Indian Army procurement Tender 255BAE 3901095 10 CAP WRENCH etc. Hisar Haryana 2025

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a varied assortment of automotive and mechanical components listed under the Category 255BAE 3901095 in HISAR, HARYANA. The scope references 29 distinct items, spanning items such as CAP WRENCH 24X27, BALL BEARING, DRAIN PIPE, EXTENSION FOR SPAR E WHEEL LIFTING WRENCH, FILTERS, GASKETS, BULBS, LAMP ASSEMBLY, TANK FILTER, and related hardware. The procurement is framed as a supply contract with quantity flexibility up to 25% per the option clause. Delivery timing is tied to the original delivery period with adjustments if options are exercised, and a minimum delivery window of 30 days is specified for added quantity. The buyer reserves the right to reject unapproved design outputs and requires post-acceptance inspection at the consignee site. These factors indicate a broad, multi-item maintenance spares package with stringent conformity and approval steps.

The organization emphasizes a detailed design drawing approval before fabrication and advance sample approval prior to bulk manufacturing, creating a two-stage validation process. The presence of a Pre-dispatch/Nominated Inspection Agency near the purchasing activity signals formal QA controls. Bidder capabilities must cover design, prototype approval, and coordinated on-time delivery under military procurement standards.

Technical Specifications & Requirements

• No explicit product specifications are provided in the tender data. Available cues include a mixed catalog of mechanical parts: CAP WRENCH 24X27, BALL BEARING, DRAIN PIPE, BRASS/LINING components, GASKETS, LAMP ASSEMBLY, and TANK FILTER hardware. The tender demands submission of Detailed Design Drawings within 5 days of award and a 5-day advance sample approval window, followed by modification lists within 5 days if required. The terms also specify post-receipt inspection and potential schedule adjustments if approvals are delayed. The absence of explicit ISI/ISO standards or part-by-part specifications necessitates bidders to align with buyer-drafted drawings and ensure compliance with the approved scope.

• Key process requirements include: submission of drawings for buyer approval within 5 days; adherence to approved designs; supply in accordance with modified drawings; and possible LD adjustments tied to approval delays. The option clause allows quantity fluctuations up to ±25%, impacting total value and delivery planning.

• Delivery & QA: Post-delivery inspection at consignee site; advance samples must meet contract frameworks; risk of major deviations leads to buyer discretion on acceptance.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity; extended delivery timing calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
• Drawings & Samples: Complete Detailed Design Drawings due within 5 days of award; advance sample approval within 5 days; delays in approvals may refix delivery without LD.
• Inspection: Post-receipt inspection at the consignee site; pre-dispatch inspection at seller premises only if ATC selects it.
• Acceptance: Supply must conform to approved drawings and samples; major deviations may trigger buyer actions.
• Submission & Compliance: Bidders must align with buyer’s design approvals and ensure timely execution of modifications as communicated.