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Sports Authority Of India Catering Service East Khasi Hills Meghalaya 2026 Veg Non-Veg Breakfast Lunch Dinner Special Buffet

Bid Publish Date

17-Mar-2026, 7:36 pm

Bid End Date

07-Apr-2026, 6:00 pm

EMD

₹8,61,759

Value

₹1,72,35,188

Location

EAST KHASI HILLS , MEGHALAYA
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Progress

Issue17-Mar-2026, 7:36 pm
Technical04-Jul-2026, 2:22 pm
Financial
Award02-Jun-2026, 3:32 am
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Quantity

134

Bid Type

Two Packet Bid

Categories 3

FOODS AND DRINKS BREAKFAST CATERING SERVICE

Tender Overview

The Sports Authority Of India (SAI) invites bids for a duration-based catering service in EAST KHASI HILLS, MEGHALAYA (793001). Scope covers veg and non-veg meal provisions including breakfast, lunch, snacks/high tea, dinner and a special buffet. Estimated contract value is ₹17,235,187 with an EMD of ₹861,759. The procurement targets reliable food service for sports departments, enabling consistent daily meal provisioning under the buyer’s scope. The contract includes quantity flexibility up to 25% at issue and post-issue, with bidders accepting revised quantities or durations. Unique aspect includes integrated catering for multiple meal times across a government-supported sports program.

Technical Specifications & Requirements

  • Product/Service: Comprehensive catering service for veg and non-veg meals across breakfast, lunch, snacks/high tea, dinner, and special buffet.
  • Location: EAST KHASI HILLS, MEGHALAYA (793001).
  • Estimated Value: ₹17,235,187; EMD: ₹861,759.
  • Contract Flexibility: Quantity/duration may be adjusted up to 25% at contract issuance and control post-issuance.
  • Special Clauses: Sub-contracting not permitted without prior written consent; both principal and sub-contractor jointly liable for contract performance.
  • Standards/Quality: No explicit technical standards listed in the provided data; bidders should anticipate compliance with government catering norms and food safety regulations.
  • BOQ: No items listed; indicates a service-based procurement rather than equipment-based.

Terms, Conditions & Eligibility

  • EMD: ₹861,759 to accompany bid submission.
  • Delivery/Service Terms: Catering to multiple daily meal times; duration-based contract with potential 25% variation in quantity or duration.
  • Assignment/Sub-contract: Not allowed without prior written consent; liability remains with the seller.
  • Liability: Sellers remain jointly and severally liable with assignee/sub-contractor for contract obligations.
  • ATC/ATD: Buyer uploaded ATC document; bidders should review for additional clause details.

Key Specifications

  • Product/Service: Catering service for veg and non-veg meals

  • Meal categories: Breakfast, Lunch, Snacks/High Tea, Dinner, Special Buffet

  • Location: EAST KHASI HILLS, MEGHALAYA

  • Estimated value: ₹17,235,187

  • EMD: ₹861,759

  • Contract flex: +/-25% quantity/duration

  • Liability: Jointly and severally liable with sub-contractor

Terms & Conditions

  • EMD of ₹861,759 required with bid

  • 25% quantity/duration variation allowed

  • No sub-contracting without written consent

  • Joint liability for performance by bidder and sub-contractor

  • ATC document governs additional terms

Important Clauses

Payment Terms

Not provided in data; bidders should refer to ATC for payment schedule if stated.

Delivery Schedule

Contract covers daily meal provisioning across multiple sessions; exact daily timings not specified in data.

Penalties/Liquidated Damages

No explicit LD values mentioned; review ATC for penalty framework and performance bonds.

