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Indian Army Clutch Components & Spares Tender Bardhaman West Bengal 2026 - IS/Clutch Plate, Bearings & Oil Filter Standards

Bid Publish Date

18-Jan-2026, 8:40 pm

Bid End Date

28-Jan-2026, 9:00 pm

Location

BARDHAMAN , WEST BENGAL

Progress

Issue18-Jan-2026, 8:40 pm
AwardPending
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Quantity

18

Category

22400M83060 Clutch Plate

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit quantity adjustment right: +25% and during currency period
  • • Sample submission requirement before bid opening
  • • Scope limited to supply of goods (no services)
  • • 10 listed items spanning clutch parts, bearings, lights, wipers, filters, and repair kits
  • • No EMD amount disclosed in the provided data
  • • Delivery period adjustments tied to option clause with minimum 30 days
  • • Government procurement context: Indian Army, Department Of Military Affairs, Bardhaman, West Bengal

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a consolidated supply of spare parts including Clutch Plate, Brg Clutch, Pilot Bearing, Indicator Light, Ram Service Kit, Wiper Blade, Oil Filter Assembly, Trim Door LH, Repair Kit, and Carburator to Cyl Head Flange. Located in BARDHAMAN, WEST BENGAL - 713101, the scope comprises 10 items with a potential quantity uplift of up to 25% during contract execution. The buyer reserves the right to modify quantities and to extend delivery periods per option clause. Bidders must supply samples prior to bid opening. The contract focuses on bulk government provisioning of spare parts to meet military maintenance needs.

Key differentiators include the explicit option to adjust orders within the stated 25% band and the requirement for a sample to be furnished before bid opening. The procurement framework emphasizes supply-only delivery with all costs included in the bid price, aligning with the BOM-like item list provided by the buyer. This tender targets suppliers with capability to deliver multiple mechanical components under a unified procurement action within the Army’s maintenance ecosystem.

Technical Specifications & Requirements

No explicit technical specs are provided in the tender text. Items referenced include: Clutch Plate, Brg Clutch, Pilot Bearing, Indicator Light, Ram Service Kit, Wiper Blade, Oil Filter Assembly, Trim Door LH, Repair Kit, and Carburator to Cyl Head Flange. The BoQ lists 10 items but assigns no quantities or unit measures. The only concrete procurement controls relate to sample submission before opening and the 25% quantity option. The scope is clearly “Only supply of Goods.” Potential bidders should anticipate generic automotive-grade standards and seek clarifications on exact part numbers, compatibility, and any OEM authorizations.

Terms, Conditions & Eligibility

  • Option Clause: Quantity may increase/decrease by up to 25% at contract placement and during currency at contracted rates; delivery time adjusts proportionally with a minimum of 30 days.
  • Scope of Supply: Bid price must cover Only supply of Goods.
  • Sample Requirement: 01 x sample required before bid opening.
  • Submitting organizations must align with the Army’s standard procurement practices; however, explicit EMD, payment terms, or delivery timelines beyond the option clause are not stated in the provided text. Ensure readiness to comply with standard government tender submissions and possible OEM verification.

Key Specifications

  • Product categories include: Clutch Plate, Brg Clutch, Pilot Bearing, Indicator Light, Ram Service Kit, Wiper Blade, Oil Filter Assembly, Trim Door LH, Repair Kit, Carburator to Cyl Head Flange

  • Estimated value and exact quantities not disclosed; BoQ shows 10 items with N/A quantities

  • Sample submission mandated prior to bid opening

  • Delivery terms tied to option clause with 25% quantity variation

  • Scope: Only supply of goods, no installation or after-sales service details provided

Terms & Conditions

  • 25% quantity variation right during contract and execution

  • 01 sample mandatory before bid opening

  • Delivery period alignment with option clause (minimum 30 days)

  • Scope limited to goods supply; no service components specified

Important Clauses

Payment Terms

Not specified in the tender text; bidders should expect government standard terms in final document

Delivery Schedule

Delivery periods are governed by the option clause with pro-rated extension; minimum 30 days if extended

Penalties/Liquidated Damages

Not detailed in provided text; refer to standard Army procurement penalties in final terms

