Weight (Kerb weight + Payload) 1765.0 - 7000.0 Or higher
Accessories/Features Air Conditioning NA for without AC
Ambulance Body Number of Stretcher 1
Ambulance Body Features of Main Stretcher Main stretcher with an integral undercarriage
Warranty Vehicle Warranty Time (Years) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior supply of ambulances to government entities

4

Audited financial statements for the last three financial years or CA certificate indicating turnover

5

OEM authorization (if bidder is not OEM)

6

Technical compliance certificates for AIS-125 (Part 1) suitability

7

Proof of turnover for OEM if applicable

8

Contract copies of similar previous orders

Corrigendum Updates

1 Update
#1

Update

10-Jan-2026

Extended Deadline

13-Jan-2026, 6:00 pm

Opening Date

13-Jan-2026, 6:30 pm

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for ambulances tender in Hooghly West Bengal 2025?

Bidders must meet eligibility: 3 years' government supply experience, OEM turnover as per bid, AIS-125 Part 1 compliance, and provide GST/PAN with experience contracts. Prepare EMD as per tender, and include OEM authorizations and technical compliance certificates. Submit completed bid before the stated closing time and ensure delivery capability within the extended period rules.

What documents are required for ambulance procurement in West Bengal?

Submit GST certificate, PAN card, audited turnover statements for three years, OEM authorization if not the manufacturer, experience contracts with government agencies, AIS-125 compliance certificates, and technical bid documents. Include copies of contract receipts and performance certificates for previously supplied ambulances.

What are the technical specifications for AIS-125 ambulances?

Ambulance must align to AIS-125 Part 1 specifications, including Type of Ambulance, Vehicle Category, Type of Wheel Drive, maximum engine power (kW), Maximum GVW, number of stretchers and main stretcher features, and onboard air conditioning. Compliance with specified standards is mandatory for eligibility and evaluation.

When is the delivery deadline for ambulance orders in this tender?

Delivery schedules allow an initial delivery period per original order; if quantities increase by up to 25%, the additional time is calculated as (additional quantity / original quantity) × original delivery period, with a minimum extension of 30 days. The purchaser may extend within contract limits.

What are the payment terms for the ambulance supply contract?

Payment terms are aligned with standard government practice and milestones; a detailed payment plan will be provided in the bid documents. Suppliers should anticipate payment on or after delivery and acceptance, subject to contract-specific milestones and performance conditions.

What is the minimum experience criteria for bidders and OEMs?

Bidders must have 3+ years of regular supply of ambulances to government entities, supported by contracts. OEM turnover must meet the minimum three-year threshold; provide audited balances or CA-certified turnover proofs for the relevant period.