Bidder Eligibility

  • Experience in government catering services or large-scale meal provisioning

  • Demonstrated financial capability to support ₹17.23 Crore contract value

  • Compliance with food safety standards and local regulatory requirements

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Catering service (Duration Based) - Veg Non veg; Breakfast Lunch Snacks/High Tea Dinner; Special Buffet

Authority Records

MINISTRY OF YOUTH AFFAIRS AND SPORTSSPORTS DEPARTMENT

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Documents 5

GeM-Bidding-9134872.pdf

Main Document

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar catering services

4

Financial statements (latest audited, if required)

5

EMD payment proof

6

Technical bid documents and menu/food safety certificates (if required)

7

OEM authorizations or applicable licenses (if any)

8

Any additional documents specified in the ATC

Technical Results

S.No Seller Date Status
1
chef hospitality services   Under PMA
07-04-2026 14:22:13
2
GREEN PARADISE HOSPITALITY PRIVATE LIMITED   Under PMA
06-04-2026 18:15:35
3
HOTEL ASSEMBLY   Under PMA
06-04-2026 14:38:21
4
K.R.VENTURES   Under PMA
07-04-2026 16:42:09
5
M/S. P. KHARSHIING   Under PMA
07-04-2026 12:40:47
6
MOHANIYA ENTERPRISES   Under PMA
03-04-2026 15:59:26
7
MUSKAN   Under PMA
07-04-2026 17:39:25
8
OM EXPORTS WORLD   Under PMA
07-04-2026 17:48:58
9
RATAN DIGITAL AGENCY   Under PMA
07-04-2026 14:44:52
10
Shri Kampherki Thangkhiew   Under PMA
04-04-2026 19:44:25

Financial Results

Rank Seller Price Item
L1
Shri Kampherki Thangkhiew( MSE Social Category:ST )    Under PMA
Item Categories : Catering service (Duration Based) - Veg Non veg; Breakfast Lunch Snacks/High Tea Dinner; Special Bu
Disqualified
M/S. P. KHARSHIING   Under PMA
Item Categories : Catering service (Duration Based) - Veg Non veg; Breakfast Lunch Snacks/High Tea Dinner; Special Bu

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for catering service tender in East Khasi Hills Meghalaya 2026?

Bidders must submit a complete bid with EMD ₹861,759 and provide GST, PAN, and experience certificates. Review ATC for eligibility, ensure compliance with local food safety standards, and submit a detailed menu plan for veg and non-veg meals covering breakfast, lunch, snacks, dinner, and a special buffet.

What documents are required for SAI catering tender submission 2026?

Submit GST certificate, PAN card, experience certificates, financial statements, EMD proof, technical bid, and any OEM authorizations. Ensure ATC-specified documents are included; non-submission may lead to disqualification.

What are the payment terms for the SAI catering contract 2026?

Payment terms are described in the ATC; bidders should anticipate milestone-based payments aligned with service delivery, with potential adjustments per contract variation up to 25% and compliance with government procurement norms.

What are the eligibility criteria for catering services in Meghalaya 2026?

Eligibility requires prior catering experience on large contracts, strong financials to sustain ₹17.23 Crore value, and compliance with safety and hygiene standards. Sub-contracting requires prior written consent; liability remains with the primary bidder.

What standards or certifications are needed for catering bids 2026?

While explicit standards aren’t listed, bidders should align with local food safety regulations and any ATC-stipulated certifications. Ensure halal/veg-non-veg differentiation is maintained, and provide menu compliance and quality assurances.

When is the bidding deadline for the SAI catering tender 2026?

Deadline details are provided in the ATC and tender portal. Bidders should monitor the procurement portal for submission timelines, ensure EMD delivery, and verify all required documents are uploaded before the cut-off.

How to address subcontracting restrictions in the Meghalaya catering tender?

Sub-contracting requires prior written consent from the buyer; if allowed, the bidder remains jointly and severally liable for performance. Include a clear sub-contractor list and responsibility matrix in the bid.

What meals are included in the SAI Meghalaya catering scope 2026?

Scope covers breakfast, lunch, snacks/high tea, dinner, and a special buffet for veg and non-veg meals, delivered across daily service windows per contract terms; confirm menu variety and dietary accommodations in the bid.

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