Bidder Eligibility

  • Experience in supplying automotive spare parts to government or similar large-scale buyers

  • Ability to supply multiple components under a single contract

  • Compliance with standard GST and financial credibility requirements

Documents 4

GeM-Bidding-8853747.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 22400M83060 Clutch Plate 22400M83060 Clutch Plate 2 nos 880_fwc 15
2 3120-004922 Brg Clutch Release 3120-004922 Brg Clutch Release 2 nos 880_fwc 15
3 29986-80050 Pilot Bearing 29986-80050 Pilot Bearing 2 nos 880_fwc 15
4 6220-004450 Indicator Light 6220-004450 Indicator Light 2 nos 880_fwc 15
5 4320-004075 Ram Service Kit 4320-004075 Ram Service Kit 2 nos 880_fwc 15
6 2641-8240-0101 Wiper Blade 2641-8240-0101 Wiper Blade 2 nos 880_fwc 15
7 G278918130104 Assy Oil Filter G278918130104 Assy Oil Filter 1 nos 880_fwc 15
8 83720M80111 Trim Door LH 83720M80111 Trim Door LH 2 nos 880_fwc 15
9 2576-4374-0116 Repair Kit 2576-4374-0116 Repair Kit 2 nos 880_fwc 15
10 570261 Carburator to Cyl Head Flange 570261 Carburator to Cyl Head Flange 1 nos 880_fwc 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar spare parts supply

4

Financial statements proving turnover capability

5

EMD (if applicable) and payment security documents

6

Technical bid documents and compliance certificates

7

OEM authorizations or dealership certificates (if required)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid on the Bardhaman clutch parts tender for Indian Army 2026?

Bidders should prepare standard government submission documents, provide OEM authorizations if required, and include 01 sample before bid opening. The tender allows a 25% quantity variation and requires supply-only goods with inclusive pricing. Ensure GST, PAN, and financials are ready; verify item compatibility with listed parts.

What documents are required for the Indian Army spare parts tender in Bardhaman?

Required documents include GST certificate, PAN, experience certificates for similar spares, financial statements, EMD documents (if applicable), technical bid, and OEM authorizations. Samples must be submitted before bid opening. Prepare to demonstrate turnover capacity and compliance with standard procurement norms.

What are the technical specifications for clutch parts in this Bardhaman tender?

The tender lists 10 spare part categories (clutch plate, bearing, pilot bearing, indicator light, etc.) but provides no explicit technical specs. Bidders should seek clarifications on part numbers, dimensions, materials, and OEM compatibility. Emphasize compliance with standard automotive quality norms in the final bid.

When is the delivery deadline for the 2026 Indian Army procurement in Bardhaman?

Delivery timing is governed by the option clause, allowing up to 25% quantity variation with pro-rated extension and a minimum 30 days extension. Exact delivery dates will be specified in the final contract; bidders should plan for flexible scheduling and buffer inventory to meet guarantees.

What is the EMD requirement for the Bardhaman spare parts tender 2026?

EMD details are not disclosed in the provided text. Bidders should monitor the official tender documents for the exact EMD amount or percentage, and ensure readiness to submit via online payment or bank guarantee as per government norms.

What eligibility criteria apply to suppliers for the Indian Army Bardhaman tender?

Eligibility includes prior experience supplying automotive spare parts to government or similar buyers, demonstrated financial stability, GST compliance, and ability to supply multiple item categories. OEM authorization strengthens candidacy, while a pre-bid sample demonstrates technical feasibility.

How does the 25% quantity variation affect pricing in this Bardhaman tender?

Prices must be valid at contracted rates for the quanta increased or decreased within 25% during ordering and currency extension. The delivery period adjusts proportionally; bidders should price with a contingency to accommodate partial fulfillment and ensure reliable material sourcing across the 10-item BOQ.

Which organization is issuing this spare parts tender in Bardhaman?

The tender is issued by the Indian Army under the Department Of Military Affairs for Bardhaman, West Bengal. Prospective bidders should align with Indian government procurement norms, standards, and supplier vetting processes applicable to military maintenance spares.