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Indian Army Fuel/Oil/Air Filters and Head Lamp Assembly Tender 2026 Karnataka – ISO 9001 BIS Compliance

Bid Publish Date

17-Jul-2026, 9:46 am

Bid End Date

27-Jul-2026, 10:00 am

Location

JAISALMER , RAJASTHAN
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Progress

Issue17-Jul-2026, 9:46 am
AwardPending
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Quantity

6

Category

Fuel Filter

Bid Type

Two Packet Bid

Key Highlights

  • • IS0 9001 certification requirement for bidder or OEM
  • • Mandatory BIS licence and type test certificates
  • • Non-disclosure declaration to be uploaded with bid
  • • Escalation matrix for service support must be provided
  • • Option clause permits ±25% quantity variation during and after contract
  • • Delivery timeline linked to final delivery order date with potential extensions
  • • Bidder must avoid liquidation or court receivership
  • • 5 item BoQ contains filters and headlamp components with unspecified quantities

Categories 6

FUEL FILTERS FILTER BASE AIR GENERATOR COMPRESSED AIR PNEUMATIC HEAD LAMP

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for a set of vehicle maintenance components including fuel filter, oil filter, air filter, head lamp assembly (RH), and door beading LH/RH. The tender references an option clause allowing +/- 25% quantity adjustments at contracted rates, with delivery timing linked to the final delivery order date and potentially extended periods. Bidders must ensure ISO 9001 certification and relevant product certifications such as BIS licence and type test certificates. An escalation matrix for service support must be provided. The BoQ lists 5 items but specific quantities/units are not disclosed in the data. The opportunity targets suppliers capable of meeting the rigid standards of government defense supply and adherence to non-disclosure and financial soundness requirements.

Technical Specifications & Requirements

  • Product category includes fuel filter, oil filter, air filter, head lamp assembly (RH), and door beading (LH/RH) compatible with military vehicles.
  • Standards/Certifications: ISO 9001 certification for bidder or OEM; mandatory BIS licence and type test certificates; additional product-specific approvals as per bid documents.
  • Quality/Compliance: Non-disclosure agreement to be uploaded; escalation matrix for service support required; bidder must avoid liquidation or bankruptcy; OEM authorizations may be necessary where applicable.
  • Delivery considerations: Quantities may be increased by up to 25% during contract and currency periods; delivery schedule aligns to order dates with potential minimum 30 days added in extended periods.
  • Tender scope notes: 5 listed items; no explicit unit quantities provided in the data; primary focus on certification, conformity, and supply readiness.

Terms, Conditions & Eligibility

  • EMD/financial standing: Not explicitly stated, but bidders must declare sound financial standing and avoid liquidation or receivership.
  • Delivery/Delivery period: Initial delivery period defined by contract/order; additional time formula applies for option quantities (minimum 30 days).
  • Payment terms: Not specified in the data; bidders should expect standard government terms subject to contract.
  • Documents to submit: ISO 9001 certificate, BIS licence, type test certificates, OEM authorizations, and the required non-disclosure declaration; escalation matrix for service support must be provided.
  • Compliance: Bidder to comply with all Buyer Added Terms; no dates or location specifics are provided in the summary data.

Key Specifications

  • Product names: fuel filter, oil filter, air filter, head lamp assembly right-hand, door beading left/right

  • No explicit quantity in BoQ data; total items: 5

  • Standards: ISO 9001; BIS licence; type test certificates

  • Delivery: quantity adjustments up to 25% and extended delivery period rules

  • Warranty/after-sales: escalation matrix required

Terms & Conditions

  • 25% quantity variation allowed at contract initiation and during currency

  • Mandatory ISO 9001 and BIS/type-test certifications with OEM authorizations

  • Non-disclosure clause must be submitted with bid and service support escalation matrix provided

Important Clauses

Payment Terms

Not specified in data; expect standard government terms subject to contract and delivery milestones

Delivery Schedule

Delivery period to commence from last date of original delivery order; extended time scales use the option quantity formula with a minimum of 30 days

Penalties/Liquidated Damages

Not specified in data; standard government LD clauses may apply as per contract terms

Bidder Eligibility

  • No liquidation or bankruptcy status; financial standing proven

  • ISO 9001 certification either bidder or OEM

  • BIS licence and type test certificates available

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Fuel Filter , Oil Filter , Air Filter , Head lamp assy rh , Door beeding lh rh

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Jaisalmer

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-JaisalmerJaisalmer--115-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9619966.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

Fuel Filter

Fuel Filter

1 nos Delivery: 15 days
#2

Oil Filter

Oil Filter

1 nos Delivery: 15 days
#3

Air Filter

Air Filter

1 nos Delivery: 15 days
#4

Head lamp assy rh

Head lamp assy rh

1 nos Delivery: 15 days
#5

Door beeding lh rh

Door beeding lh rh

2 nos Delivery: 15 days

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Required Documents

1

GST registration certificate

2

PAN card

3

ISO 9001 certificate ( bidder or OEM )

4

BIS licence and type test certificates

5

OEM authorization (if applicable)

6

Non-disclosure declaration on bidder letter head

7

Financial statements / proof of financial standing

8

Escalation matrix for service support

Frequently Asked Questions

How to bid for Indian Army filters tender 2026 in India?

bidders must submit ISO 9001 certification, BIS licence, type test certificates, OEM authorizations if applicable, and a signed non-disclosure declaration. Ensure financial statements show liquidity, and include an escalation matrix for service support. Also comply with the 25% quantity variation clause during contract execution.

What documents are required for Indian Army vehicle filters procurement?

Required documents include GST registration, PAN, ISO 9001, BIS licence, type test certificates, OEM authorization, and the non-disclosure declaration. Add financial statements and a detailed escalation matrix for post-sales service as part of the bid submission.

What standards must suppliers meet for this army tender?

Suppliers must meet ISO 9001 certification, possess a valid BIS licence, and provide type test certificates. OEM authorizations are preferred, and non-disclosure commitments must be submitted along with a robust service escalation contact list.

When can quantity variations be requested for this procurement?

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the contract currency at contracted rates. Delivery timing will adjust based on the original delivery schedule and extended periods, with a minimum added time of 30 days.

What is the minimum documentation for bidders to participate in this bid?

Submit ISO 9001 certificate, BIS licence, type test certificates, OEM authorizations (if applicable), non-disclosure declaration, and evidence of financial health. Include a complete escalation matrix for service support and GST/PAN details as standard bid requirements.

What should be included in the service escalation matrix for this tender?

Provide a dedicated escalation contact list with phone numbers and email IDs for critical service levels, including response times, repair/ replacement commitments, and after-sales support windows. This should accompany the bid to meet the buyer’s service expectations.

What are the key product types in this army procurement?

Key products include fuel filter, oil filter, air filter, head lamp assembly (RH), and door beading LH/RH. Suppliers should ensure compatibility with specified military vehicle platforms and provide certification documentation for each item.

What hurdles should bidders anticipate for Indian Army approvals?

Expect confirmation of certifications (ISO 9001, BIS), OEM authorizations, and compliance with non-disclosure norms. The vendor must also demonstrate financial stability and readiness to scale up to 25% quantity changes during contract execution.

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