Hindustan Petroleum Corporation Ltd Servo Gauge Supply, Installation and Commissioning Tender Visakhapatnam Andhra Pradesh 2026
Bid Publish Date
15-Aug-2026, 4:18 pm
Bid End Date
28-Aug-2026, 3:00 pm
Location
Progress
Key Highlights
- • Quantity flex up to 25% during contract and currency
- • Delivery period linked to last date of original delivery order with calculated extensions
- • GST applicability clarified; reimbursement to be actuals or lower of quoted rate
- • Invoice must be in consignee name with consignee GSTIN
- • Scope includes Supply, Installation, Testing and Commissioning of Servo Gauge
- • ATC document guidance; no BOQ items available
Tender Overview
Organization: Hindustan Petroleum Corporation Ltd. The procurement covers Supply, Installation, Testing and Commissioning of a Servo Gauge system in Visakhapatnam, Andhra Pradesh. Estimated value and exact quantity are not disclosed. The scope specifies end-to-end execution from supply to commissioning, with delivery timelines to be governed by the option clause. Unique aspects include a flexible quantity framework up to 25% addition during contract, and delivery period calculations tied to the original delivery schedule. Bidders should prepare for GST considerations and ensure invoices are raised in the consignee’s name with the consignee GSTIN. This tender is positioned for suppliers capable of turnkey servo gauge projects and implementing on-site commissioning within contracted timelines.
Technical Specifications & Requirements
- Product/Service: Servo Gauge supply, installation, testing, and commissioning
- Location: Visakhapatnam, Andhra Pradesh (530001)
- Scope: End-to-end supply chain, integration, and on-site commissioning; BOM details not provided; BOQ items absent
- Delivery/Timeline: Delivery period linked to original delivery order; option clause allows up to 25% quantity variation during contract and currency; minimum extension logic with 30 days baseline
- Standards/Compliance: Not specified; bidders should imply standardization for servo gauging equipment and commissioning practices
- Financials: EMD not disclosed; GST treatment mentioned with post-quotation applicability; invoice to be GNED to consignee
- Special Clauses: Payment terms aligned with GST actuals; option clause for quantity and time adjustments
Terms, Conditions & Eligibility
- Delivery Terms: Quantity may be increased up to 25%, at contracted rates; delivery extension rules apply
- GST: GST payable by bidder; reimbursement as per actuals or applicable rates; subject to quoted GST percentage
- Invoicing: Invoice must be raised in the consignee’s name with the consignee’s GSTIN only
- Scope of Supply: Includes Supply, Installation, Testing and Commissioning of goods; all costs included in bid price
- ATC/Documents: Refer to uploaded ATC document for additional terms; ensure compliance with all buyer-specified ATCs
Key Specifications
-
Product/service names: Servo Gauge supply, installation, testing and commissioning
-
Quantities: Not disclosed; quantity variation up to 25%
-
EMD/Estimated value: Not disclosed
-
Experience: Not specified; bidders to demonstrate capability in servo gauge projects
-
Quality/Compliance: No explicit standards mentioned; bidders should ensure installation and commissioning best practices
Terms & Conditions
-
Delivery quantity may increase by 25% at contract rates
-
GST handling and consignee-based invoicing are mandatory
-
Scope includes supply, installation, testing and commissioning with on-site execution
Important Clauses
Payment Terms
GST payable by bidder; reimbursement per actuals or applicable rates; GST rate not to exceed quoted percentage
Delivery Schedule
Delivery period starts from last date of original delivery order; option clause allows extended time with proportional calculation; minimum 30 days
Penalties/Liquidated Damages
Not specified in data; rely on standard HPCL procurement LD terms in ATC
Bidder Eligibility
-
Demonstrated experience in servo gauge supply and on-site commissioning
-
Financial statements showing liquidity to undertake turnkey project
-
GST registration and valid GSTIN
-
OEM/authorized dealer for servo gauge equipment
Tender Data
Bid Details
Quantity
2
Category
Supply of Servo Gauge
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Supply of Servo Gauge , Installation and Commissioning
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 28 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
84
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pennam V G Santosh Raja | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 1 | 84 | - |
Authority Records
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Documents 6
GeM-Bidding-9761463.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar servo gauge installations
Financial statements (latest) demonstrating financial capability
EMD submission proof (amount not disclosed in data) per tender terms
Technical bid documents and compliance certificates
OEM authorization or dealer authorization for servo gauge equipment
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for the servo gauge tender in Visakhapatnam 2026?
Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD as per terms. Ensure OEM authorizations and technical compliance. Prepare for end-to-end supply, installation, testing and commissioning with on-site support; comply with GST and consignee invoicing requirements.
What documents are required for the HPCL servo gauge bid 2026?
Required documents include GST certificate, PAN card, experience certificates for similar projects, latest financial statements, EMD submission proof, technical bid documents, and OEM authorization. Ensure invoices are raised to the consignee with consignee GSTIN per ATC terms.
What are the delivery terms for quantity variation in this tender?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract; during currency, efficiency extension is calculated by a formula and must observe a minimum of 30 days, with original delivery period baseline.
Which standards or certifications are required for servo gauges in this HPCL bid?
No explicit standards are listed in data; bidders should ensure ISO-like quality practices and OEM-compliant installation procedures; verify ATC for any mandatory certifications before submission.
When is the payment tied to GST for the HPCL servo gauge project?
GST reimbursement is based on actuals or applicable rates, whichever is lower, and cannot exceed the quoted GST percentage; ensure GST compliance and accurate invoicing to consignee.
What is the scope of supply for the Visakhapatnam tender?
Scope includes Supply, Installation, Testing and Commissioning of servo gauge equipment; all cost components must be included in the bid price; delivery supports on-site commissioning at Visakhapatnam facility.
What is required in the ATC document for HPCL servo gauge tender 2026?
ATC document contains buyer-specific terms; bidders must view and comply with it, including quantity variation, delivery calculations, GST obligations, and consignee invoicing rules; non-compliance may lead to bid rejection.
What evidence of capability is needed for servo gauge installation bids?
Provide prior project experience in similar servo gauge installations, OEM authorizations, and financial capacity, along with technical compliance certificates; reflect on on-site testing, commissioning procedures, and post-installation support capabilities.